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Indiviudal Report

Two individual reports shall be submitted during the project, one for each half of the project.

Report structure

Each report consists of two parts:
  • Reflection report (max 1 A4 page)
  • Detailed individual time report (unlimited number of pages)

Reflection report

The reflection report shall be written individually and shall answer the following two questions:
  • Which are the most important things that you personally have contributed with in the project? This can include both technical and social aspects. However, it is important that you motivate why it is important for the project. It is better to focus on few important aspects than to mention too many aspects.
  • Which are the most important things that you learned so far? This can include what went well and what you should have done differently. Motivate, discuss, and argue.

Note that the subjects of the two reflection reports are expected to be different. Presumably, your observations, experiences, and reflections by the end of the project will be different from what they were half-way through.

Using generative AI is strictly forbidden in writing the text! This is your individual acomplishment.

Detailed individual time report

The individual time report shall include the following information for each day that work has been performed in the project:
  • Date
  • Number of working hours (detail level in half hours, e.g. 1.5h)
  • Description of the work.
  • Name of people you worked closely with, for instance, in pair programming.
Note that the description of the work should describe what you actually have done. For example, "Updated the project plan in section 3.2 and 4.5 with three new risks" or "Implemented the GUI module for displaying the volume control" are good descriptions. Descriptions such as "Fixed a bug" or "Updated a document" are not considered good descriptions.

The time report should be in a table or list format, where each row/line correspond to one working day. Please include links to relevant artifacts (e.g. commits).

Debriefing process

Just before the submission of the reflection reports, meet in mini-groups of your closest co-workers (2-4 people) to discuss the experience you plan to write about in your reflection report..

At the meetings, select one positive and one negative experience, for each of these discuss the following questions:

  1. Is the situation of the experience complete? For instance, maybe your task was part of a larger task.
  2. Is the conclusion sensible? You might, for instance, have been too self-critical; maybe your part was not optimal, but the entire team succeeded.
  3. Are there alternative ways in which you could have solved the task or interpreted the situation?
  4. Is the experience a symptom of a more general experience?

Note: "Negative experience" does not mean that you did something wrong, but that it could have been done a bit better when viewed in retrospect. If this meeting is early, you may still add more of your own experience to your individual report.

Take brief notes and bring them to the meeting where you prepare what to write in the experience slides of VSSE'23.

Evaluation criteria

The individual reflection report is one of the most important components that are basis for the individual project grade. When judging the reports, the following criteria are considered:
  • The report is submitted before the deadline.
  • That all instructions on this page are followed.
  • That the reflection part does not exceed one page.
  • That the descriptions of the time report are detailed enough to give clear understanding on what has been done in the project.
  • That correct terminology is used according to the theory part of the course.
  • Clear justifications are made for why the contributions are important for the project result so far.
  • Clear justifications are made for why the lessons learned are important.
  • That it is well written. It should have been thoroughly proofread.
  • Each reflection report must be unique, i.e., no copy-and-paste between report number 1 and report number 2 are allowed.
  • The time report shall contain all items from the start of the project to the end of the reflection period, i.e. report part I shall include the pre-study and iteration 1 and 2. Part II shall contain all the work performed during the project. If you plan to do more work after the deadline, make a prognosis.
Note that the report shall be written in English because all assistants do not speak Swedish.

Submission procedure

  • The report shall be prepared as a pdf file. It is possible to submit the time report as a second file in pdf-, word- or excel format. Alternatively, the time report is merged with the reflection report into a single file.
  • Submission is done in Lisam in the same course room as in the theory part. There are many manual steps to create a group; send a mail to the examiner if something is wrong.

  • Each reflection report shall be sent individually at latest according following deadlines:


    • Part I (Reflections from Pre-study and Iteration 1, 2): 2023-11-06, 13:00
    • Part II (Reflections from Iteration 3, 4, and release): 2023-12-04, 13.00

    Page responsible: Kristian Sandahl
    Last updated: 2023-09-15