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Indiviudal Report

The individual report should be submitted two times during the project and the document should contain information that has been observed and reflected upon so far in the project.

Report structure

The report consists of two parts:
  • Reflection report (max 1 A4 page)
  • Detailed individual time report (unlimited number of pages)

Reflection report

The reflection report shall be written individually and shall answer the following two questions:
  • Which are the most important things that you personally have contributed with in the project? This can include both technical and social aspects. However, it is important that you motivate why it is important for the project. It is better to focus on few important aspects than to mention too many aspects.
  • Which are the most important things that you learned so far? This can include what went well and what you should have done differently. Motivate, discuss, and argue.

New 2013, debriefing process

Before you write the discussion, meet in mini-groups of your closest co-workers (2-4 people).

At the meeting, select 1 positive and 1 negative experience, for each of these discuss the following questions:

  1. Is the situation of the experience complete? For instance, maybe your task was part of a larger task.
  2. Is the conclusion sensible? You might, for instance, have been too self-critical; maybe your part was not optimal but the entire team succeeded.
  3. Are there alternative ways in which you could have solved the task or interpreted the situation?
  4. Is the experience a symptom of a more general experience?

Note: "Negative experience" doesn't mean that you did something wrong, but that it could have been done a bit better when viewed in retrospect. If this meeting is early, you may still add more of your own experience to your individual report.

New 2013, company wide experience acquisition

At a company meeting: Brainstorm about good candidate items for the company experience report at VSSE. (hopefully you already have some candidates as output from the debriefing.)

Select items to present and discuss. Try to balance between:

  • Process experience - Technical experience
  • Positive experience - Negative experience
  • Experience from the entire project
  • Experience from the prespective of different roles

If you are more interested in experience build-up, consult section 4.3 of http://www2.glos.ac.uk/gdn/gibbs/index.htm

Detailed individual time report

The individual time report shall include the following information for each day that work has been performed in the project:
  • Date
  • Number of working hours (detail level in half hours, e.g. 3.5h)
  • Description of the work.
  • Name of people you worked closely with, for instance, in pair programming.
Note that the description of the work should describe what you actually have done. For example "Updated the project plan in section 3.2 and 4.5 with three new risks" or "Implemented the GUI module for displaying the volume control" are good descriptions. Descriptions such as "Fixed a bug" or "Updated a document" are not considered good descriptions.

The time report should be in a table or list format, where each row/line correspond to one working day.

Evaluation criteria

The individual reflection report is one of the most important components that are basis for the individual project grade. When judging the reports, the following criteria are considered:
  • The report is submitted before the deadline.
  • That all instructions on this page are followed.
  • That the reflection part does not exceed one page.
  • That the descriptions of the time report is detailed enough to give clear understanding on what has been done in the project.
  • That correct terminology is used according to the theory part of the course.
  • Clear justifications are made for why the contributions are important for the project result so far.
  • Clear justifications are made for why the lessons learned are important.
  • That it is well written. It should have been thoroughly proof read.
  • Each reflection report must be unique, i.e., no copy-and-paste between report number 1 and report number 2 are allowed.
  • The time report shall only contain items that are included in the reflection period, i.e, report part I shall include the pre-study and iteration 1. Part II shall only contain work performed during iteration 2, 3, and the release.
Note that the report shall be written in English because all assistants do not speak Swedish.


  • The report must be submitted as one attached pdf-file. That is, both the reflection report (1 page) and the time report (many pages) shall be combined into one pdf-file and then submitted to URKUND.
  • It should be sent to email address: krisa34.liu@analys.urkund.se Urkund is a system that automatically checks the document for plagiarism. We will report all suspected plagiarism directly to the discipline committee.
  • The subject field of the email must contain a text string of the format [cXrY], where X is the your company number and Y the report part number. For example, if you are submitting the document for the second part in December and you work in company number three, the subject of the email should be [c3r2]. Note that the square brackets [] must be part of this string.
  • The email must be sent from the author's LiU student email account, e.g. from a abcde123@student.liu.se.
Each reflection report shall be sent individually at latest according following deadlines:


  • Part I (Pre-study and Iteration 1): Tuesday 5 November, 10.00 (10am)
  • Part II (Iteration 2, 3, and release): Monday 9 December, 13.00 (1pm)

Page responsible: Kristian Sandahl
Last updated: 2013-11-26