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Final Theses - IDA

Information and thesis process Instructions 30hp16hp


1. Information

Bachelor thesis
Master thesis

Here you will find information relevant for all who participate in undergraduate thesis work (students, company supervisors, examiners and IDA supervisors, as well as coordinators and administrative staff). There is some general information on the purpose and structure of thesis work, links and a process description.

These instructions are valid for theses at the Bachelor (kandidat, högskoleingenjör in Swedish) and Master level (civilingenjör). Much of the information is the same, but the information that differs is highlighted using the colorcolor codes that you can select above. Choose the type of thesis that you wish to see information about by selecting the appropriate radio button above. The process description describes the responsibilities of students as well as staff in two swim lanes.

Much of the practical administration of theses is done through our thesis management system WexUpp, but some issues are managed by thesis administrators or the thesis coordinator. The steps involving WExUpp are mentioned explicitly in the process description.

1.1 Important links


2. General information

To obtain a degree students will have to successfully perform a thesis project. These are graded Pass/Fail.

2.1 Examiner

Every thesis project is assigned an examiner. The examiner will assess whether the thesis fulfills the requirements from the university as stated in Studiehandboken and the general requirements from the Swedish government regulation Högskoleförordningen for the type of degree that the student wishes to obtain. The examiner will assess the degree project and the opposition of the degree project.

2.2 Supervisor

Each thesis project is assigned an university supervisor. The university supervisor shall help the student during the degree project to the extent that the student is able to conduct his or her own independent thesis project. Thesis projects conducted at companies or other external partners, the external partner will have to provide a domain-competent local supervisor for the student.

2.3 Theses in pairs

Thesis projects can be performed individually or in pairs. You are not allowed to do thesis work in groups of three or more people. If two students collaborate on a thesis project, the individual contributions by both students shall be presented to the examiner so that he or she can determine that both students have contributed in a satisfactory manner to fulfill the requirements for each person to for a thesis project.

See the rules in the Study guide on thesis work (in Swedish).

3. Planning a thesis

A thesis project is an independent project, but requires interaction with a thesis coordinator, examiner, and supervisor. This affects the time plan in several ways. A thesis project shall demonstrate your ability to independently conduct a larger project, and you are responsible for informing the examiner and supervisor of the progress of your work and make sure that the process moves forward.

Please be aware that

  • A thesis project proposal has to be submitted well in advance.

    A coordinator will review your proposal and may request additional information to assess whether a suitable thesis project may be created based on the proposal. After that, the coordinator will try to find a suitable examiner and local supervisor. All involved parties have other duties as well, and the coordinator may need to ask several different people to obtain a suitable examiner. It may therefore take several weeks before you finally are approved to start your thesis.

    This is of particular importance during external thesis work, where proposals may have to be revised substantially to fit as thesis projects at the proposed level.

  • Only when your proposal has been approved by an examiner that you may proceed to register for the thesis course.
  • If you are not approved to start your thesis work but do so anyway, you do this at your own risk. Should your research questions turn out to be in appropriate for thesis work, you may have to start over.
  • Thesis work is normally conducted during semesters. During the summar, your examiner/supervisor may be unavailable, thus they may be unable to conduct a mid-thesis review or provide feedback on your work. Therefore, your work may be delayed if conducted during summer.

4. Mandatory activities

Three compulsory parts are required for the whole thesis to be completed. Only after all the required elements are complete, will the results of the thesis be recorded in LADOK.
  • UPG1 Thesis plan, mid-thesis review, written report, oral presentation and thesis reflection (Pass/Fail)
  • OPPO Opposition at the presentation of another degree project (Pass/Fail)
  • AUSK 23 auscultations (active participation) at the presentation of other degree projects (D) (NOTE: Thesis students must be registered on courses TEXCIVTEXJOB or TEXMAS to sign up on the attendance list.)
Note that the requirements for auscultation must be met before you can present your own thesis and before you can be an opponent on another student's thesis. Attendance at the presentation in other engineering courses or master's degrees at Linköping University may be counted. For passing UPG1, your thesis must be published electronically at LiU electronic press (see below).

In addition to these LADOK related compulsory parts, there is a requirement for a planning report to be made during the first weeks of the thesis. About halfway into the thesis there is a half-time control in which the examiner examines how the work is progressing related to the planning report.

5. Thesis work process

Student Supervisor/Examiner/
Administrator /Study advisor/Thesis coordinator
1
The first step in the process is a self-assessment that the requirements for the commencement of the thesis are satisfied. The courses must be completed. Please refer to the Study guide and thesis course plans.

Once you have passed this self-assessment, you need to determine the main topic area for your thesis. Please review the information in the syllabus (utbildningsplanen) for your education in the Study Guide on valid main topic areas for your study programme, and which divisions at IDA allowed to supervise theses within these areas.

2
After an appropriate degree project has been selected (see Thesis opportunities) and you have gotten a go-ahead from the customer, the thesis project must be registered in the WExUpp system.

Note that there is a registration form in which to fill in information about the proposed thesis. This text you should prepare before starting the registration. Please look at the instruction in the form and prepare the information you need to submit in advance.

The form must also select the division of IDA that you believe is best for the thesis focus. See the description of IDA's divisions.

Once you have all information you need, enter WExUpp and select "Ny anmälan/New Application" in the menu.

3
After submitting a coordinator will help with finding a suitable examiner and IDA supervisor.

The coordinator may require that the student to revise his or her application or add information needed to determine that the proposal can fit as a thesis. After this, the coordinator will try to find an appropriate examiner and supervisor.

NOTE: This may take several weeks depending on the teachers' other tasks, so the student needs to be sure to register well in advance of the planned starting date of the thesis project!

4

Once the student has chosen a topic and an examiner at IDA has been appointed the student should fill out the form "Application for thesis" to be registered on the thesis course. First, make sure you are registered on the semester, otherwise the thesis registration cannot be done!

You need to enter the main field of study and the course code for the thesis. As for the main field of study you should first check with the examiner that your choice is in line with your choice of subject area for the thesis. Make sure you have enough credits in the main field of study (see 6.1 above).

As for the course code as it is dependent on the chosen main field of study. In the Study Guide, Swedish version, at the bottom of the web page, you will find a link ("Huvudområden - exjobbskoder, generella kursplaner") to information on allowable main fields of study and their course codes (for example, if Computer Engineering is the main field of study, then the course code is TQDT30, where "DT" stands for "DataTeknik" which is the Swedish equivalent of "Computer Engineering").

The degree title should also be included in the form. The degree title applicable for your degree programme can be found in the study plan in the Study Guide (utbildningsplan). Go to the page of your degree programme, and the page for the study plan for your degree programme. Search for the text "Examensbenämningar är ..." which indicate names of degree titles.

The form will be processed by the study advisor, examiner and the central unit resonsible for managing diplomas, in that order. After you have been approved to start your thesis, you may register for the course.

5
The study counsellor checks that the prerequisits to begin a thesis project are met.
6
When this stage is finished, the form is sent to the examiner for checking that you have the necessary prerequisites for the particular thesis topic, namely that you have taken the right courses, etc. Likewise, it is checked that the thesis proposal complies with the following:
  • it is well defined and appropriate in scope
  • the purpose is clearly articulated
  • the thesis topic clearly belongs within IDAs field
See the instructions for theses. When the examiner has approved the application form it should be passed on to the Academic Degrees unit (team2.examen snabel-a liu.se).
7
Once the examiner has approved the application and submitted the form to the Academic Degrees unit, the degree project course will become available for selection inthe student portal. Make sure to register to the course as soon as it becomes available. You will not be registered automatically.
8
If the examiner appoints a local supervisor, the examiner adds that supervisor in WExUpp for the thesis in question, in the tab "GRUNDUPPGIFTER".
9
Students may choose to signa a confidentiality agreement with the partner providing the project. See the rules in the Study guide on thesis work, section b3.5.6.

Thesis reports can not be classified. The company should be informed of this in advance. Sometimes parts of a thesis based on information from the client's point of view should not be publicly available.

Examiners and supervisors do not sign confidentiality agreements.

10
The examiner, local IDA supervisor, company supervisor and student shall meet before beginning the thesis work. At the meeting you will discuss what expectations the supervisor and the examiner has on the student and what expectations the student has on them and the company.

In this meeting, it is also important that a reconciliation is done between the examiner, IDA supervisor, company supervisors and students including topics such as the University's requirements on size and academic level. That this reconciliation occurs at the meeting is the examiner's responsibility.

11
The student will, during the first week of the thesis, make a planning report. A model is available through Templates for papers and theses.

The planning is very important and many subsequent problems can be avoided with proper preparation. The planning report is also used as a basis for the outcome of the mid-thesis review.

12
Examiner marks the thesis plan as approved in WExUpp.
13
It is important to keep in regular contact with the supervisor and examiner during the work. Particularly frequent contacts should be at the start of work. It is the student who must take the initiative to these meetings. Try to book the examiner and the supervisor in advance.
The supervisor keeps in regular contact with the student to ensure that he or she has understood correctly the requirements on the thesis and the production of results.
14

Auscultations, as in active participation during thesis presentations, will have to be conducted before opposition and presentation of your thesis. For rules on auscultations, see regulations in the Study guide on theses, section b3.5.17b3.6.15.

Upcoming presentations are listed here (see the left menu as well).

For auscultations to be properly registered, you will have to be registered either on your appropriate thesis course (TQxxYY), or the temporary course code TEXCIVTEXJOB or TEXMAS for external Master's students.

15
About halfway into the thesis, the student must show the examiner how the work is progressing in relation to the thesis plan. The supervisor may also be involved in this evaluation. The forms of the mid-thesis review can range from a verbal briefing to an open seminar. As a support for the half-time evaluation, a form is available in IDA's archive of theses templates . The mid-thesis review has one of three possible outcomes:
  • The work was essentially carried out according to the planning report and can proceed as planned. Mid-thesis review is approved.
  • The work was carried out with some deviations from the planning report. The work is judged to be completed with minor adjustments in formulation, approach and / or schedule. Mid-thesis review is approved.
  • The work has substantially deviated from the planning report and the work will likely lead to failure. Mid-thesis review is not approved. A new planning report must be generated and a new mid-thesis review will have to be made.
16
Approved mid-thesis review is registered in WExUpp by the examiner.
17
A draft report shall be written according to the requirements in the templates provided by IDA and LiU. Also make sure to adhere to the instructions for thesis reports. To the extent there is text in the editable main sections of the templates, they are to be used as guidance. Ask your supervisor if you are unsure how to manage the proposed structure.

The student submits for review several times if necessary.

After reviews, yo uwill make corrections as required by your supervisor. When you make corrections, you will need to specify clearly the changes you have made to your text so as to help your supervisor to provide timely feedback. The number of iterations depends solely on the quality of the report. Normally, several iterations are required.

The supervisor reviews submissions and provides feedback as soon as possible, depending on other duties.
18
The supervisor approves that the student submits his or her report to the examiner for review.
19
Find an appropriate opponent. Through IDA's thesis pages, you can search an opponent or announce that you search for a thesis to be an opponent of.

The student will have to make sure that the opponent contacts the examiner as soon as possible. The selected opponent must be approved by the examiner. To be eligible as an opponent, you will have to fulfill the same requirements as for starting a thesis, and you will need to have conducted twothree auscultations. The opponent will have to demonstrate that he or she is formally eligible to the examiner through a LADOK transcript.

The examiner approves the opponent by entering details about the opponent in WExUpp under the tab "Framläggning" two weeks before final presentations at the latest.

The examiner will review the intended structure of the opposition one week before final presentations at the latest. The opponent will have to present a summary of the opposition to the examiner. For information on the duties of an opponent, see the Study Guide, section b3.6.14b3.5.16.

The examiner reviews and approves the work of the opponent.

20
The examiner reviews the student's thesis and approves the report for final presentations, potentially after several iterations of revisions. Once the thesis is in a state to be presented, the examiner marks this in WExUpp.
21
Once the thesis has been approved to be presented, you will need to determine a date for presentation, at the latest two weeks before the intended presentation date. Your thesis administrator will take care of this. When and how you may present your thesis is described in the Study Guide, section 3.5.143.6.12. Once you and your examiner has decided on a date, you contact the thesis administrator to make the practical arrangements, including advertising the thesis presentation. You will need to send an e-mail with the following information:
  • your name and personal ID number
  • the title of your work
  • an abstract (summary)
  • your examiner
  • number of credits and level
  • preferred date and time for the presentation
  • names of opponents
  • language of the final presentation
  • requests for rooms (optional) or equipment such as a projector.
The most convenient is for you to send this information in a plain text e-mail.
You enter the ISRN in your report template. 22

When the thesis is advertised, an ISRN report number is supplied by the thesis administrator.

The administrator prepares lists to be signed for the results of the final presentation, for both the presenter and the opponent.

23 - Final presentation
The final presentation is conducted according to the rules in the Study Guide, section 3.5.143.6.12.

The opposition is conducted according to the instructions in section 3.5.163.6.14. As support for the opposition, LiU:s check list for advanced-level thesescheck list for bachelor-level theses shall be used.

The examiner assesses and fills out the forms provided by the administrator, and hands them back to the administrator after the presentation.
24 - final corrections
Before the thesis report can be published at LiU E-Press final corrections that are suggested by the opponent and the examiner will have to be taken into account. You will have ten days after the final presentation to do this.
The examiner assesses when the thesis is ready for publication by marking in WExUpp in the tab "Status & Arkiv" the check box "slutrapport godkänd för publicering".
25 - thesis publication
The publication-approved report shall be published electronically at LiU E-Press. At the same time as the final report version is published, a reflection document shall be written. Instructions are available in the Study Guide, section "Reflection Document - Thesis Work". The reflection document shall be submitted to the examiner at the same time as you publish your report.
The examiner approves the reflection document in WExUpp, the tab "Status & arkiv", checkbox "Reflektionsdokument godkänt" for each author individually, and passes the reflection document to the coordinator for the local local education board for computer science, computer engineering and media technology. Once final presentations, publication and reflection documents are OK, the examiner marks "exjobb godkänt för LADOK" in WExUpp, tab "Status & arkiv".
26 - reflection document
Once the report is published, the reflection document marked as approved and the opposition is OK the administrator presents the examiner with a LADOK result list to sign.
27 - awards
Then the thesis work is finished, the student and examiner may apply for awards for theses.
Then the thesis work is finished, the student and examiner may apply for awards for theses.
28 - evaluation
An internal evaluation of the experiences from the thesis process shall be conducted after the thesis to gather experiences. There is a checklist (in Swedish) to be used if you wish. The results of the evaluation are not reported, but kept for personal reference later.

Page responsible: Ola Leifler
Last updated: 2017-05-22