Final Theses - IDA
Information and thesis process Instructions 30hp16hp
These instructions are valid for final theses at the technical faculty at the Bachelor (kandidat, högskoleingenjör in Swedish) and Master level (civilingenjör). Much of the information is the same, but the information that differs is highlighted using the colorcolor codes that you can select above. Choose the type of thesis that you wish to see information about by selecting the appropriate radio button above. The process description describes the responsibilities of students as well as staff in two swim lanes.
Much of the practical administration of theses is done through our thesis management system WexUpp, but some issues are managed by thesis administrators or the thesis coordinator. The steps involving WExUpp are mentioned explicitly in the process description.
- Common information about final theses at the Technical Faculty, including approved examiners.
- Course plans for final theses
- Reflection document template
Start dates for final theses (NEW from 2021)
From 2021 external thesis projects (at companies and public agencies) at the technical faculty will have four possible start dates, at the beginning of each study period. Internal thesis projects in research groups can start at other times according to individual arrangements with examiners for such projects.
You must submit an application in WExUpp for starting an external thesis project at the latest one month before the planned start date. No external thesis projects will be allowed to start at other times, so applications not processed for a given start date will result in delaying the thesis project until the next study period.
These are the dates for starting external thesis projects 2022:
- VT1: Start date 2022-01-17. Application in WExUpp at the latest 2021-12-17.
- VT2: Start date 2022-03-28. Application in WExUpp at the latest 2022-02-28.
- HT1: Start date 2022-08-29. Application in WExUpp at the latest 2022-07-29.
- HT2: Start date 2022-10-31. Application in WExUpp at the latest 2022-09-30.
These are the dates for starting external thesis projects 2023:
- VT1: Start date 2023-01-16. Application in WExUpp at the latest 2022-12-16.
- VT2: Start date 2023-03-27. Application in WExUpp at the latest 2023-02-24.
- HT1: Start date 2023-08-28. Application in WExUpp at the latest 2023-07-28.
- HT2: Start date 2023-10-30. Application in WExUpp at the latest 2023-09-29.
Thesis work process
Administrator /Study advisor/Thesis coordinator
The first step in the process is a self-assessment that the requirements for the commencement of the thesis are satisfied. The courses must be completed. Please refer to the Study guide and thesis course plans.
Once you have passed this self-assessment, you need to determine the main topic area for your thesis. Please review the information in the syllabus (utbildningsplanen) for your education in the Study Guide on valid main topic areas for your study programme, and which examiners allowed to supervise theses within different main areas of study.
After an appropriate degree project has been selected (see Thesis opportunities) and you have gotten a go-ahead from the customer, the thesis project must be registered in the WExUpp system.
Note that there is a registration form in which to fill in information about the proposed thesis. This text you should prepare before starting the registration. Please look at the instruction in the form and prepare the information you need to submit in advance.
The form must also select the division of IDA that you believe is best for the thesis focus. See the description of IDA's divisions.
Once you have all information you need, enter WExUpp and make a new application (see also link to the left).
After submitting a coordinator will help with finding a suitable examiner and IDA supervisor.
The coordinator may require that the student to revise his or her application or add information needed to determine that the proposal can fit as a thesis. After this, the coordinator will try to find an appropriate examiner and supervisor.
NOTE: This may take several weeks depending on the teachers' other tasks, so the student needs to be sure to register well in advance of the planned starting date of the thesis project!
Once the student has chosen a topic and an examiner at IDA has been appointed the student should fill out the form "Application for thesis" to be registered on the thesis course.
You need to enter the main field of study and the course code for the thesis. As for the main field of study you should first check with the examiner that your choice is in line with your choice of subject area for the thesis. Make sure you have enough credits in the main field of study (see 6.1 above).
As for the course code as it is dependent on the chosen main field of study. In the Study Guide, search for youre study programme and check the course codes for final degree projects at the end of the curriculum.
The degree title should also be included in the form. The degree title applicable for your degree programme can be found in the syllabus in the Study Guide on the pages relevant for your study programme.
The form will be processed by the study advisor, examiner and the central unit resonsible for managing diplomas, in that order. After you have been approved to start your thesis, you may register for the course.
The study counsellor checks that the prerequisits to begin a thesis project are met.
When this stage is finished, the form is sent to the examiner for checking that you have the necessary prerequisites for the particular thesis topic, namely that you have taken the right courses, etc. Likewise, it is checked that the thesis proposal complies with the following:
Once the examiner has approved the application and submitted the form to the Academic Degrees unit, the degree project course will become available for selection inthe student portal. Make sure to register to the course as soon as it becomes available. You will not be registered automatically.
If the examiner appoints a local supervisor, the examiner adds that supervisor in WExUpp for the thesis in question, in the tab "GRUNDUPPGIFTER".
Students may choose to sign a confidentiality agreement with the partner providing the project. The study guide (Common rules - Selection of degree project) states:
In cases in which issues relating to work-related copyright, patenting or remuneration may arise, provisions governing these should be established in advance. A student working on a degree project may sign a confidentiality agreement in order to obtain access to confidential information necessary for the degree project. The supervisor and examiner, however, determine whether they are prepared to sign a confidentiality agreement, and thus the confidential information must not normally be of such nature that it is necessary to supervise or grade the work. The complete degree project thesis is to be published during the grading procedure, unless special circumstances prevent this. If any part of the thesis should not be published, this must be approved in advance by the examiner and the relevant head of department. Note that final decisions relating to confidentiality are taken by an administrative court.
Thesis reports can not be classified. The company should be informed of this in advance. Sometimes parts of a thesis based on information from the client's point of view should not be publicly available.
Examiners and supervisors do not sign confidentiality agreements.
The examiner, local IDA supervisor, company supervisor and student shall meet before beginning the thesis work. At the meeting you will discuss what expectations the supervisor and the examiner has on the student and what expectations the student has on them and the company.
In this meeting, it is also important that a reconciliation is done between the examiner, IDA supervisor, company supervisors and students including topics such as the University's requirements on size and academic level. That this reconciliation occurs at the meeting is the examiner's responsibility.
The student will, during the first week of the thesis, make a planning report. A model is available through Templates for papers and theses.
The planning is very important and many subsequent problems can be avoided with proper preparation. The planning report is also used as a basis for the outcome of the mid-thesis review.
Examiner marks the thesis plan as approved in WExUpp.
It is important to keep in regular contact with the supervisor and examiner during the work. Particularly frequent contacts should be at the start of work. It is the student who must take the initiative to these meetings. Try to book the examiner and the supervisor in advance.
|The supervisor keeps in regular contact with the student to ensure that he or she has understood correctly the requirements on the thesis and the production of results.|
Auscultations, as in active participation during thesis presentations, will have to be conducted before opposition and presentation of your thesis. For rules on auscultations, see regulations in the Study guide on theses for your thesis course code.
Upcoming presentations are listed here (see the left menu as well).
For auscultations to be properly registered, you will have to be registered either on your appropriate thesis course (TQxxYY), or the temporary course code TEXCIVTEXJOB or TEXMAS for external Master's students.
About halfway into the thesis, the student must show the examiner how the work is progressing in relation to the thesis plan. The supervisor may also be involved in this evaluation. The forms of the mid-thesis review can range from a verbal briefing to an open seminar. As a support for the half-time evaluation, a form is available in IDA's archive of theses templates . The mid-thesis review has one of three possible outcomes:
Approved mid-thesis review is registered in WExUpp by the examiner.
A draft report shall be written according to the requirements in the templates provided by IDA and LiU. Also make sure to adhere to the instructions for thesis reports. To the extent there is text in the editable main sections of the templates, they are to be used as guidance. Ask your supervisor if you are unsure how to manage the proposed structure.
The student submits for review several times if necessary.
After reviews, yo uwill make corrections as required by your supervisor. When you make corrections, you will need to specify clearly the changes you have made to your text so as to help your supervisor to provide timely feedback. The number of iterations depends solely on the quality of the report. Normally, several iterations are required.
|The supervisor reviews submissions and provides feedback as soon as possible, depending on other duties.|
The supervisor approves that the student submits his or her report to the examiner for review.
Find an appropriate opponent. To help you with this, we provide two lists:
You will have to make sure that your opponent contacts the examiner as soon as possible. The selected opponent must be approved by the examiner. To be eligible as an opponent, you will have to fulfill the same requirements as for starting a thesis, and you will need to have conducted twothree auscultations. The opponent will have to demonstrate that he or she is formally eligible to the examiner through a LADOK transcript.
According to the instructions in the Study Guide, normally the number of opponents and respondents should match: meaning 1 opponent for one respondent.
The examiner approves the opponent by entering details about the
opponent in WExUpp under the tab "Framläggning" two weeks before
final presentations at the latest.
The examiner will review the intended structure of the opposition one week before final presentations at the latest. The opponent will have to present a summary of the opposition to the examiner. For information on the duties of an opponent, see the Study Guide for the thesis type you are conducting, section Common rules.
The examiner reviews and approves the work of the opponent.
The examiner reviews the student's thesis and approves the report for final presentations, potentially after several iterations of revisions. Once the thesis is in a state to be presented, the examiner marks this in WExUpp.
Once the thesis has been approved to be presented, you will need to determine a date for presentation, at the latest two weeks before the intended presentation date. Your thesis administrator will take care of this. When and how you may present your thesis is described in the Study Guide, and the common rules for your thesis type (course code), sections Reporting and Presentation. Once you and your examiner has decided on a date, you contact the thesis administrator to make the practical arrangements, including advertising the thesis presentation. You will need to send an e-mail with the following information:
|You enter the ISRN in your report template.||
When the thesis is advertised, an ISRN report number is supplied by the thesis administrator.
The administrator prepares lists to be signed for the results of the final presentation, for both the presenter and the opponent.
23 - Final presentation |
The final presentation is conducted according to the rules in the Study Guide, and the common rules for your thesis type (course code), section Presentation.
The opposition is conducted according to the instructions in section Opposition of the Common rules in the Study Guide. As support for the opposition, LiU:s check list for advanced-level thesescheck list for bachelor-level theses shall be used.
Time for presentation (from Studieinfo - Common rules)
|The examiner assesses and fills out the forms provided by the administrator, and hands them back to the administrator after the presentation.|
24 - final corrections |
Before the thesis report can be published at LiU E-Press final corrections that are suggested by the opponent and the examiner will have to be taken into account. You will have ten days after the final presentation to do this.
|The examiner assesses when the thesis is approved and ready for publication by marking in WExUpp in the tab "Status & Arkiv" the check box "Slutrapport godkänd av examinator".|
| 25 - final thesis PDF preparation
A final version of the thesis PDF shall be submitted to the administrator.
| 26 - thesis publication
The publication-approved report can be published electronically at LiU E-Press. At the same time as the final report version is published, a reflection document shall be written. Instructions are available in the Study Guide, section "Reflection Document - Thesis Work". The reflection document shall be submitted to the examiner at the same time as you publish your report.
|The examiner approves the reflection document in WExUpp, the tab "Status & arkiv", checkbox "Reflektionsdokument godkänt" for each author individually, and passes the reflection document to the coordinator for the local local education board for computer science, computer engineering and media technology. Once final presentations, publication and reflection documents are OK, the examiner marks "exjobb godkänt för LADOK" in WExUpp, tab "Status & arkiv".|
| 27 - reflection document
Once the report is published, the reflection document marked as approved and the opposition is OK the administrator presents the examiner with a LADOK result list to sign.
28 - awards |
Then the thesis work is finished, the student and examiner may apply for awards for theses.
|Then the thesis work is finished, the student and examiner may apply for awards for theses.|
29 - evaluation ||An internal evaluation of the experiences from the thesis process shall be conducted after the thesis to gather experiences. There is a checklist (in Swedish) to be used if you wish. The results of the evaluation are not reported, but kept for personal reference later.|
Page responsible: Final Thesis Coordinator
Last updated: 2022-09-22