pa|Flowscape is the digital solution to optimize your workplace With Flowscape’s state of the art utilization sensors, you get precise data on your room and desk utilization by the hour over the workday, day by day during the week. Flowscape provides a comprehensive solution that comprises both software and hardware which is supported by a global delivery capability. Flowscape is renowned as a market innovator in the digital workplace industry. Our latest product launches include and Flowscape is the acknowledged market leader in terms of quality of user interface, which is delivered by our high-impact 3D Flowmap. Flowscape is one of the few suppliers which can deliver a market leading basic up to a complete Whether you are after room panels, a complete desk booking system or sensors for optimizing your office space, we can help you. Flowscape’s solution has been deployed both in the head office of SMEs and also on a global basis for multi-nationals, who have utilized Flowscape to optimize their office portfolio and improve the workplace experience for their employees. Our solution meets rigid IT standards which has enabled the integration of our solution with corporate IT systems and their smart building solutions. Research undertaken prior to Covid-19 concluded that on average employees working in a large office can waste 15 min per day searching for available meeting rooms, desks or colleagues. The global based research also found that most companies only achieve about 50% utilization of their office space, while the best-in-class reached over 80%. Increasingly, discerning employees are ranking workplace experience among the most important criteria when selecting an employer. Please contact us for more information about Flowscape's solutions or to request a demo. h1|Manage a safe return back to the office h2|Let's grow together h3|Save at least 30% of your facility cost Reasons why companies choose Flowscape Release the full potential of your agile workplace Customers and Partners h4|End to end solution Innovation Best user interface Scalable Solution For small to midsize companies For corporations & global organizations Save time Reduce office space Attract top talents Follow us on Cision Learn more Discover the solution for you pa| di|Remote working is the new trendy topic and insights from Silicon Valley suggests that it might even be the future of office management. However, even if remote working has been highly popularized due to its benefits, new research suggests that remote working may have some other unexpected impacts on your career that you should keep in mind. Navigating the world of office desk management can be difficult. In this blog post, we will go through the most commonly used terminology within Desk Management, so you can start your desk management journey without unnecessary hurdles. An increasing number of employees are currently working remotely or adapting to flexible working - which in turn creates large cost deficits for businesses when their office space is not fully utilized. Changes in behavior requires changes in management and technology. In this blog post, we will go through what solutions are needed to reduce office space and save costs – without interfering with your business overall efficiency. Today, workplace analytics is applied to optimize office space after resource usage, bookings, and popularity – all to enhance employee satisfaction. However, it is one thing to gather general data, and quite another to collect data for a strategic purpose and understanding the benefits. In this blog post, we will go over the advantages of workplace analytics, and how it can greatly enhance your office. Difficulties with finding colleagues is the number one obstacle to a frictionless work environment, especially when adapting your office to flexible working. Luckily, there are effective tools present on the market today that can help your employees find their teammates in the office. WSP, one of the largest professional services firms in the world, formulated an ambitious plan with the key objective of transforming the utilisation of its offices globally. Flowscape delivered its largest UK project over four phases during the second half of 2020. Many companies are now officially releasing office space and switching to remote working. Even though this is mainly a trend following the Covid-19 pandemic, research has pointed to the benefits of flexible working for decades, indicating that there is something longstanding, even futuristic with home offices and reduced HQ-space. When establishing a new desk booking system in your office, it is important to consider what type of hardware options to choose to create an effective and inspiring work environment. In this blog post, we will go through the different desk management solutions and what type of hardware is necessary to set up your new desk management system. When creating a new smart office, a discussion about desk management is always on the table. Should we have fixed seating, bookable desks, hot seating, desk hoteling? And what does these terms even mean? In this blog post, we will cover all the basics of desk management Tele2 together with Sifo conducted a study with 3000 participants during 2020 to shed light on the future of office work after the pandemic, and the results where fascinating. It is clear that flexible working hours, where employees can work effectively both from home and from the office will be the new normal, even after the pandemic is over. Companies are starting to realize that there is much to gain from flexible working. But some things about being in an office are also difficult to replace. This means that the faster we can create safe returns back to office, the better. But how can we do that? In this blog post, we will through which safety measures you can implement to minimize the spread of Covid-19. Hot Desking, Ad-hoc desk booking, free seating, open office, we have many names for the things we love. But what does Hot Desking really mean, and how can it be used in your office? In this blog post, we will go over the basics. The Covid-19 pandemic has raised questions about office security and how we can ensure the safety of our employees. If you already have a Desk Hoteling solution for your office, social distance measures can be implemented in an easy way. In this blog post, we will show you how. Desk hoteling is the new and modern approach to manage the desks at your office. In this blog post, we will go through what type of sensors you can use to make your Desk Hoteling solution work smoothly. Even though the future of hot desking looks promising, some critics have approached the question of Hot Desking with hesitation. In this blog post, we will go through some of the problems with Hot Desking, and how you can solve them. Genom Covid-19 pandemin har vi snabbt vant oss vid att arbeta hemifrån. Efter pandemin kommer kontoren stå halvtomma och tack vare innovativa tekniska lösningar kan hyresgästerna göra stora besparingar. How and when will Swedish offices return to the office after a period of working remotely? Nine respondents shared their view on the future of work and offices, and four themes emerged. It is evident that the general work culture is shifting, creating new challenges for facility and property managers. In this blog post, we will go over the new trends, why smart-office solutions are an integrate part of successfully implementing new remote-work-policies, and what functions you should look for when establishing a new smart office solution. h1|Blog h2| h3|The effects of Remote Working – and how we are expected to move forward. Desk Management Terminology and Definitions The solutions you need to reduce Office Space The Benefits of Workplace Analytics A guide to Colleague Finding – Desk Check-in, Desk Booking and Indoor Positioning How Flowscape supported WSP to roll out an integrated Smart Office solution across its 21 offices in the UK Pulling the Plug on your office space? – Trends from San Francisco Desk Dongle or Desk Presence Sensor - What you should choose and why Desk hoteling vs. Hot desking - what is the best solution for you? Empty offices and increased work flexibility – This is what you can do about it. Long-term Strategies post-covid – This is what you should think about A beginner guide to Hot Desking Desk Blocking – How to create safe distance at your office Sensors for Desk Hoteling – This is what you need! Three problems with hot desking, and how to solve them. Pandemin och nya IT-lösningar förändrar fastighetsbranschen How Swedish companies are planning their return to the office Future predictions for office management – Insights from Sweden h4|Follow us on Cision Blog Blog Blog Blog Blog Blog Blog Blog Blog Blog Blog Blog Blog Blog Blog Blog Blog Blog pa|Find the plan with the perfect mix of features and analytics to manage your workplace Office Size: 5+ employees Office type: fixed & flexible seating Company size: SME & Enterprise $ 479 / panel $ 740 / panel Office size: 50+ employees Office type: fixed & flexible seating Company size: SME & Enterprise Office size: 50+ employees Office type: fixed & flexible seating Company size: SME & Enterprise € 500 € 50 € 100 Office size: 200+ employees Office type: fixed & flexible seating Company size: SME & Enterprise € 500 € 50 € 100 € 200 Office size: 100+ Office type: flexible seating Company size: SME & Enterprise € 50 € 100 € 500 € 200 Office size: 50+ employees Office type: fixed & flexible Company size: SME & Enterprise Office size: 100+ employees Office type: fixed & flexible seating Company size: SME & Enterprise Office size: 500+ employees Office type: fixed & flexible seating Company size: Enterprise Our solution experts will design the solution according to your requirements. We can create a bespoke solution that fits your exact requirements. li|Outlook add-in Basic analytics Outlook add-in Basic analytics Mobile app Web app Kiosk screen app Map & wayfinding Outlook add-in Advanced analytics Mobile app Web app Kiosk screen app Map & wayfinding Room sensors Drop-in rooms Mobile app Web app Kiosk screen app Advanced analytics Map & wayfinding Room or desk sensor Advanced analytics Web app Mobile app st|Most suitable for: Most suitable for: Includes: Most suitable for: Includes: Most suitable for: Includes: Most suitable for: Includes: Most suitable for: Includes: Contact us for price. Most suitable for: Includes: Most suitable for: Includes: h1|The packages we provide h2|Room Panel solution Room Booking solution Desk Management solution Workplace Analytics solution Other solutions Need a customised solution? h3|Room Panel Solution Philips panel Flowscape panel Room Booking Room Booking Kiosk Screen Busy Light Virtual Panel Room Booking Kiosk Screen Busy Light Virtual Panel Room Presence Sensor Indoor Positioning Desk Management Desk Presence Sensor Desk Dongle Busy Light Virtual Panel Kiosk Screen Indoor Positioning Workplace Analytics Room Presence Sensor Desk Presence Sensor Building Messaging Digital Workplace h4|Optionals Optionals Follow us on Cision Flowscape Pricing $ 189 Basic $ 68 Pro Enterprise $ 45 Solution Solution pa|Flowscape releases the full potential of modern offices by reducing friction. Visualize and schedule your meeting rooms, office spaces and resources with unmatched simplicity and ease of use. Flowscape Technology is the happy marriage between the companies Flowscape and Crowdsoft Technology and was registered on Spotlight Stock Market in 2016. We embrace the idea of the modern office. At the same time, we have a strong aversion against the friction caused by not optimizing the workplace. Friction leads to decreased productivity, hampered work relations, and lower overall wellbeing. And as a result, a vast number of hidden costs. Flowscape was founded in 2011 by Ph.D. Peter Reigo and Johan Hägerlöf, who previously used to work for big corporations. There, they discovered the flip side of working in a large and open office space. They decided to do something about friction in these environments in order to maximize the workplace experience. We also believe that the digital communication between colleagues and other parties is of great importance. Today we find it either a security risk or very complex and challenging. We prefer swift, safe, and easily accessible communication. Crowdsoft started out with this vision when the product C-One was conceived in 2014 and the belief has grown stronger with time. At the core of our company, you find world-leading technology know-how. But frankly. We know that it is not about technology. It is not about impressive specs or advanced algorithms. It’s about the comprehension that everybody wants to do a good job and not waste time on things that shouldn’t take time. And that we all long for connection and collaboration, whether physical or digital. Flowscape exists to reduce time-wasting and tear down barriers for interaction. To create secured communication adapted to the world of today. And more than anything, to make employees around the world love working at modern offices. This is why we get up in the morning. Do you wanna join the quest? rooms Desks Sensors st|119 Marylebone Road, Marylebone, London NW1 5PU, UK +44 20 3369 7369 Street Prof. Alexander Tanev 11 1715 Sofia Bulgaria Flowscape Technology AB Saltmätargatan 8 113 59 Stockholm ­­Sweden +46 (0) 8 409 112 22 1537 Larkin Street San Francisco CA 94108 USA +1 (415) 361 6007 h1|A world leading digital workplace solution h2| h3|Our mission Our offices London Sofia Stockholm San Francisco We are managing h4|20 000+ 50 000+ 20 000+ Follow us on Cision pa|Whether you are looking for a demo, want a quotation, or have a support query, please get in touch. or or +46 (0)8 409 11 222 li|CEO/Founder Stockholm VP Sales & Marketing Stockholm VP Installation & Support Stockholm CTO Stockholm Executive KAM/Strategic Sales Stockholm Technical Account Manager Stockholm Country Director UK London Presales Manager UK London Head of Sales North America San Francisco st|119 Marylebone Road, Marylebone, London NW1 5PU, UK +44 20 3369 7369 Street Prof. Alexander Tanev 11 1715 Sofia Bulgaria Flowscape Technology AB Saltmätargatan 8 113 59 Stockholm ­­Sweden +46 (0) 8 409 112 22 1537 Larkin Street San Francisco CA 94108 USA +1 (415) 361 6007 Peter Reigo Anders Malmström Vendela Palmberg Joakim Hanusek Peter Löfgren Martin Wikstrand Gary Bernstein Sami Gharres Magnus Arildsson h1|Get in touch h2| h3|Contact sales Support issues Other topics Our offices London Sofia Stockholm San Francisco Management team Sales team h4|Follow us on Cision Contact pa|Flowscape’s hardware options complement its core software solution suite by making it easy to use Flowscape’s applications We can customize the solution to match your business requirements. h1|The hardware solutions we provide h2|Not sure what you want? h4|Follow us on Cision Flowscape Products pa|Helping you release the true potential of your workspace with Flowscapes booking solutions. We customize the solution for your business based on your workplace requirements in each office anywhere in the world. h1|Different solutions for different needs h2|Need a customised solution? h4|Follow us on Cision Flowscape Solutions pa|Read our blog and news, or get support from the Help Center. Do you have support issues? Visit our ! Or contact or +46 (0)8 409 11 222 h1|Resources h2| h3|Help Center h4|Follow us on Cision pa|Jan 22, 2021 Prior to Corona 14% of total work time was from home, today it is 60% (0,7 days/week to 3 days/week). This raises questions about how we will manage our facilities. Yes, employees will work more from home after the pandemic, 36% of work hours according to Tele2, or even as much as 75% of work hours. What will happen with all the office space? All the workstations and all the meeting rooms? One solution that a facility manager may propose is minimizing the office space, maybe closing a floor, or a whole building in order to save on future costs. But this can have consequences. Employees will still need to meet, and people tend to operate in herding behavior, meaning that most people will work from home Monday and Friday (34% and 45%) and gather the remaining days. Without planning, analytics, and modernized office solutions, you will either have a cramped office or an empty one. The result? Facilities will need to be retained even when utilization decreases. Flowscape provides comprehensive solutions that makes it possible to manage desk booking, room booking and employee presence. As the study found, 20% of managers wants to regulate what day employees works from home, something that is possible through effective desk booking (read more about it ). By using these methods, together with Flowscape’s analytic tools, your company can save at least 30% of your facility costs. Enabled by our unique sensor technology, the management of your company can receive comprehensive reports on what rooms and desks are used, when they are used and to what extent they are used. Based on the data, you can minimize your office space without interfering with the workflow of your employees. Having flexible office hours can enhance productivity and help employees manage their day to-day life, modern office solutions like Flowscape can help you make this transition smooth and cost effective. Read more about our solutions below. Read Tele2 study st|Tele2 together with Sifo conducted a study with 3000 participants during 2020 to shed light on the future of office work after the pandemic, and the results where fascinating. It is clear that flexible working hours, where employees can work effectively both from home and from the office will be the new normal, even after the pandemic is over. This creates challenges for modern companies regarding facility utilization and management of workplaces. But there is no need to worry, Flowscape got you covered. h1|Empty offices and increased work flexibility – This is what you can do about it. h2| h4|Follow us on Cision pa|Are you the candidate who can bring more flow to our organization? h1|Come and join the Flowscape team! h2| h3|Current positions h4|Follow us on Cision Career pa|Whether you are looking for a demo, want a quotation, or have a support query, please get in touch. or or +46 (0)8 409 11 222 li|CEO/Founder Stockholm VP Sales & Marketing Stockholm VP Installation & Support Stockholm CTO Stockholm Executive KAM/Strategic Sales Stockholm Technical Account Manager Stockholm Country Director UK London Presales Manager UK London Head of Sales North America San Francisco st|119 Marylebone Road, Marylebone, London NW1 5PU, UK +44 20 3369 7369 Street Prof. Alexander Tanev 11 1715 Sofia Bulgaria Flowscape Technology AB Saltmätargatan 8 113 59 Stockholm ­­Sweden +46 (0) 8 409 112 22 1537 Larkin Street San Francisco CA 94108 USA +1 (415) 361 6007 Peter Reigo Anders Malmström Vendela Palmberg Joakim Hanusek Peter Löfgren Martin Wikstrand Gary Bernstein Sami Gharres Magnus Arildsson h1|Get in touch h2| h3|Contact sales Support issues Other topics Our offices London Sofia Stockholm San Francisco Management team Sales team h4|Follow us on Cision Contact pa|Flowscape respects the privacy of everyone who uses our website Flowscape.se including its subpages and/or use our products (“ ”). In this document we call the Flowscape group of companies “ ”, and each Flowscape legal entity “ ” or “ ”/“ ” and we call you (a visitor/user of our site or our Products) “ ”. This document explains how we collect, process and store personal data belonging to you. “ ” means information about you which can be used, on its own or together with other information, to identify you as a person. A decides why and how Personal Data is processed. The Controller can ask another company to process the Personal Data on its behalf and as instructed by the Controller. That company then becomes a “ ”. This document only applies where a company in the Flowscape Group is Controller. Flowscape.se Information you provide when you fill in forms on our Website (example: job application forms, attendance confirmations, subscription to news emails etc.) Flowscape AB (publ.) Managing our relationship with you Job applications stored 5 years. Attendance confirmations removed associated with the closure of the event. Send an email to info@flowscape.se Unsubscribe yourself. ----- Email from you Records of correspondence we have with you Flowscape AB (publ.) Contacting you (example: to respond to a question from you) Processing of emails is necessary for the purposes of the legitimate interests pursued by Flowscape and emails will consequently be stored as long as Flowscape can claim lawfulness of such correspondence, unless such interests could be deemed overridden by the interests or fundamental rights and freedoms of the data subject. Send an email to info@flowscape.se In addition to the purposes listed in the table, we may always use your Personal Data as required by law and regulation We share your Personal Data with third parties (for example, Flowscape Group companies or third-party suppliers) as follows: We may keep your Personal Data after we have stopped providing services to you if it is necessary to comply with our legal obligations, meet regulatory requirements, resolve disputes and/or prevent fraud or abuse. We may also keep anonymized derivatives of your data for business analytics purposes where no automated decision making is involved. Since the Flowscape Group is multinational, your Personal Data may be transferred to, and stored at, a destination outside the European Economic Area (“ ”). The Personal Data may be hosted on servers outside EEA. Your Personal Data may be processed by staff operating outside the EEA who works for us, or for another company within the Flowscape Group, or for one of our suppliers. We will take all steps reasonably necessary to ensure that your Personal Data is treated securely and in accordance with this document when transferring the Data. We have appropriate technical and physical safeguards to protect your Personal Data against accidental or unlawful destruction or loss, modifications, unauthorised use, disclosure or access, and all other unlawful forms of processing. Since the internet is not a completely secure environment we can’t guarantee that information you transmit via our Website or Products will not be accessed, disclosed, altered or destroyed by breach of any of our safeguards or otherwise. We will of course follow applicable rules and processes for notifying you if this should happen. By contacting us you can: If you have any questions, complaints or comments about this document or our use of Personal Data contact us by email at Flowscape AB (publ), a Swedish company with organisation number 556866-9625 and registered address Saltmätargatan 8, Stockholm, Sweden. Flowscape AB is in charge of Flowscape.se li|When you have given your consent; as necessary in order to provide the Website as necessary in order to provide the Products as necessary in order to communicate with you (example: third party email program providers); to carry out your instructions; in the circumstances where your data is on an anonymous and aggregated basis, meaning you could not be personally identified from it; as permitted by law or regulation; in order to comply with any legal obligation, in order to enforce or apply our terms and conditions or to protect the rights, property, or safety of Flowscape; and in the event that there is a sale of the assets of Flowscape or corporate restructuring, or as a result of a change of control of Flowscape or one of its group companies, or in preparation of any of these events. Any third party to which Flowscape’s assets are transferred will have the right to continue to use the Personal Data as set out in this document. request a copy of the information that we hold about you ask us to modify, correct or remove information ask us not to use your Personal Data for marketing purposes st|INTRODUCTION (“Website”) Products Flowscape Group Flowscape us we you Personal Data ROLES “Controller” Processor WHAT AND WHY Source of data: Data: Controller: Purpose: Retention How to stop collection or remove data Source of data: Data: Controller: Purpose: Retention How to stop collection or remove data OTHER USE OTHER SHARING KEEP TRANSFER EEA PROTECT RIGHTS CONTACT COMPANY DETAILS h2| h3|Privacy Policy h4|Follow us on Cision pa|Enterprise grade panels that match your office and fit into your budget Flowscape's slim designed room panel is available in three standard colours, or why not choose to customize the colour or material so it matches your office decor? The Philips panel comes only in black. For the more budget-minded, the Philips panel is an enterprise grade 10-inch room panel with surrounding LED light. And if you have no budget for room panels, you should consider our and combination. The LED light surrounding the room panel makes it easy to see the status of the room from afar. Green means available, red is occupied, and yellow indicates that it will be occupied within the next 15 minutes. Both room panels can be installed in landscape and portrait mode. However, only Flowscape’s own room panel will display the LED lights in portrait mode. Flowscape’s own panel has a built-in RFID/NFC reader which makes it possible to lock down the room panels in public environments. This functionality also enables bookings to be added in your personal calendar. A desk stand is included with the Philips panel for installation in huddle spaces where there is no wall. For more information or to request a demo, please contact us! st|Philips panel Flowscape panel Room Panel h1|Panels h2|Want to learn more? h3|Our two different panels Match your office design Fit your budget Highly visible LED light Landscape or portrait installation Check-in with RFID​ Desk stand included Complementary solution h4|Follow us on Cision pa|Collect presence and climate data with easily installed sensors Collect accurate data on how your meeting rooms are being utilized with Flowscape's presence sensor installed inside the room. The sensor can also be used for drop-in rooms which automatically books the room when you enter. If installed on either bookable or hot desks, colleagues can see that you're at the desk once activated. For a stronger visual indicator on desk availability and colleagues' presence, add . The desk dongle is an ingenious solution that automatically books the desk when a laptop is connected at the workplace. The system will also know who has taken the desk and their name will be indicated on the Flowmap. Perfect for gaining valuable information on how busy common zones are at specific times, like the canteen. A good office climate is essential for employees to be productive. Collect data about the temperature, ambient noise, humidity, CO2 and VOC with our climate sensor.​ Depending on the size of the office, installation can be done within days, sometimes even within hours. Interesting to know how Flowscape's sensors can help your office? Please contact us for more information or to request a demo. st|Room Booking Desk Management Workplace Analytics Digital Workplace h1|Sensors h2|Want to learn more? h3|Room Presence Sensor Desk Presence Sensor Desk Dongle Zone Sensor Climate Sensor Easy to install Complementary solutions h4|Follow us on Cision pa|Create social distance and gain important insights After a period of working remotely, many organizations are turning to technology and booking software to facilitate the transition of staff back to the office. Create a safe experience for your employees that do not interfere with their day-to-day work with Flowscape’s desk booking and management system. The solution gives employers complete control over the transition and can easily adjust as your needs or governmental guidelines change. Find out more about the desk booking solution and how it can help you to block, book, clean and monitor desks by downloading the leaflet below. Interested to know how Flowscape can help you to make the return to the office as safe and smooth as possible, or want to request a demo? Please contact us! li|Block desks to ensure social distancing Manage bookable desks Control the density of employees in the office Monitor the utilization of bookable desks Restrict specific zoned for different teams Conduct contact tracing if illness reported Produce used desks reports for the office cleaning staff Executive KAM/Strategic Sales Stockholm Technical Account Manager Stockholm Country Director UK London Presales Manager UK London Head of Sales North America San Francisco st|Peter Löfgren Martin Wikstrand Gary Bernstein Sami Gharres Magnus Arildsson h1|Manage a safe return back to the office h2|Want to learn more? h3|Flowscape’s desk management solution Use the solution and its analytics dashboards to: Find out more by downloading our brochure Sales team h4|Follow us on Cision pa|Building messaging solution for crisis communications or location-based notifications Flowscape has an adaptable and modern cloud-based messaging platform. Send texts, voice clips, pictures, videos or files to a pre-defined group or to everyone within a defined geofence, for example a specific building. Create a digital signage in the pocket of every employee. Select if it should be communicated to everyone or only to the employees in the office on the day. With the geofence functionality, you can define a specific building only. With Flowscape’s solution, you can reach everyone in seconds. Messages can be pushed through silent mode on the mobile and sent over numerous networks at the same time. You have the option to send the alarm message to employees in a certain location or to a pre-defined group.​ We use several networks in the event of an emergency. Send an alarm as a mobile IP message, an SMS and an e-mail at the same time as the digital signages in the office are triggered with an alarm screen. The geofence based notification is perfect when you need to react very locally to any incident or emergency. It means you can communicate quickly with employees only in the impacted office, city or country. The cloud-based solution utilizes employees' smartphone and can be deployed within hours. Locate or send a message to colleagues in a specific geographic zone. Colleagues can also request being tracked when they are in a less safe environment. Designed with well-defined roles for all users, ensuring that the right information reaches the right people at the right time. Is designed to be a fully comprehensive, safe, secure communications solution. Built around a case in its entirety, following each case from its creation by a particular user to its ultimate resolution and outcome. Everyone can see and share HD photos and videos, sound clips, files, text and places. All data generated during communications is automatically archived and easy to use. Ensuring that every interaction is fully traceable in order to provide data for further scrutiny and analysis. Inspired by social media, we have created a more intuitive approach to incident management. Everyone can share content and interact with it. Designed to recognize and manage incidents as and when they occur. We call it situational awareness management (SAM). Use your smartphone as an alarm with the highest priority. Direct it to one or several recipients. The solution is designed to fit the devices your staff already own and know how to use. Do you want to learn more about our Building Messaging Solution, or any of our other solutions? Contact us for more information, or to request a demo. h1|Building Messaging Solution h2|Contact us h3|Powerful messaging platform Mobile messaging board Crisis communication Multi-channel notification Geofence based notifications Easy to deploy Key functionalities h4|Geo-positioning Role design Security Case management Rich media messaging Traceability SMC - Social Media Communication SAM - Situational Awareness Management Alarm Follow us on Cision pa|Visualize room and desk status with a cost-efficient LED light Our Busy Light is perfect if you want a visual indicator of a room's availability, without a room panel. Add a for a swift room booking experience. The lights glow green when a resource is available and red when it’s booked or in use. They also turn yellow ten minutes before a meeting takes place. Install Busy Light outside your drop-in rooms so its availability status is visible from a distance. The Busy Light can be installed on a desk which makes its availability status visible from a distance. The Busy Light only requires a power socket and is connected through a gateway to Flowscape's network. Adhere the light with double adhesive tape. Multicolour LED light Adhesive tape or wall mount bracket 10,5 x 1,6 cm Powered via the 3 meter USB cable. Power adapter 230V/110V included Wireless via LoRa. Bands NA915, EU868, EU433, AU915, AS923, CN470, CN779, IN865, KR920, RU864 EU (CE), USA (FCC), Australia, RoHS Want to know more about Flowscape's Busy Light? Please, contact us for assistance or to request a demo. st|Room Booking Desk Management h1|Busy Light h2|Do you want more information? h3|Cost efficient room solution Visualize drop-in room status Visualize desk status Easy to install Technical Specification Complementary solutions h4|LED lights Mounting Dimensions Power Connection Agency approvals Follow us on Cision pa|Visualize room availability and release unused rooms With Flowscape’s solution, you receive the optimum user interface on the market, combined with hardware that fits your office's design and budget. Check out our and for even more choices! Book a meeting room with just two clicks through to the easy-to-use user interface. The surrounding LED light is a visual indicator of the room's availability. Find an available room for ad hoc meetings in seconds and save space by releasing unused rooms. Detect ghost meetings and recurring meetings that are no longer attended. Additional functionality and hardware can be integrated with your room booking solution as your workplace requirements grow. The room panels are easily configured and managed from the online administration tool. The panels are delivered with both wall mount and glass mount brackets. Analyze the booking of the rooms with Flowscape’s powerful business intelligence tool. For insights on the rooms' utilization, add our . It has never been easier to find and book a room for a spontaneous meeting. If your meeting runs over or ends early, you can equally easy extend or end the booking on the room panel itself. Or see the room schedule to find the slot that is most convenient. You can use any room panel to search for available rooms anywhere in the building and book it from that room panel. Flowscape's system is designed for enterprise large-scale operations. All supervision and software updates are managed remotely through the administration portal and no on-site presence is required. Prevent problems with booked rooms that are not used. If you activate the check-in functionality, the check-in button on the room panel must be pressed, otherwise the booking will be cancelled. You can for example set the grace period for 15 min before and 10 min after the meeting's start time. If you find faulty equipment in the room, it is easy to report it through the room panel interface, which will initiate an e-mail to the responsible person in your company. Flowscape works with clients across multiple verticals who require the highest levels of IT security. We are ISO 27001 certified and the room panel firmware fulfills IEEE 802.1X. With Flowscape's room panel, it is easy to upload your corporate logo or to set the background picture to promote your corporate identity. Use the RFID capability of the room panel to control who can use it. Anyone can still view the room panel's interface but need their access card to perform actions such as booking a room, check-in, cancel a meeting and etc. Our solution works seamlessly with the client's existing third party room booking system. We support Exchange 2012+, Office 365 and G-Suite. The solution supports a range of different room booking systems in the same office. Flowscape’s solution integrates with your existing resource booking systems. Continue to book resources as you are used to but get the added smart functionality. Please contact us for more information about Flowscape's solutions or to request a demo. st|Flowscape panel Philips panel Philips panel Flowscape panel h1|Room Panel Solution h2|Want to learn more? h3|Select the best solution for your needs Easy to use Optimise meeting room utilisation Scale up for more functionality Easy to install and setup Analyze utilization Key functionalities Complementary products Integrates with your booking system h4|Book, extend & end meetings Find and book any room Central management Avoid ghost meetings Failure reporting Enterprise security Use your own branding RFID login Multiple calendar support Follow us on Cision pa|A designer navigation screen to find and book available rooms and desks as well as finding colleagues The Kiosk screens are large multi-touch screens, 42 to 60 inches, positioned at strategic points of the office to displays the Flowmap. Locate rooms, desk, and colleagues with just a few clicks. Click on a space or resource on the map to book it or use the search function. Users directly interact with the map and use multitouch gestures such as pinch-to-zoom to navigate around the map. Zoom in on any area, find colleagues or resources and how to get to them using the wayfinder. Switch between multiple floors and buildings using the screen controls." You can re-use your own touch screens or purchase a screen yourself. The screen needs to have a good multi-touch performance with a minimum 1920x1080 resolution. 42 Inch 1920x1080 70 kg 110V or 230V AC IEEE 802.1x compatible with Ethernet & WIFI 110W (sleep 15W) PCAP (Projected Capacitive) - 12 Touch Ethernet (CAT 6) or WiFi (g/n 2,4 Ghz & 5Ghz) Intel i5 or above Windows 10 White powdered coated steel 12 months EU (CE), USA (FCC), Canada (IC), RoHS Interesting to learn more about our Kiosk screen? Please, contact us for more information or to request a demo. st|Room Booking Desk Management Digital Workplace h1|Kiosk screen h2|Contact us for more information h3|Unbeatable office overview Intuitive to use Re-use your existing hardware Technical Specification Complementary solutions h4|Size Resolution Weight Power supply Security Power consumption Touch Technology Connection PC Operating system Floor stand Warranty Agency Approvals Follow us on Cision pa|Find colleagues and check a desk's availability with our desk dongle The desk dongle automatically books the desk for you and can also help you find a colleague's desk. You just need to plug in Flowscape’s USB dongle in an available USB socket at any desk, after installing a software agent onto your laptop. When connecting your laptop to a desk, the desk will automatically get booked. The Flowmap will also update, showing the desk as occupied by turning it red. Colleagues can all see the accurate status of available desks and can easily locate a vacant green desk. Once connected, your name will be shown on the Flowmap. It's a perfect way to quickly find a colleague if you need to talk to them or if you want to book a desk close to them. Either look at the map or use the search function. 12 x 16.65 x 4.5mm & 1.46g Hi-Speed USB 2.0 certified, USB 1.1 compatible, Human Interface Device (HID) USB 5V 30 mW 36 months CE (EU), FCC (USA), VCCI (Japan), KCC (South Korea), BSMI (Taiwan), ACMA (Australia), RoHS, REACH, UL Request a demo or contact us if you're interested in learning more about our products. st|Busy Light Desk Management h1|Desk Dongle h2|Let's talk! h3|Find colleagues and desks Installation Book a desk Find colleagues Specification Desk dongle Goes well with the following product and solution h4|Dimensions & weight Connection Power Supply Power consumption Warranty Agency approvals Follow us on Cision pa|Feb 19, 2021 The Covid-19 outbreak caused all companies to add a new requirement to their workplace strategies: they needed to ensure that their offices afforded staff appropriate protection against Covid-19 according the indoors social distancing rules. This necessitates the creation and deployment of new technologies to facilitate the dynamic management of key office resources, especially desks. WSP’s desk management user requirements included a cloud-based solution that allowed desk booking, checking in and wayfinding, via web and mobile apps. In addition, facilities management requirements included desk blocking, contact trace reporting and workplace analytics to enable tactical and strategic decisions regarding the space utilisation of every building. Flowscape had to quickly respond to the changes in WSP workplace utilisation by introducing bespoke desk management features, such as booking on behalf of third parties and applying specific booking rules. In 2021 WSP plans to utilise Flowscape solutions to deploy additional room booking functionality, including an enhanced visitor management capability with a full integration with its building access control systems and catering ordering linked to its local suppliers. Flowscape is also implementing a car parking booking capability for WSP, which will be used both for staff and visitors. “The Flowscape team have been really supportive during implementation and the intuitive nature of the system means implementation has been easy. It has quickly become one of the key solutions in helping us use our offices more flexibly and during the pandemic it has been critical in ensuring we use our offices safely.” WSP globally is also working with Flowscape in the USA, Canada, South Africa, Australia, New Zealand, Germany and Sweden. st|WSP, one of the largest professional services firms in the world, formulated an ambitious plan with the key objective of transforming the utilisation of its offices globally. In the UK, this involved over 7,000 staff using 33 offices totalling 41,427 sqm , with 5,800 desks and 150 meeting rooms. Flowscape delivered its largest UK project over four phases during the second half of 2020. Flowscape’s solution was considered the key element of WSP UK’s 2020 digital transformation. Neill Goulder, UK Technology Transition Director said: h1|How Flowscape supported WSP to roll out an integrated Smart Office solution across its 21 offices in the UK h2| h4|Follow us on Cision pa|Collect accurate data on how your meeting rooms are being utilized Make it easier for colleagues to use the rooms, while also collecting data on how the rooms are being utilized with Flowscape's presence sensor. Add for a stronger visual indication on room availability and presence. Since you cannot book drop-in rooms, how do you know if they are available? With a presence sensor installed, the availability of these non-bookable rooms will be indicated on the Flowmap. No need for wasting your time searching for a room, just look at the Flowmap which will guide you to a vacant room. Monitor and manage the booking and utilization data in the analytics portal. Data and easy-to-read graphs display information which management can use to make decisions about their ongoing meeting room requirements. 42 x 42 x 20 mm (with bracket) & 25g Battery CR2477 More than 3 years Wireless via LoRa. Bands NA915, EU868, EU433, AU915, AS923, CN470, CN779, IN865, KR920, RU864. Motion Detection (PIR, 5 meters, angle X=70 deg & Y=84 deg) , Temperature Double adhesive tape or screws 12 months CE (EU), FCC (USA), RoHS White Request a demo or contact us if you're interested in learning more about our products. st|Busy Light Room Booking h1|Room Presence Sensor h2|Let's talk! h3|Complete control over your rooms Drop-in meeting rooms Reporting & Analytics Technical Specification Room Sensor Goes well with following products and solutions h4|Dimension & weight Power supply Battery life Connection Sensors Mounting Warranty Agency approvals Colour Follow us on Cision pa|A perfect tool for real-time updates on availability Flowscape's desk sensor enables the collection of data on how your desks are being utilized, while also improving workplace satisfaction. Add for a stronger visual indication on desk availability and presence. Looking to book a specific desk or happy to use any desk? The sensor updates the desk availability in real-time on the Flowmap, so you will know where there is a vacant desk for you. Monitor and manage the booking and utilization data in the analytics portal. Data and easy-to-read graphs display information which management can use to make decisions about their ongoing desk requirements. 42 x 42 x 20 mm (with bracket) & 25g Battery CR2477 More than 3 years Wireless via LoRa. Bands NA915, EU868, EU433, AU915, AS923, CN470, CN779, IN865, KR920, RU864. Motion Detection (PIR), Temperature Double adhesive tape or screws 12 months CE (EU), FCC (USA), RoHS White Request a demo or contact us if you're interested in learning more about our products. st|Busy Light Desk Management h1|Desk Presence Sensor h2|Let's talk! h3|Complete control over your desks Locate available desk Reporting & Analytics - Desk Sensor Specification Goes well with following product and solution h4|Dimensions & weight Power supply Battery life Connection Sensors Mounting Warranty Agency Approvals Colour Follow us on Cision pa|Gain valuable information on how different zones in the office are being used With Flowscape's zone sensor, you can gain control over different zones in your office, like a collaboration zone or the canteen, so that occupancy can be monitored at different times of the day. The zone data can help you structure the flow in the shared spaces of the office. If the lunchroom always crowded at the same time, then why not spread out lunchbreaks and create a more relaxing experience. Monitor and manage the zone utilization data in the analytics portal. Data and easy-to-read graphs display information which management can use to make decisions about zones within the office. Diameter 120mm x thickness 35mm & 145g Ethernet or WiFi (2.4 GHz, IEEE 802.11n) PoE (IEEE 802.3af Class 2) 4W Camera based people counter, all image processing in sensor Ceiling mount with attached bracket 12 months CE (EU), FCC (USA), ROHS White Request a demo or contact us if you're interested in learning more about our products. st|Digital Workplace Workplace Analytics h1|Zone Sensor h2|Let's talk! h3|Get to know your zones For shared spaces Reporting & Analytics Specification Goes well with the following solutions h4|Dimensions & weight Connection Power supply Power consumption Sensors Mounting Warranty Agency approvals Colour Follow us on Cision pa|Save time, increase meeting efficiency and optimize your room utilization Book a room from the mobile app, desktop app or Outlook plug-in. Find the optimum room with our in-built ranking capability, order catering at the same time, and use our to automatically send a welcome e-mail with QR-code enabled check-in and to pre-register visitors. Use the to visually see if a room is occupied or free if you are nearby. Use the map to see the status of the rooms if you are not in the immediate vicinity of the room, for example, rooms in a different part of the floor or different parts of the building. A reminder is sent to participants and the wayfinder in the mobile app and can be used to locate meeting rooms. And to finish on time, use our meeting assistant. You can further improve meeting efficiency by determining what type of meetings the rooms are most suitable for, for example, scrum meetings or line meetings. Are most of the meeting rooms booked, but only a fraction being used? Automatically release the room if the host does not check-in. Combine Room booking data with data from presence sensors and people counting sensors to gain a deep and detailed understanding of how your meeting rooms are being utilised. With a simple click, use the Flowscape mobile app to report issues with any equipment or resources in the office. Add text, or a picture to the ticket, route it automatically to the relevant department and display a warning sign on the map to alert other users. The Flowmap is an interactive 3D map of the office and the foundation of the mobile and desktop app. It's the only interface you need to book a desk, a room and resources. Use the built-in wayfinder to get there. Book a room from the mobile app, web app, Outlook plug-in and . Non-bookable rooms, or drop-in rooms, are also included on the Flowmap. Choose to reserve a drop-in room ten minutes in advance, so no one else uses it before you get there. After that the will automatically keep it occupied as long as you use it. Select when you need the room, the equipment you require, the desired number of seats, and preferred floor and building and the Outlook plug-in will automatically select the best room and rank them based on their suitability for your requirements. Eliminate ghost booking by activating the check-in functionality. Attendees need to check-in via e-mail or a push-notification to the mobile phone. You can for example set the grace period for 15 min before and 10 min after the meeting's start time. If you add our , check-in can be done directly through it. Order catering at the same time as booking a room. Select catering options from a drop-down menu and specify the time you want the food or drinks served. Flowscape’s solution can also integrate with your existing catering system. Flowscape’s meeting assistant will keep track of your agenda, advise you when it’s time to move to the next topic, and warn you when the meeting is nearing the end. It can also extend the meeting for you or release the room early. After the meeting, the assistant can send an evaluation form to the participants to get feedback on suggested improvements. Flowscape’s solution integrates with your existing resource booking systems. Continue to book resources as you are used to but get the added smart functionality. Please contact us for more information about Flowscape's solutions or to request a demo. td|Basic Basic Advanced Option Option Option Option Option Option th|Features Server Software Outlook add-in Workplace analytics portal Mobile app Kiosk screen app Flowmap view Failure reporting Check-in via mobile and e-mail Wayfinding Web app Drop-in rooms Catering integration Visitor management integration Indoor positioning integration Product Busy Light Virtual Room Panel Room Sensor Zone Sensor st|Virtual Panel Busy Light Kiosk Screen Indoor Positioning Room Presence Sensor h1|Room Booking h2|Let’s grow together h3|Improve your room booking flow Visualize status of drop-in rooms More efficient meetings Optimize room utilization​ Analyze room utilization Report issues and track issues around the office Key functionalities Integrates with your booking system Complementary products h4|Flowmap Four ways to book Drop-in rooms Scoring system Check-in Order catering Meeting Assistant Basic Pro Enterprise Follow us on Cision Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise pa|Use our highly scalable cloud solution with a market leading end-user interface. Build a solution to meet your needs - like no other solution Flowscape can provide smart sensors, desk dongles, busy lights or a free standing software for Desk booking, Hot-desking and Automatic desk check-in Employees can book desks upon arrival to the office or in advance. It is also possible to see if desks are booked or free to use in the mobile app or via the web. Employees can find their colleagues easily with the desk bookings made and find their way to the desk. You are able to create your office space freely by selecting between bookable desks, ad-hoc desks, team desks and blocked desks. We also present more advanced management functions like designating specific zones for different departments. Flowscape's desk management system can also be integrated with your existing IT systems. . Get the data and graphs you need on desk utilization in Flowscape’s powerful analytics tool and use it to optimize your office layout. Slice the data in the way you need it, or zoom from a monthly view to days or hours. . Use Flowscape's desk management solution to block desks to ensure social distancing and book desks to avoid sharing of the same workstation. Use the solution to conduct contact tracing and produce reports of used desks to cleaning staff. The Flowmap is the heart of the Flowscape solution. The map visualizes your office with all desks, meeting rooms and utilities. You can also view your meetings, bookings and colleagues, updated in real time on the map. Use our analytics tool to gain insights about your office utilization. With Flowscape’s state of the art utilization sensors, you get precise data on your room and desk utilization by the hour over the workday, day by day during the week. This accuracy can only be achieved with sensor technology. The Flowmap is an interactive 3D map of the office and the foundation of the mobile and desktop app. Book your desk from the desktop or mobile app. Use the search function by entering what features you need to locate a desk, or simply press on the desired desk on the map to book it. Available desk are green on the map, while booked or occupied once are red. Book desks both in advance or upon arrival. The system is flexible, and you can decide how long in advance a desk can be booked or only allow bookings made upon arrival. The built-in wayfinder in the mobile app and desktop app guides you to the booked desk. To find a colleague to talk to or to book a desk close to them, search for their name in Flowscape's built-in colleague finder. Choose if you want to be visible and you can whenever turn invisible again. People in certain zones, for example bathrooms, can always be invisible. Interested in learning more about our Desk Management Solution or want to request a demo? Please contact us! td|Basic Basic Advanced Option Option Option Option Option Option th|Features Server Software Outlook add-in Workplace analytics portal Mobile app Kiosk screen app Flowmap view Failure reporting Check-in via mobile and e-mail Wayfinding Web app Drop-in rooms Catering integration Visitor management integration Indoor positioning integration Product Busy Light Virtual Room Panel Room Sensor Zone Sensor st|Busy Light Kiosk Screen Indoor Positioning Desk Presence Sensor Desk Dongle h1|Desk Management made easy! h2|What's next? h3|The 3 pillars of our solution Easy desk booking Office Management​ Monitor and Follow-up Looking for a Covid-19 solution? The software system that connects it all Flowmap Flowmanager Delivered hardware to make it possible Key functionalities Complete Solutions For You h4|Flowmap Book from Visual confirmation of availability Flexible bookings Wayfinder Colleague finder Basic Pro Enterprise Follow us on Cision Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise Basic Pro Enterprise pa|Book a room or a desk directly with your phone Flowscape's innovative Virtual Panel is a small tag with a QR-code adhered on a desk or outside a room. Simply scan the QR-code and immediately book the resource. The Virtual Panel is a more affordable option for our panels. Adhered outside the meeting room and once scanned, the room panel interface displays onto the mobile’s screen. The interface indicates the equipment inside and you can book the room with a few clicks thanks to the user-friendly design. You can also see the room’s booking schedule for the day with the Virtual Panel, which makes it perfect for meetings later during the day as well as ad hoc meetings. To book a desk with the Virtual Panel, simply scan the QR-code on the desired desk with your mobile. The Flowscape app will automatically open and show the desk on the map so you can book it immediately. Book a desk for a while or the whole day. With Flowscape’s on your desks and outside the rooms, to let everyone se at a glance the availability status. No need to waste time, a quick look around and you will locate a vacant resource. The tag simply needs to be adhered to any surface outside the meeting room or on the desk. All iPhones and most Android phones 50 x 50 mm Mount on any smooth wall or desk surfaces, including glass, with double adhesive tape Please contact us for more information about Flowscape's solutions or to request a demo. st|Room Booking Desk Management Busy Light h1|Virtual Panel h2|Let's grow together h3|A virtual booking experience A virtual room panel in your pocket For every kind of meeting Book a desk immediately Visualize availability Easy to install Technical Specification Complementary solutions and product h4|Phones supported Dimensions Mounting Follow us on Cision pa|Flowscape is a SaaS product company delivering digital workplace solutions that increase employees’ efficiency and optimize space utilization in modern offices. The solution utilizes IoT sensors and indoor positioning to provide capabilities, such as room booking, desk management, equipment locating, colleague finding, failure reporting, crisis communication, and utilization analytics. During the Covid-19 pandemic, companies have used digital workplace solutions to enforce social distancing when in the office, but it is widely predicted that many employees will spend more time working from home in the future. Companies have already started to look into the potential to reduce their office space, which entails monitoring the utilization of offices and their resources. Flowscape’s advanced analytics capability is being used by many companies to manage this transition to smaller and more efficiently utilized offices. Flowscape was founded in 2011 by CEO Peter Reigo and the product was launched to the market in 2014. €6.5m has been invested in developing the most comprehensive digital workplace solution suited. Today Flowscape has the largest market share in the Swedish market and since 2017 Flowscape commenced its international expansion by appointing a UK country manager tasked with developing the UK partnership network. At the beginning of 2020 Flowscape received €2.9m funding to boost its digital marketing, open an office in the US, and expand its presence in the UK. Flowscape has over 150 customers (including 30 multi-nationals) in 30 countries. Clients include WSP, Telia, Skanska, Telenor, Tikkurila, Cargotec, Nacka municipality and Tobii. Flowscape’s revenue in 2019 was 27M SEK which represented a 27% increase compared to 2018. - - - * - * - * * Annual General Meeting Our Board consists of four members with many years of experience of entrepreneurship and international business as well as leading positions in the technology industry. Industry experts agree that post Covid-19, staff will work more from home and that shared workplaces are needed to adapt to a decreased number of people in the office. This transition will require digital solutions such as Flowscape's to manage desk and room booking so that teams can co-ordinate being in the office at the same time. Before Covid-19 Research & Markets and Markets & Markets estimated industry CAGR to be 15-40%; Covid-19 is predicted to drive this figure up. Flowscape follows the recommendation to maintain quiet periods. This means that during the 30-day period before the publication of a quarterly report, we do not hold any meetings with the media, investors, analysts or other players in the capital market. During the quiet period, we answer only questions of a general nature. - End of year Report 2020 (Q4) - Annual Report - Q1 Fiscal Report - Annual General meeting - Q2 Fiscal Report - Q3 Fiscal Report You are subscribing to all news for Flowscape Technology on site US/UK/Canada. Cision will store the added information in order to continuously be able to send you the information you’ve chosen to subscribe to. Your personal information will not be shared externally and will not be used for any other purposes than to provide you with requested information. Every distribution you receive from us contains a link to a page where you can edit or cancel your subscription. You can read more about how Cision process personal data here. li|CEO/Founder Stockholm st|Q4 2020 - Q3 2020 Q2 2020 Q1 2020 - Q4 2019 - Q3 2019 - Q2 2019 - Q1 2019 - June 30, 2020 June 17, 2019 May 31, 2018 25 February, 2021 5 May, 2021 20 May, 2021 27 May, 2021 26 August, 2021 18 November, 2021 Peter Reigo I agree h1|Invest in the future of PropTech h2| h3|About Flowscape Financial reports Meetings Corporate governance Why invest in Flowscape Investor Relationship Contact Subscribe to our press releases h4|Financial Calendar Follow us on Cision Flowscape Investor Relationships Read more Large global market in initial transformation Multinational companies start to make global procurements Flowscape has started an international expansion phase Flowscape has the strongest offering in the smart office market Well proven product and business model pa|Chairman since 2016 Henrik Tjernberg has studied technical physics at the Royal Institute of Technology in Stockholm. He joined Micro Systemation in 1985 as a software developer, became CEO in 1986 and Chairman of the Board in 2002. A position he still holds. He was elected a board member of the Crowdsoft Board of Directors in 2015 and chairman of the board in 2016. When Crowdsoft merged with Flowscape in 2018, he was elected chairman of the merged company, Flowscape Technology AB (publ). In 2018, he received the EY Entrepreneur of the Year award for male rising star in the Stockholm region. Henrik is 60 years old and married. He likes reading, politics and a well-performed opera. 3 910 720 shares (0.2%) Board member since 2018 Peter Reigo has a Tec. Lic. and M.Sc. degree from the Royal Institute of Technology in Stockholm. He founded Flowscape 2011 and has since then been the CEO. Before that he worked 13 years at Ericsson in different project and line management positions mostly in R&D but also in production. There he learned leadership and how to develop and industrialize advanced products and systems with both software and hardware. During his time at Flowscape he has shown his entrepreneurial skills and bin a strong driver in product management, business development and sales. He is 50 years old and has two kids. In his spare time he likes all types of sports but has a special passion for running sprint and wind surfing. Peter Reigo is through the company Reigo Invest AB the largest owner in Flowscape and he also holds the CEO position. 429 977 265 shares (23.85%) Board member since 2016 Urban Fagerstedt has M.Sc in electronic engineering from university of Lund. Since graduating Urban has worked with R&D within the telecommunication industry. He was with Erisson for 26 years reaching a position as VP&GM for Radio Network Products. After leaving Ericsson he worked as a management consultant for 2 Years. In 2007 Urban joined Huawei Sweden as VP R&D, he stayed for 10 years taking retirement in 2017. In later years Urban has taken up a number of Board assignments in smaller tech companies some listed some not. Urban will turn 67 years old in September. He has 2 grown up children and one still in school. In his spare time Urban might be found in his basement lab designing and building tube amplifiers for HiFi, or maybe in the garage seeing to his hobby car, for outdoors urban can go fishing and he is often seen wielding an axe or running a chainsaw to fill up his fire log supply. Urban has a small holding in Flowscape as is his normal practice when taking board positions. Board member since 2019 Johan Hägerlöf has an engineering degree from the University of Gävle. He is the co-founder of Flowscape and worked there from 2012 to 2017. Before that he worked 10 years at Ericsson and other mobile telecom companies but also self-employed in a design consulting company. He has a wide experience from various product development and industrialization projects from several companies. During his time at Flowscape he was working with product management, project management and customer projects. He is 52 years old and has three kids. In his spare time, he likes all types of sports especially running and tennis. Johan Hägerlöf is through the company J H Engineering AB one of the bigger owners in Flowscape. 80 383 241 shares (4.5%) PWC - Chartered Accountant - Partner At the Annual General Meeting 2020 PWC was elected as Auditor until the Annual General Meeting 2021. PWC and Henrik Boman have had this assignment since the Annual General Meeting 2016. PWC Sweden AB Kista Science Tower, Färögatan 33 164 51 Kista Sweden If you have any questions or want to learn more about Flowscape, please contact us! Enquiries: Office: Peter Reigo, CEO/Founder: li|CEO/Founder Stockholm st|Education and experience: Shares in Flowscape: Education and experience: Shares in Flowscape: Education and experience: Education and experience: Shares in Flowscape: Peter Reigo h1|Corporate governance h2|Want to know more? h3|On the board Auditor Investor Relationship Contact h4|Henrik Tjernberg Peter Reigo Urban Fagerstedt Johan Hägerlöf Henrik Boman Follow us on Cision Flowscape governance pa|It's the perfect room panel option if you're on a tight budget. The panel has a large 10-inch screen, which makes the user-interface easy to read. The LED light surrounding the panel makes it easy to ascertain the status of the room from a distance. Green indicates that the room is available, red is occupied, and yellow shows that the room is booked within the next 15 minutes. The panel can be installed in landscape and portrait mode, but the LED lights are only visible in landscape mode. A desk stand is included with the Philips panel for installation in huddle spaces where there is no wall. 10.1 inch, resolution 1280x800, PCAP Ethernet (RJ45) or WiFi (2.4 GHz) PoE+ or included 230/110 V AC/DC adapter 12 W typical (max 24W) 261 x 167.2 x 29 mm 710 g Panel, installation bracket (VESA 75x75 or screws directly into wall), power adapter 230/110V AC/DC adapter with 1.5 meter cable, glass mount tape Android 7.1 Screwed to wall, glass mount with included tape or desk stand 36 months EU (CE), USA (FCC), RoHS, UL Request a demo or contact us if you're interested in learning more about our products. st|Room Panel h1|Philips Panel h2|Let's talk! h3|The affordable option Visible LED light Landscape or portrait installation Desk stand included Key Functionalities Goes well with the following solution h4|Screen Connectivity Power Power consumption Dimensions Weight Included in package Operating system Installation Warranty Agency approvals Follow us on Cision pa|Nov 23, 2020 Desk Hoteling differs from hot desking mainly regarding booking. Desk hoteling allows for booking in advance, booking for teams and more extensive planning regarding your desk management. You can read more about the differences between . This type of solution requires a software system that can manage bookings and indicate to others which desks are booked and which are occupied. The most important system to adapt to make your desk hoteling possible is the flowmap. The flowmap will show which desks are booked and which are free. The flowmap also allows employees to reserve desks directly or in the future, view their booked desks and other employees booked desks. . In addition to the Flowmap, Flowscape provides two sensor options that you can use to maximize your Desk Hoteling. Which sensor that fits your office the best depends on your specific needs. Below we will go through them both; Desk Presence Sensor and Desk Dongle. The desk presence sensor can sense when someone is seated at the desk via motion detection and temperature. Our specific sensor has a wireless connection to the Flowmap and a 3-year battery life. . If you have a Desk Hoteling solution, a desk presence sensor can be added to give valuable insights on colleagues positions and desk utility. Firstly, the desk sensor gives other people in the office an indication if you are seated at your desk. This helps your colleagues to know if they can find you at your designated seat or not, instead of going all the way over just to check. By using presence sensor, you can save valuable time and energy for your employees. Secondly, the desk presence sensor can be a valuable analytics tool when analysing how your desks are utlized. For example, if the desks in your office are reserved 80% of the time, this can be seen as good utilization of the office, but does this mean that the desks are used? With a desk sensor, you can see how much the desk is actually occupied. Maybe employees have meetings and other things going on? The true utilization is maybe 40%. This information can be a good base when planning how your office should be structured. If employees don’t stay at their seat, why not turn more seats to hot desks or ad-hoc desks? . When maximizing your utilization costs, sensors are the only sure way to understand how your office is used, and how to optimize it. Thirdly, if you already have a desk sensor installed, the desk can in an esay and manageable way be reporgrammed to be an ad-hoc desk or a hot desk instead if that solution fits your needs better. For hot desking, sensors are requiered in order to give occupancy information to the flowmap. The desk dongle is an ingenious solution that automatically books the desk when a laptop is connected at the workplace. The system will also know who has taken the desk and their name will be indicated on the Flowmap. You just need to plug in Flowscape’s USB dongle in an available USB socket at any desk, after installing a software agent onto your laptop. . The Desk Dongle is beneficial for its real time update on desk booking without having to use the Flowmap. For example, if an employee has booked a desk and then plugs in to the desk via a laptop connection, the system will send a message to the computer indicating that the employee is seated at the correct desk. If someone connects their laptop at a desk they have not booked, the system will ask the employee to book the desk on the laptop. If the desk is already booked and someone else connects their laptop, the system will tell the employee that the desk is already booked and to find another seat. This will make sure that employees use the booking system in an effective way. Desk Dongle is recommended if you have bookable desks with computers or computer screens. Desk presence sensor is however also good to have to indicate presence in this case. Remember, Desk presence sensor gives complete insights in desk utilization, and Desk Dongle gives easier booking options or warnings if the desk is used. If you have workstations without screens or computers, you only need a Desk Presence Sensor. But if you have screens, we recommend both. In summary, the basic tool needed to start a desk hoteling system at your office is the Flowmap, but desk presence sensor and Desk Dongle should be added to give both enhanced productivity, analytics, and adaptability. Make sure to also use busy lights to visualize the desk booking status of your desks in real life. . Want to know more? Feel free to or read more about our . st|Desk hoteling is the new and modern approach to manage the desks at your office. Instead of using fixed seating, you can adapt a booking system for your desks to create a more flexible work environment. Studies show that the covid-19 pandemic will drastically change the way we work, and fixed seating will create cost deficiensies when more people work at home. Desk hoteling is the solution for that. h1|Sensors for Desk Hoteling – This is what you need! Desk Hoteling vs. Hot Desking Software system for Desk Hoteling Sensors for Desk Hoteling What you should choose h2|Desk Presence Sensor Desk Dongle h4|Follow us on Cision pa|Understand the different environmental factors within the office with Flowscape’s climate sensors An optimum office climate is essential for employees to be productive. Get real-time data on the office environment with Flowscape's climate sensor. The sensor collects data about the temperature, barometric pressure, ambient noise, humidity, CO2 and VOC.​ Monitor and manage the climate data in the analytics portal. Data and easy-to-read graphs display information which management can use to improve environmental factors in the office. 96 x 58 x 29 mm (excluding sleeve) & 100g Wireless 2.4 GHz, IEEE 802.15.4 Battery 4xAA More than 3 years CO2, VOC, temperature, humidity, barometer, sound pressure Sleeve with tape and screw hole 12 months CE (EU), FCC (USA), IC (Canada), RoHS White Request a demo or contact us if you're interested in learning more about our products. st|Digital Workplace h1|Climate Sensor h2|Let's talk! h3|Get to know your climate What does the sensor do? Reporting & Analytics Specification Goes well with the following solutions h4|Dimensions & weight Connection Power supply Battery life Sensors Mounting Warranty Agency approvals Colour Follow us on Cision pa|Provision of the Service in accordance with the Master Agreement. The processing of customer support issues aims to ensure that the product and service offerings function as intended and is delivered in a safe and stable way. In the Admin Portal (Flow Manager), system administrators and other roles can administer rights and users regarding who can do what in the system and, of course, to set up and administer the system and products to function as intended. The data processor also collects information from various underlying services and products are used to provide, protect, and improve Flowscape products. This in order to deliver the intended functionality of the products listed in our quotes. The Personal Data Processor is the data controller responsible for these tasks. Personal Data processed in the Service are the username, fore- and last name, contact details (mobile phone number, phone number, e-mail address), job title, text message, mac-address, pictures, attachments, audio files, movie recordings. Details (email, username, password, type of user and role) belonging to the administrators of the data controller. Contact details (such as name, e-mail, mobile phone number, phone number) associated contacts with the Data Controller. Categories of data subjects: Registered users and administrators of the Service, Contacts of the Data Controller. Collection, registration, storage, operation processing and dissemination within the framework of the provision of the Service. The service collects personal data originating from the Active Directory (AD), Microsoft Office365 and GSuite of the data controller. To use the Service, the user needs an AD account / Google account. Information about a user's room bookings comes from Microsoft Exchange or Google G Suite. Information regarding the user's position comes from position sensors of different types and brands. This information is updated continuously. All positioning data stored in cloud services are anonymous. Attendance detection in rooms is via presence sensors and the information is not connected to a specific user. The information is continuously updated by the system. Information about the user's desk books comes either from desk sensors under the table or when the user checks through Desk-Dongle or thin clients. The Housekeeper service and its case list are provided by the users themselves. The information that causes a matter (text and image) comes from the users themselves. The service logs different types of events (various operating problems and debug logs, such as server logs). Personal data may occur. Personal information about system administrators is collected directly in the Flow Manager / Admin Portal. Customer support cases are collected from users themselves via different channels, such as phone / email or web form. Data Storage: All personal data about the user is stored in a postgres database (except customer support cases stored in Zendesk and Atlassian JIRA products). Personal information such as name, email, username, phone number, image, etc. is used primarily to provide users' contact information to other users and not in any other context such as for statistics or data analysis. The information originating from user room bookings are aggregated in a database for the purpose of providing office utilization statistics. All data is stored either in the cloud (usually Azure) or on-premise depending on the customer's wishes. Personal data is updated when the user logs in. The user contact information stored is made available to all users via Flowscape's various products, with the purpose of finding colleagues and accessing their contact information. However, thru the mobile apps, users have an option to turn themselves as invisible on the map. Then, the user's position is not exposed to anyone but to the person herself, but its position is still updated and stored in the system in order to allow for wayfinding. Please note that the user's contact information is still searchable. This also applies to a user who does not yet have an account in Flowscape's system. Processing of personal data takes place within the European Union. Personal data will only be processed during the time stipulated in the Flowscape Main Agreement. Taking into account the latest developments, implementation costs, type of processing, scope, context and purpose as well as the risks, of varying probability and seriousness, for the rights and freedoms of natural persons, the data controller and the data processor shall take appropriate technical and organizational measures to ensure a level of security appropriate to the risk, including, where appropriate, comprising a. encrypted data transmission (Https / TSL), b. encryption or hash of different types of passwords, c. isolated customer database with custom settings and configurations, d. the ability to manage authorization levels for different administrators and users of the admin portal, e. an internal password management system within Flowscape AB, used to provide only relevant personnel with access to the systems and services covered by the Service, f. the systems the service uses whose servers can handle data transmitted between non-EU / ESS countries should be covered by the so-called " Privacy Shield Frameworks, g. the possibility of cleaning backups and server logs to minimize the risk of personal data remaining longer than necessary. st|Purpose Types of personal data Types of processing Location of the Processing Duration of the Processing Security Aspects h2| h3|Privacy Policy - Flowscape Mobile App h4|Follow us on Cision pa|Flowscape's room panel has all the features you need in a room panel. The slim design feels up-market and the user-interface offers the optimum experience. The LED light surrounding the room panel makes it easy to ascertain the status of the room from a far distance. Green indicates that the room is available, red is occupied, and yellow shows that the room is booked within the next 15 minutes. The Flowscape panel can be installed in landscape or portrait mode. The LED lights are visible in both modes. Flowscape’s own panel has a built-in RFID/NFC reader which makes it possible to lock down the room panels in public environments. This functionality also enables bookings to be added in your personal calendar. 7 inch IPS display, resolution 1280x600, PCAP Ethernet (RJ45) or WiFi (2.4 GHz & 5 GHz) PoE or PoE+ Typical 6W (max 12W) ISO/IEC14443A/MIFARE, ISO/IEC14443B and NFCIP-1 200 x 140 x 17.5 mm 510 g Panel, 5 meter flat CAT6 Ethernet cable, installation bracket Android 7.1 Screwed to wall or glass mount with included tape 36 months EU (CE), USA (FCC), Canada (IC), Japan, Australia, India, China (SRRC), Singapore, RoHS Request a demo or contact us if you're interested in learning more about our products. st|Room Panel h1|Flowscape Panel h2|Let's talk! h3|The smartest room panel Highly visible LED light Landscape or portrait installation Check-in with RFID​ Key functionalities Goes well with the following solution h4|Screen Connectivity Power Power consumption RFID Dimensions Weight Included in package Operating system Installation Warranty Agency approvals Follow us on Cision pa|Combine any of our smart solutions to create the perfect digital experience across all your offices Save time and find your colleagues in the office with Flowscape's dynamic colleague finder capability. Through , you can locate your colleagues even when they are on-the-go. Each employee has to opt into this option to be visible, and they can re-select to become invisible again. You can also define invisible zones, for example the toilets. Through the , you can also locate your colleagues in the workplace. Welcome your guests to your office with . An automatic welcome email is sent when booking a meeting, which contains all information your guest needs, including a QR-ticket for contactless check-in. Visitors are automatically pre-booked in the reception and added to the evacuation list. If you have limited parking spaces, employees could book a parking space when they book a room or desk. Place the on the parking bays so that drivers can identify the available spaces. Flowscape's cloud platform is built on the latest open-interface technology. This makes it easy to integrate our solution to your existing IT systems. We have a wide ecosystem of third-party solutions we have integrated with. Talk to our experts how we can integrate to your presently installed room panels, sensors, indoor positioning systems, or building operating systems, such as access control, floor plan databases, catering, locker management and resource booking systems. If you share a building with other organizations and you utilize some of the same resources, Flowscape's system can handle multi-tenancy bookings. The system is configured to book both your own resources and the shared resources in the same building. We can integrate Flowscape’s system to your access control system. You could then limit access only to employees that have booked a desk or room and have also completed a health self-declaration. Our solution experts will design the optimum solution which not only matches your digital workplace requirements today, but also anticipates the future needs of your business. h1|Digital Workplace h2|Let's find the perfect solution for you h3|Find a colleague Visitor management Parking management Integrate to other IT systems​ Multi-tenant buildings​ Access control​ h4|Follow us on Cision pa|Achieve accurate wayfinding guidance while on-the-go to your phone to find an office, desk or a colleague Our Bluetooth-based positioning system is updated every second with an accuracy of ± 1-2 meter. This is achieved by a triangulation method called “fingerprinting”, in combination with the smartphones’ accelerometers, gyro and compass. This delivers turn-by-turn wayfinding guidance as well as colleague finder capability. The battery-operated Bluetooth beacons are easy to mount with adhesive tape and do not require any wiring. A beacon needs to be installed every 10 meters for good accuracy. Once all beacons are installed, you need to walk the pre-defined paths to calibrate the system. A large office can be set up within a few days. The battery life of the beacons is over three years. The system will automatically warn when any beacon has a low battery or if a beacon is removed or broken. We recommend preventive battery replacement every three years.​ The system has an open architecture and has an ecosystem of integration partners. Flowscape's ecosystem partner for positioning system is Cisco. Wayfinding and colleague finder ± 1-2 meters 2.4 GHz BLE iPhone 6s and later & Android 4.4 Battery 1 x AA More than 3 years In ceiling or on wall with included adhesive tape. 12 months EU (CE), USA (FCC), Canada (IC), RoHS If you have any questions about or products or want to request a demo, please contact us! st|Room Booking Desk Management Digital Workplace h1|Indoor Positioning h2|Get in touch h3|High accuracy Easy to install Easy to maintain Integration to positioning systems​ Specification Complementary solutions h4|Functions Positioning accuracy Wireless technology Supported smartphones Power supply Battery life Mounting Warranty Agency Approvals Follow us on Cision pa|Jan 4, 2021 Companies are starting to realize that there is much to gain from flexible working. After all, you can reduce office space and save costs when more people are open to the idea of working from home. Even though this imposed challenges for many in the beginning of 2020, the skill is now mastered, which minimize the drawbacks on efficiency and collaboration. Furthermore, it is also clear that waking up later, avoiding the morning traffic and long bus rides are strong pros for staying at home. The truth is that remote working can have great benefits for employee’s personal life, something that is a great insight to bring with us into 2021. Some things about being in an office are difficult to replace. Especially the social interactions and the environmental change. The routine of waking up, going over to your dinner table, working, and then ending the day at the dinner table can be boring and uneventful. Many of us also miss the opportunities for fast meetings where we can discuss bullet points in an effective manner. Psychology tells us that humans feel the best when connecting different tasks to different environments. Blending leisure time environment with work environment can make it more difficult to relax. After all, the living room is now connected to work. So where does this leave us? Well first of all we can say that working from home can be incorporated to give employees more control of their workdays. But remote working also create difficulties. Lack of social interaction can easily minimize our motivation and can also has psychological impacts on our well-being. Environmental changes are also important for our productivity and health. This means that the faster we as managers can create safe returns back to office, the better. But how can we do that? After all, the office space will not be utilized in the same way. The pandemic has also shown us that security and safety for employees needs to include health measures to stop the spread of disease. Hopefully one day, Covid-19 will be a thing of the past, but even if that is the case, new viruses and pandemics can arise, and it should be our long-term mission to now create offices that can withstand these types of happenings. Firstly, we need to look over our office designs. Fixed seating, office rooms and so forth will not be as effective as it used to be. One big part of the future plan post-Covid is to restructure your office to fit the new needs of your employees. One possible outcome is that offices will be used more for collaboration work, meetings, and workshops. Individual work will be managed at home. This makes sense, there is no need to come to the office if you are writing sales material, or programming new functions, etc. But there is a need when you are doing something specific involving your whole team. Therefore, modern offices need to be designed to fill this new need – and with plenty of space! For example, an area where there was previously fixed seating, can now be designed as a workshop area, with all the equipment needed to effectively work in a group together. , where the team leader books the space for certain occasions. This is a more effective way to utilize space. The fixed seating areas can also be turned into Hot Desking areas, where employees can take a seat ad-hoc without booking, . Overall, the new office space needs to be designed to promote collaboration and teambuilding, which are the things that working from home cannot provide. You can also design specific areas for focused work, where desks can be booked in advance if employees want an environmental change. A Desk Hoteling solution is perfect for that, . However, these types of solutions need to be implemented with security measures in place. We will now go through in which ways you can create a safe office space for your employees. There are many ways in which you can minimize spread of disease at your office. One example is by blocking desks at your office to ensure social distancing with minimum 2 meters. This can be managed with . With Flowscape’s Desk Management solution it is possible to make some desks unbookable, hence making sure that everyone who is seated for longer periods of time do not get exposed. You can also control the density of people in certain areas if you have an effective smartoffice technology. One example of how this can work is through desk booking, room booking and team booking. You can make a rule that employees can only come to the office if they have managed to book a seat. Another solution is to only allow bookings for whole days at the time, in this way you can make sure that no one else is seated at the desk before the cleaning staff is able to clean the desk. With Flowscape’s software system, it is also possible to do a contact tracing if illness is reported. One example is, if an employee has called in sick, the can see desk and meeting history. Other employees who have been in close proximity can then be notified and asked to stay home for a while. The employee that reported the illness can also be blocked from booking desks and meeting rooms until they have recovered. Using contact tracing is an effective tool to alert others and keep your employees safe. Through the Flowscape system, it is possible to share reports on room and desk utilization with your cleaning staff, so they know which desks that have been used in your office. This is an effective tool to make sure that all used office space is cleaned for the next day, and through that minimize the spread of disease. It is clear that the way we will use our offices after Covid will change, and with the right tools, it can change for the better. Even if more of us work from home certain days of the week, the office will still need to be used for teambuilding and workshop activities that empower the collaboration between your staff members. But because the duration of Covid is unclear, and because pandemics can strike again, its important to have safety measures installed to make sure that you can protect your workforce. that can be adapted to your specific needs. , or for a demo, we are happy to guide you through the process. st|2020 was a year of turmoil and change. Those businesses that could manage working from home closed their offices, and technological solutions had to be adapted fast. Many have speculated regarding the future of office management and how distance working will influence our view of work. Some argue that this will be a revolutionary step towards working-from-home businesses, while others believe that a return to normal is more plausible. What the future holds is probably a combination of both. h1|Long-term Strategies post-covid – This is what you should think about Office Management 2021 Design your office for flexible working A safe return with Smartoffice solutions Summary h2|Desk blocking Density control Contact tracing Communicate with your cleaning staff h4|Follow us on Cision pa|Get accurate insights on how your workplace is being utilized with sensors and booking data According to research, most offices around the world only achieve 50% resource utilization and only best-in-class reach 80%. With Flowscape’s state of the art utilization sensors, you get precise data on your room and desk utilization by the hour over the workday, day by day during the week. This accuracy can only be achieved with sensor technology. Flowscape's wireless battery-operated are easy to install. We use the open wireless LoRa network, with a LoRa gateway included as part of the package. Get the data and graphs you need on desk and room utilization in Flowscape’s powerful analytics tool. Slice the data in the way you need it, or zoom from a monthly view to days or hours. The data can also be exported to Excel or your preferred BI tool.​ Flowscape delivers a scalable solution where you can expand the installed Workplace Analytics Solution to also manage your office with user-friendly tools for , , and more. ​ Want to know more about how our Workplace Analytics solution can help you, or about our other solutions? Contact us for more info or to request a demo! st|Desk Presence Sensor Room Presence Sensor h1|Workplace Analytics h2|Get in touch h3|Save at least 30% of your facility cost Accurate data for important decisions​ Easy to order & install Powerful analytics tool​ Scalable solution​ Complementary products h4|Follow us on Cision pa|Feb 2, 2021 You have probably heard the terms desk hoteling and hot desking before, both of them have their pros and cons so its important to understand both the similarities and differences before adapting it to your system. Both desk hoteling and hot desking share the similarity that they both allow for a more flexible working environment, employees do not “own” a desk, as with fixed seating, but they can claim a desk for a period of time, either in advance or on the spot. You can understand the differences between the desk types by thinking of the differences between booking a hotel room or grabbing a coffee at a cafeteria. Desk hoteling is for the planner type of person. Just like when you are staying in a hotel, the desk is booked in advance, check-in via the reception or app is required, and then you enjoy the desk until your booking time is over. Desk hoteling is therefore a desk booking system that enables your employees to enjoy the flexibility of free seating, but at the same time giving them the ability to book or reserve desks in advance to make sure that they have the seat they want. This type of system is beneficial if you are working in teams and want to coordinate seating, if you want to make sure that covid-19 restrictions are followed or want to give employees security in that they have guaranteed office space. Desk hoteling can be managed with Flowscape’s Flowmap, desks can be booked in advance and will then turn red on the map, indicating that the desk is booked. . Our desk presence sensor is a good compliment to this type of solution. The sensor will sense when someone is seated on the desk, which will indicate to your colleagues that you are sitting at your desk currently. This will make it easy for them to find you. . Compared to desk hoteling, hot desking, or hot seating is more like going to a cafeteria. Employees do not need to book their desk in advance, instead they can claim a desk upon arrival if a seat is empty. To manage this type of system, it is important to use the right motion sensors so that occupancy always can be indicated on a map. This prevents employees from running around and searching for a desk. For this type of solution, we recommend using a desk presence sensor or a desk dongle. Desk presence sensor detects when someone is occupying the desk and turns it red on the map. A desk dongle on the other hand turns the desk red when someone connects their laptop to the workplace, this is a good solution if you have workstations with computer screens on them. . Hot desking is especially beneficial in open office zones. Hot desking can create a feeling of flexibility and mobility in the office, where employees from different departments could meet casually and discuss important topics. It is also good if you have a sales team that work in the field most days and need space at the office for brief periods of time. . Another good solution to visualize if a desk is booked or not is to use . A busy light is a colored light that indicates if a desk is reserved or not. If occupied or booked, the light turns red, showing the occupancy on the Flowmap, and in real life. Busy lights work well with both desk hoteling and hot seating and is a great way to integrate the desk booking system with the office. One of the best solutions for a modern office today is to combine both hot desking and desk hoteling. This gives employees the opportunity to choose between different options, and it also allows you as a company to create different areas of the office for different activities. Both of these solutions can also be easily combined with fixed seating as well. Flowscape’s system gives the opportunity to create different zones, where different rules for desk booking can apply depending on your specific needs. or . st|When creating a new smart office, a discussion about desk management is always on the table. Should we have fixed seating, bookable desks, hot seating, desk hoteling? And what does these terms even mean? Fixed seating is the classical way of conducting your office space. Each employee has their own desk. But with the current changes in the structure of the office work, this type of desk seating will no longer be the norm. So, what do we choose then? h1|Desk hoteling vs. Hot desking - what is the best solution for you? Desk hoteling – like booking a hotel room, but in the office. Hot desking – The ad-hoc solution - like grabbing a coffee at the cafeteria Combining desk hoteling and hot desking? h2| h4|Follow us on Cision pa|Dec 16, 2020 Hot desking is thought to originate from a common practice within military organizations, where submarine crews were assigned to shared beds depending on their shift. Instead of having one bed assigned per person, the submarine could reduce the number of sleeping racks and therefore maximize space. Because of the limited space in a submarine, this was a needed system to set in place. Even though offices today do not share the common problem with space limitations, Hot desking has developed to mean even more than just effective space utilization. Hot desking, or ad-hoc seating, is today considered to be a driving force in innovation, cooperation, flexibility, and team building. When we are no longer tied to a single workstation, we are also more likely to meet people we normally do not encounter, and more likely to start collaborations between departments. Hot desking is at its core a system where employees take desks upon arrival at the office instead of booking (as in ) in advance or having an assigned seat. If you have ever visited a co-working space, this is probably what you have encountered. Hot Desking is often used to improve the utilization of office space when more and more of the employees work from home, or in specific areas of the office where employees meet. Hot desking is also a way for companies to promote cross-department collaboration. In the traditional model with fixed seating, departments often stay for themselves, minimizing the chances of collaborations and discussions. Think about the great advantages if the sales team regularly found themselves working alongside the developers, or if the marketing department could get strategic insights from the business department by sitting next to them? Even though Hot desking is a good tool to promote office flexibility, it is also a good tool to maximize your facility usage. Especially after the COVID-19 pandemic, many more are estimated to work partly from home. This in turn raises questions about how our office facilities should be organized. If employees work from home 50% of the time, fixed desks will only take up unnecessary space. Hot desking is a solution for this problem because different people can share the same space, given that they are not at the office at the same time. In the end, this can save your company at least 30% of your facility costs. Hot desking can also be used to create other types of office spaces, community spaces for team building and activity can be implemented in the places where desks held the most space. This can in turn create an office environment where workshops, meetings and events are held instead of everyday work, increasing the satisfaction of your workforce. Even though Hot Desking has many benefits there is also some limitation to this kind of Desk Management system. First of all, it can be difficult to find colleagues when needed if the seating is not clear, often resulting in time being allocated to searching the office. However, this can be avoided by adapting a colleague finder software system. In this way, the desk location of employees can be visible on a map, indicating where your colleagues are located. Flowscape provides a 3D map of your office called the Flowmap, which updates the colleague’s location in real time and tells you which desk they are seated at. . Another problem with Hot Desking is the lack of planning, if desks are not bookable, seating cannot be effectively planned. Let us say that you have an important project together with your team where you need to work closely together for a period of time. If there are no ways to book desks, there is a chance that desks can be taken upon arrival. Therefore, it is suggested that there also are bookable desks available, so called a Desk Hoteling solution. There is still no need for fixed seating. If it is possible to book some of the desks, team projects can be managed by booking a group of seats in advance. Flowscape’s solution provides companies with a booking option, where desks can be booked on spot or in advance using a mobile app or a web browser, . A combination of Hot Desking and Desk Hoteling is our recommended option to provide flexibility and effective collaboration. Even though the problems stated above has been shown to be effectively managed, there are some things worth thinking about before deciding if Hot Desking is right for you. Would your employees be positive to this type of change or do they prefer a more fixed solution? It is important to have a discussion with your teams in order to understand their needs and wants when it comes to their office space. Ask yourself what the long-term goal with implementing Hot Desking should be. Is it to create a more collaboration-based facility or to save facility costs? Make a clear plan that can resonate with your work force. Because the Hot desking solution means taking the desk available, you need to consider the equipment needed for your employee’s everyday work. Do your desks need computer screens? Laptop plug-ins? Do you need lockers for personal items? Implementing Desk Hoteling often require a substantial re-organization of your office, if you want more help regarding how to effectively organize your office, feel free to . When implementing Hot Desking, you will also need to install desk sensors in order to indicate to your employees which desks are occupied, and which are free. Flowscape provides sensor options for your installation, . In this way, you can make sure that your Hot Desking solution is easy and manageable. It is possible that certain zone restrictions are needed so that some areas of your office can only be used by certain departments. In this case it is important to discuss how you want these zone restrictions to look like. It is possible to restrict access in a number of ways, either by using Flowscape’s in-built solutions or by integrating the Flowmap with your existing IT systems, like access control spots. to get more information on how to use zone restrictions. Hot Desking is overall a great solution for your office and can be implemented in many ways, for all your desks or only some of your desks. With a strategic plan and with expertise guidance, Hot Desking can provide both employee satisfaction and reduce your facility costs. If you are interested and want more guidance in how Hot Desking can be implemented to fulfill your company’s specific needs, . st|Ad-hoc desk booking, free seating, open office, we have many names for the things we love. You have probably encountered these terms before. After all, free seating, where employees select an available desk upon arrival, has become a new norm in offices around the world. But what does Hot Desking really mean, and how can it be used in your office? In this blog post, we will go over the basics. h1|A beginner guide to Hot Desking What is Hot Desking? Problems with Hot Desking Implementing Hot Desking – what you should think about In summary – is Hot Desking for you? h2| h4|Follow us on Cision pa|Oct 8, 2020 It is important to discuss raised issues regarding Hot Desking in order to find effective solutions, but also to highlight how technical developments and modern software solutions already has solved many of these concerns. It is also important to discuss office culture in general, and how our changing view of office work alternates the way we approach desk management in general, and therefore how desk seating is done. In this blog, we will discuss three of the most prominent concerns with hot desking, and how you can solve them. One issue that is frequently raised regards the overall cooperation in the office. How do you make sure new employees receive the help they need if everyone is spread out? Is it even possible to have quick and small meetings? Teams need to be together so how does hot desking help the company? Let us start with the question of new employees. How do you guarantee that new employees get seats next to the boss or the colleagues within the team? This can become a vast issue if hot desking is implemented without any form of software system, or without also having desk hoteling as an option. No one should have an office with only hot desks, it is important that employees can book desks for the reason stated above. One easy way to manage this is to give managers the freedom to book desks in advance for their team, so they can work together the days when it is needed. The new employees can then be sure to have a good introduction together with their team. With a software system, like the in place, it is possible to plan the desks booking, keeping everything flexible and at the same time ensure stability for newcomers. Secondly, the critique that quick meetings cannot occur with hot desking, meaning small two-minute talks here and there, assumes that we will work in the same way as we did 10 years ago, without the technology present today. The pandemic has showed us that teamwork and efficiency is managed completely different today. Instead of rejecting hot desking because of teamwork efficiency, the priority for offices is to focus on streamlining online communication and using common areas and desk hoteling for collaboration. The most probable future scenario for office work is that most people will work at least 40-50% from home, meaning that most 2-minute-talks will be managed by different chat systems, quick calls, or emails already. What the office will be catered to is either for people who want to have a break from sitting at home, or people who travel to the office for specific team building exercises, workshops, or meetings. In this case, hot desking will not interrupt the everyday workflow of employees but enhance it. Because hot desking is more space efficient, more space can be allocated for these new types of happenings, creating an even more pleasant job experience. Another issue concern guarantees for employees; . According to this type of reasoning, the act of allocating permanent desks to employees is a way to show them that they are important to the company, a form of environmental signaling that your place is secure and solid. This is a good point and a point worth making. It is important that employees always feel valued by their company and creating that feeling is an important task for anyone who specializes in smart office solutions. But there are many ways in which a company can show their gratitude, and many ways in which employees can feel appreciated and valued. For example, offices with hot desking solutions in place can make sure that the common areas encourage cooperation, social interactions, inspiration etc. When you are able to replace fixed desks with desk hoteling and hot desking, space can be utilized for common areas and activity areas, something that would not be possible with fixed seating solutions. . Why not have a TV to watch the next soccer game after work? Why not open another cafeteria in the area that was comprised by fixed seats before? Or why not a new Ping Pong table? In other words, ask yourself what your employees prioritize and what they want from their working experience. If most of you work from home, maybe the employees’ value social areas and meeting hubs more than fixed desks? Making employees feel like they matter is not about a single solution, it is about understanding your company culture, and giving valuable experiences to your employees. Another issue raised regards colleague finding in the office, and that hot seating makes it more difficult to find people. But this premise is also based on the assumption that hot desking is implemented without a software system. It also assumes that it is easy to find colleagues with fixed seating, which is a prominent problem in offices with fixed seating today, especially offices with thousands of employees. People generally move around, in and out of meetings, back and forth from the coffee machine. Flowscape’s app system has a function called , which enables employees to find their colleagues wherever they are, directly on the map with a guiding system. This means, that even if you have hot desking, finding colleagues in the Flowmap is still easier than before. Using Flowscape’s desk dongle, the employees name becomes visible on the desk when their computer is plugged in, making them easy to find, . In other words, the difficulty with finding colleagues has nothing to do with using hot desking or not, instead it depends more on which type of Desk booking software you implement. In summary, one thing to keep in mind when deciding on implementing a hot desking solution at your office is making sure that the decisions you make follow the overall culture of your office. It is also important to not choose one type of desking solution over the other. Every office should have the opportunity to select between bookable desks and ad-hoc desks. Flowscape enables you to use both these in combination with fixed seats if necessary, to create the best office experience for your employees. You can or . st|Even though the future of hot desking looks promising, some critics have approached the question of hot Desking with hesitation and with a word of warning. In this blog post, we will go through some of the problems with Hot Desking, and how you can solve them. h1|Three problems with hot desking, and how to solve them. Hot Desking and cooperation Hot Desking and employee security Hot Desking and never finding Susan, or Steve, or... Is Hot Desking for you? h2| h4|Follow us on Cision pa|Jul 27, 2020 , the marketing director of Dell Technologies gave his comments on the planned changes for the Dell-office in Sweden. The facility is planned to mainly be used as a meeting hub from employees, rather than a designated work area. Lena Lid Falkman, researcher at Karlstad University and Handelshögskolan in Stockholm says that the trend of working from home will only grow stronger. The technology needed is already present, and the Covid-19 pandemic has proven that flexible working is both possible and manageable. It seems like more employees are ruling in favor of remote work, support that is only increasing. But there are also other benefits with distance working. It opens up opportunities to requit outside the direct geographical area and reduces the overall costs for office space. It is already evident that the office space needed per person will decrease, saving both energy consumption and costs. Implementing remote work permanently also appears easy and straight forward; buy a zoom license, implement a good chat system, and use effective planning tools and you are good to go. But we all know that the reality is rarely that simple. As much as we need good communication tools, we also need good office management tools to make this transition possible. This is where the future of smart office solutions comes into play. Essentially, if office 365 helps you organize emails, view schedules, and create to do-lists, smart office solutions help you manage your physical office resources. What do you think about when you hear the word office? Probably your work desk, the meeting rooms, the cafeteria, collaboration spaces, the reception where visitors check in. Maybe the garage where you park your car or the printing room. A smart office solution is an integrated software system where you can manage all of these utilities. Smart office solutions usually include: Smart office solutions also include more advanced solutions like access control, visitor management, integration to existing it systems, solutions for multi-tenant buildings, etc. However, all of this can seem counterintuitive when we are discussing remote work, why would office management become more important? The simple answer is that office space is still needed, and , offices will not disappear, only change. , and why flexible working is the future. However, changing an office into a flexible working place has its challenges and require solutions that can manage employee density, room booking and desk reservations. Let us go over some of the main reasons why a smart office solution can be highly beneficial. If we decrease office space, we automatically encounter the risk of making the office to dense. After all, our workforce will (hopefully) not change in size. Without planning, to many people can be at the office at once, worsening the employee experience. Many companies solve this by using fixed schedules. But this is not flexible working. The only way to manage office density without regulating the whereabouts of your employees is through a booking system. How do we decide what to reduce and what to keep? Implementing flexible working goes hand-in-hand with implementing a new office layout. Many companies cut office space based on subjective observations. However, when basing these decisions on biased perceptions, we may not design our office after the needs of the employees. With a smart office solution, it is possible to see how areas are utilized using sensor technology and design your new office space accordingly. If you reduce your office space, there will probably not be enough seats for all employees if they all decided to come in at once. This puts more pressure on desk management. Even if your company decides to remove fixed seating, your employees will still need some form of guarantee that they will have a workspace upon arrival. This will be difficult to establish without a desk booking solution. The same is true for meeting rooms, if a team arrives at the office for a specific task, they want to be sure that there is a room available for them. Desk booking also enables increased flexibility, because the employee can choose where they want to be seated, instead of having a permanent seat assigned to them. The demand for office solutions is higher than ever - and one size does not fit all. Finding the right one is tricky, especially if you are at the beginning of your smart office journey. What you need will depend on your specific office arrangement, but there are some things that are worth keeping in mind when looking for a solution. Employees need to use the system for it to be worth the effort, and no one wants to spend valuable time understanding a complicated system. A friendly end-user interface should be both easy and intuitive. Make sure to evaluate the map provided by the smart office solution, is it easy to understand? Is it easier to find office utilities? Other things to consider is the quality of the booking experience, and what functions are provided. For everything to run smoothly, you need a system that can manage wayfinding, colleague finding and booking from one place. It becomes unnecessarily complicated if you need to have different systems for all of these functions. Because we are connected through different types of devices; laptops, smartphone’s and tablets, the system needs to work on all of these. This makes it possible for the employees to always reach the booking system. To make installation easy, its beneficial to look for smart office solutions that can deliver all hardware needed together with the provided software system. This generally includes panels for meeting rooms, kiosk screens, sensors, occupancy lights, etc. There are a lot of things to think about, and some guidance goes a long way. A problem with only buying cloud solutions is that it will become difficult to manage all hardware and software together, make sure you use a solution that includes everything you need. Your needs can change over time, make sure to buy a system that is easily scalable, both downwards and upwards. Adding new functions over time can be necessary, and the system also needs to be adapted to your specific needs. It is important that the system allows for both bookable and non-bookable desks. So-called hot desking and desk hoteling, . Do not buy a system that only allows for one or the other, because you might want to change the booking status after evaluating the needs of your employees. Make sure that there is a possibility to report errors with meeting rooms, desks, or other utilities. This makes it easy to always keep your office up-to-date and manage your office equipment smoothly. In this blog post, we have covered the new uprising trends of office work and how that will affect our facility usage. With that in mind, we have discussed how smart office solutions will play a significant role in this development and why it can be an effective tool to manage your office space. Furthermore, we have identified what type of functions that you can look for when adapting a smart office solution in your office. In summary, we can conclude that the change from a traditional office set up to a flexible one can be managed smoothly if the right tools are used. Are you interested to know more about Smart Office solutions? . li|- book meeting rooms directly or in advance and view the bookings made for each meeting room. – Find colleagues in your office and view their contact information for easy communication. – See which desks are available at the office and book one for the day. Or take a desk ad-hoc and have it marked as occupied. – A map with a navigation system that can guide you to the specific utility that you need. st|new insights on the future of office work now that Swedish companies are slowly starting to plan for a return to the office. In this process, new ideas about office management are starting to emerge. It is evident that the general work culture is shifting, creating new challenges for facility and property managers. In this blog post, we will go over the new trends, why smart-office solutions are an integrate part of successfully implementing new remote-work-policies, and what functions you should look for when establishing a new smart office solution. Room booking Colleague finding Desk booking Wayfinding h1|Future predictions for office management – Insights from Sweden What is a Smart Office Solution? Why do you need a Smart Office Solution? Smart Office 2.0 Thinking about the Future h2|Smart Office Functions you should look for h3|Office Density Office Design Guarantees for Employees Friendly End-User Interface Fully Integrated For all Devices Delivered Hardware Scalable Variety in Desk Booking Options Error Reporting h4|Follow us on Cision pa|Mar 4, 2021 Ad-hoc seating refers to a form of where desks are taken upon arrival at the office. In this desk seating model, employees do not have a fixed workstation, nor do they book desks in advance. Ad-hoc seating is instead a form of “first come, first served” type of method. Ad-hoc seating works well in open workspaces where employees flow in and out but is less beneficial if there are more employees than desks. Only using ad-hoc seating can in these cases result in employees coming to the office without getting a desk. Bookable desks refer to desks that can be booked, meaning that an employee can claim a desk as theirs for a period of time. This can be any time span, from an hour to several days. During this time, no one else can claim the desk. Bookable desks can be taken (upon arrival and directly if a desk is free) or in advance (see ). Within desk management, bookable desks can hence be part of both an layout and a solution. Desk Analytics refers to statistics produced regarding desk usage. One example is data that comes from presence sensors that measure seating time and duration. can also be produced from desk bookings and allows measurement of number of bookings, duration, and usage rates. In summary, desk analytics is all the statistics that can be created around the usage of the desks at an office and is often included in a Desk Management solution. Desk booking refers to the process in which desks are booked/reserved in an office. Desk booking can be implemented either as a more ad-hoc desk check-in system, where desks are booked when someone is seated, or by adapting a system where desks can be booked for days in advance. Desk booking can also be managed by using advanced permission and booking rules that governs who can book certain resources. . Compared to the term , Desk Booking Solution refers to the complete system that is used to manage bookings of desks in your office, often a software system in combination with plug-ins or sensors. Desk bookings can either be conducted by a mobile app, PC, desk check-in hardware, outlook-plugins etc. Refers to desks that are automatically booked when someone is seated at a desk, or to a check-in system where made bookings need to be confirmed by the booker before the booking starts. This allows the system to release desks that are booked if no one took the seat during the booking time. This can be managed by a , that books the desk when a computer is plugged in, or by a desk presence sensor, that turns the desk red on the map. . Desk Hoteling refers to desks in an office space that are shared between employees. Desks are not assigned to a specific user but can be booked in advance via a booking system. Just like booking a hotel room, you book a desk at your office to use it. . Desk Management solution refers to the complete system of software, sensors and plugins that manages all in your office. , and are managed by the software and the sensors provided by the desk management system. Desk reservation refers to the same desk type as . Desks need to be booked in advance or upon arrival to enable usage. Desk sharing is an umbrella term for all that are not , where employees in one form or another share the desks in the office. If desk sharing is implemented, the employees in the office does not “own” their desks. This often means that there are fewer desks than employees. for desks are therefore often used to make sure that there are not too many employees in the office at the same time – and that everyone can acquire a seat if needed. Desk Types is a descriptor of a desk can be used and/or booked. There are multiple desk types. For example, a desk can be fixed (“owned” by an employee), bookable or “first come, first served.” Another word for desk usage. Refers to the analysis of how often the desks used compared to the time in which the desks be used. This is usually measured through sensor technology and booking statistics. Measuring desk utilization can be helpful, especially if companies wish to reduce office space or enhance placement and equipment for the desks at the office. . The traditional Desk Management model where all employees are assigned a permanent seat that they “own”. In this model, desks are not booked, and desks cannot be grabbed ad-hoc or in advance. can however be used to view a colleague’s seating and enable wayfinding through the office. Flexible seating refers to where people are not assigned fixed seats but can take a free seat in the office. Employees do not “own” desks, but sit where there is room, availability and so on. , , , and are all that fall under this umbrella term. Hot Desking is at its core a system where employees take desks upon arrival at the office instead of booking in advance (as in ) or having an assigned seat (As in ). and is similar regarding the “first come, first served” type of method. Hot Desks are however never bookable, whereas can be booked upon arrival or when seated. st|Navigating the world of office desk management can be difficult. In this blog post, we will go through the most commonly used terminology within Desk Management, so you can start your desk management journey without unnecessary hurdles. Ad-hoc seating flexible seating . Bookable desks Ad-hoc Desk Hoteling Ad-hoc seating Desk Hoteling Desk Analytics Desk analytics . Desk Booking Desk Booking Solution Desk Booking Desk Check-in Desk Hoteling Desk Management Desk Types Fixed seats bookable desks hot desks Desk Reservation Desk Hoteling Desk sharing Desk Types Fixed Seating Desk booking solutions Desk Types . Desk utilization Fixed Seating Desk management solutions . Flexible seating Desk Types Hot desking Desk Hoteling ad-hoc seating Desk booking Desk Types Hot Desking Desk Hoteling Fixed Seating Hot desking Ad-hoc seating Ad-hoc seats . h1|Desk Management Terminology and Definitions h2| h4|Follow us on Cision pa|Feb 4, 2021 Firstly, the Flowscape software system, the is always necessary when creating a desk booking system. The Flowmap is an interactive map of your office, showing all the available desks, meeting rooms, colleagues, and utilities. If you are mainly interested in having fixed seating in your office, the Flowmap can be made to only display desks without making them bookable. However, sensors can be used in this case to indicate to other employees that a colleague is present at their desk. Even when you have fixed seating, desk presence sensors can greatly enhance the overall efficiency in your office. The Flowmap can also be used to book meeting rooms, see availability status on ad-hoc rooms or to find colleagues. But if you want to have a or a solution, sensor technology and busy lights are needed to create a seamless experience in your office. Desk hoteling refers to desks that are bookable, either ad-hoc or in advance. The Flowscape desk management system allows employees to book desks in advance, or even a desk for several days if needed. This can of course be customized depending on what your specific needs are. Desk hoteling can be managed via the app or webapp where desks can be reserved by only clicking a button. Even though all bookings can be managed by the desk management software, sensors can greatly enhance the overall utility of the desk booking system. The enables the collection of data on how your desks are being utilized, while also improving workplace satisfaction. The sensor senses when someone is seated and turns the desk red on the map. But how is that beneficial if employees book desks? The desk presence sensor can give you valuable information about how your desks are utilized. If you only use statistics over the booked desks in your office, the numbers will be misleading. A booked desk where the booker goes in and out of meetings, or leaves to take a sales meeting in another building, is not utilizing their desk. With a desk presence sensor, it is possible to see how much a desk is actually used. If booked desks are used only 40% of the booked time, it can be worth considering turning them into hot desking seats, maximizing the utility of your office. Having a desk presence sensor can also communicate when the employee is present at the desk, therefore making it easy for other colleagues to know if it is worth to go over if something is needed. The desk presence sensor can therefore make collaboration within the office more manageable. When adapting a hot desking solution in your office, sensors are needed to give information about the occupancy of the desks. Use a desk presence sensor to indicate if someone is seated. The sensor will then turn the desk red on the map so everyone knows that it is occupied. You can also use a . The desk dongle is an ingenious solution that automatically books the desk when a laptop is connected at the workplace. The system will also know who has taken the desk and their name will be indicated on the Flowmap. This is a perfect solution if you have workstations with screens and keyboards. This also makes it easy for employees to find their colleagues even if hot desking is available. Both the desk dongle and the desk presence sensor are necessary for hot desking to work smoothly in your office. If you have a desk hoteling solution, they are both highly recommended. . st|When establishing a new desk booking system in your office, it is important to consider what type of hardware options to choose to create an effective and inspiring work environment. Flowscape provides a wide variety of hardware options that can be individualized after your specific needs. In this blog, we will go through the different desk management solutions and what type of hardware is necessary to set up your new desk management system. h1|Desk Dongle or Desk Presence Sensor - What you should choose and why The Flowmap Solutions for Desk Hoteling Solutions for Hot Desking h2| h4|Follow us on Cision pa|Feb 22, 2021 If you manage a big facility, you are probably already familiar with the challenges of colleague finding. Looking for teammates across rooms, floors and even buildings waste valuable time for employees in their already busy workday. With the rising trends of working from home and flexible seating, we are now faced with three main issues. We do not know when colleagues are at the office, we do not know where they are, and we do not want to spend time figuring that out. This is a problem that both large and small companies will face - but an issue that can be effectively solved by adapting a Smart office solution with colleague finding. In simple terms, colleague finding is a system made to locate colleagues’ positions in the office and comes in many forms. Below, we will introduce the system that you need and the solutions you can choose. To understand how you can adapt a functioning colleague finding system in your office, think about how you guide yourself in a new city. What type of equipment do you need? The first thing that comes to mind is of course a map. Therefore, the first thing you need to integrate is a map of your office. A smart office map is interactive and shows all desks, meeting rooms and other office utilities. With a smart office map, we now have a good idea of the space we are navigating in. This introduces us to our first tool to find colleagues, that can be adapted fast without adding other functions. Desk check-in refers to a positioning system that uses laptop connection to indicate desk seating. This is often managed by using a . The desk dongle is an ingenious solution that automatically books the desk when a laptop is connected at the workplace. The system will then indicate who has taken the desk and their name will appear on the interactive map – making them easy to find. Desk check-in is a solution that is easily managed and installed which is one of its great benefits. You do not need to integrate a desk booking solution or any other systems to make your colleagues visible to you. Together with the interactive map of your office, Desk check-in enables you to search for the colleague you are looking for and then have the desk they are plugged into marked. The map can be accessed via a computer, smartphone, or a kiosk screen. Integrating a smart office map and desk check-in is a good start to start colleague finding. But there are also some relevant functions that you will miss out on if you only use desk check-in. The first is that you only see employees when they have their computer plugged in, if you do not have any equipment on your desks, this will not be possible, there is also no way to see your colleague’s future plans and where they will be a day or a week from now. This can create difficulties if employees want to plan collaboration. To manage this problem, you can use the second colleague finding tool, a desk booking system. Just like the meeting rooms in your office, desks can be managed via a booking system that allows your employees to book a desk upon arrival or in advance. If a colleague has booked a desk, you can see where the colleague is seated and find them. You can also search for a colleague by using the interactive map and see their future bookings. Desk booking is the best option to see future desk booking for effective planning regarding colleague finding, desk check-in only allows you to see current desk seating, not what will happen tomorrow. You can also see which desk the colleague has booked even if they are away with their computer. This enables you to still plan where you should be seated for effective collaboration. The downsides with desk booking are that booking does not occur automatically as with desk check-in and has to be done manually. It is also possible that you want to combine both bookable and non-bookable desks at your office. In this case, you can use both a desk check-in and a desk booking system to still show colleagues positions. Unlike desk check-in, desk booking only shows if the desk is booked, not if they are actually seated, which is the case with desk check-in. To make sure that you actually know your colleagues’ position, and their current and future bookings regardless of desk system, you can use the third option. But firstly, we need to cover another function than can be important when adapting a colleague finder system at your office. We have now presented the most basic colleague finding solutions. But as you have probably already noticed, a map is not the only tool we want when navigating a new city. You most likely want to be able to select where you are going, and have the map show you the fastest route. Therefore, a wayfinding system is also important to enable effective guiding through your office space. A wayfinding system to find colleagues can be adapted in two ways. Firstly, , where employees can select colleagues’ desks and have the map show them the fastest route. This is similar to finding locations in a city, the desks do not move, which makes their position easy to find. The problem with only using a Kiosk screen however is that, compared to using a GPS in a city, the map does not move with you, making it difficult to navigate in large areas. It is possible to use wayfinding through a smartphone which enables wayfinding that follows your position. But we also face another problem. The metaphor with a city has worked thus far. But what we are really discussing in this blog post is how to find colleagues. The big difference between the city and your office is that your colleagues are constantly moving! Sometimes they are at the office, sometimes not. Sometimes they are seated on floor 1, sometimes on floor 3. The system needed for your office therefore needs to be more advanced than your normal google map. To enable this, you need an indoor positioning system. is a Bluetooth-based positioning system that updates employees’ position on a map, in real time with an accuracy of ± 1-2 meter. Think of it as an GPS for the office environment. This delivers turn-by-turn wayfinding guidance as well as colleague finder capability. With this in place, you can see colleagues move on the map – which enables you to find them even if they are on the go. It also enables you to find utilities from wherever you are with accurate measure. This can be a good solution if you have hot desking in your office without equipment available on the desks, because you will still see your colleagues represented as dots on a map. It is also a good tool to combine with desk booking, because you can see if your colleague is actually seated at their desk or not. Indoor positioning can however be a sensitive matter for your employees. To be visible all the time on a map can be a question that HR has to deal with. Make sure that your employees have the option to opt out if they want to. But one thing to remember is that even if indoor positioning can seem intimidating at first, it will actually greatly enhance their own experience. For themselves, this can help them guide their way through the office without problems. Just like a GPS, it can only give you the way if it knows where you are. If the employees can opt out, it will not be intrusive. Another thing to remember is that an indoor positioning system will most likely not be as effective without desk check-in or desk booking for this reason. If employees make themselves invisible there will suddenly not be any way to find them. Therefore, indoor positioning, desk check-in and desk booking should be seen as complements to each other. Our suggestion is that you integrate an indoor positioning system at your office and use that in combination with a desk booking system for your bookable desks and then use desk check-in for your hot desks. This makes it possible for your employees to: This can be adapted in many other ways, more ways than we can cover in this blog post. Ify ou are interested in a colleague finding system, to get guidance on what system will fit you the best. li|Gives every employee their own office GPS system directly in their smartphone. You can find colleagues wherever they are (Given they have visibility mode on). Employees can decide if they want to be visible all the time, only when they are themselves using wayfinding or never. If implemented without , colleague finding will not be possible if employees have wayfinding turned off. Indoor positioning usually has to be discussed with HR and employees, ask them if this is a system they want to adapt! . If you have indoor positioning, employees can wayfind to the desk by using their smartphone. If you do not have an indoor positioning system, employees can still wayfind to the desk by using a or just see the location on the map. If employees do not book desks, others will not find them if desk check-in is not implemented. Without an indoor positioning system, employees will not be able to see if their colleague are seated at the desk or not. Will not work if you are using at your office. Employees desk will be indicated when they plug in their computer. Can be easily implemented without additional systems. Combined with indoor positioning, you can always see where your colleague is located. Wayfinding can be managed through a as well. Only works if there is equipment present on the desk that a computer can be plugged in to, otherwise you need indoor positioning. You can only see desk presence in real time and not in advance. Use effective wayfinding without finding a Kiosk Screen. See current and future desk bookings for their colleagues and always find their way to that Desk. See if their colleague is seated at a hot desk via desk check-in and wayfind to the colleague when booking is not possible. st|Difficulties with finding colleagues is the number one obstacle to a frictionless work environment, especially when adapting your office to flexible working. Luckily, there are effective tools present on the market today that can help your employees find their teammates in the office. In this blog post, we will describe the main solutions, the benefits, the downsides and what you should implement to create a smooth colleague finding experience. Colleague finding in modern offices Using Smart Office solutions to find your colleagues Desk check-in Desk booking Wayfinding Indoor Positioning In Summary Indoor positioning Desk booking Desk check-in h1|A guide to Colleague Finding – Desk Check-in, Desk Booking and Indoor Positioning Our Suggestion h2| h4|Follow us on Cision pa|Feb 25, 2021 Like any type of analytics, office space analytics revolves around data and measurement and refers specifically to measurement of the usage of your various office resources. Office usage can be measured for areas in your office, like specific floors, zones, and even entire buildings. But also, more specific resources like desks, meeting rooms and parking spaces. The reason for measuring is often to gain insights on what resources are used, and how much they are used. Many organizations tend to use manual analysis of their office utilization for specific periods to monitor the number of employees working in the office each day. But there are some limitations to this approach. You only cover a brief period without taking seasonal trends into consideration, and it is challenging to observe the difference before and after any office changes. Therefore, the collected data will not be sufficiently reliable for the business to make strategic property decisions. Because of this, is now used to measure office usage more accurately. Sensors can be deployed easily, run independently and over long periods of time. Together with analytics software, it can give easily understood and insightful data. In summary, Office space Analytics is an umbrella term for all the measurements that can be made regarding your office resources and is most commonly conducted with sensor technology connected to analytics software. One of the key reasons to adapt an effective office space analytics tool comes down to one basic fact; “ ”. Very few companies have insights on how their offices are utilized which in effect makes it difficult to know which office resources that are used, and which are not. It is also difficult to enhance employee experience based on what resources they actually enjoy. Office Analytics can for example indicate to you if an additional collaboration space should be added based on the usage of the ones you have. You can also gain insights about desks or rooms to optimize equipment present – maybe desks with dual screens are fully booked while desks without are rarely booked? Then you might have a reason to add that equipment to other desks. But most importantly, after the Covid-19 pandemic, many companies are now moving towards a flexible working model, which creates a whole new set of issues. Low utilization is not only a waste of space, but also an immense economic loss to any business as the cost of a desk in a typical large city is about €25,000 per year. The Covid-19 pandemic has permanently revolutionized the way we work, with employers realizing that a decentralized mode of working is not only practical, but also more economical. In the future, office space will evolve into a space designed to facilitate collaboration and teamwork, while other aspects of work will be conducted from home or from a shared office space. Office design and office space requirements need to change to reflect this shift from centralized to decentralized working, which represents a real opportunity for substantial cost savings. Only by collecting utilization data for every desk, room, and zone, can a business fully understand how their office space and resources are being used. For example, if you have 10 meeting rooms, it is likely that they are not fully utilized, maybe some of them are only used 30% of the workday. In these cases, some of the meeting rooms can be changed to something else, like a collaboration space or a quiet work area, or maybe it could be rented out to another company in the building. The statistics provided by sensors and statistics software lets you know how office resources are used. With that information, you can adapt your office and enhance it after resource popularity instead of presuming. It is possible to reduce floors, and even complete buildings by using office analytics. This will be especially important when more and more people work from home. Office space analytics helps you more effectively control office density to make sure that spread of disease is minimized. You can also enable advanced contact tracing to alert employees that were seated close to an outbreak zone. Cleaning staff can also be alerted to clean popular areas more often. If you have already adapted a booking system for your rooms and desks, office analytics can help you greatly enhance your booking solution. You will be able to measure how often your booked desks are actually used, and from that, create new and effective guidelines. You can also gain insights about your room bookings and how many truly use the room after a booking is made. You can even see which booked rooms or desks that are the most popular, investigate which qualities that are appreciated and adapt those qualities to other desks and rooms. Read more about and . People tend to think and act the same, and what we want to avoid when adapting flexible working is that everyone comes into the office at the same time, especially if we have already reduced office space. With office analytics, you don’t need to directly control when your employees come to the office, you can simply measure it continuously and create guidelines after what you observe. In this way, you can give employees more freedom and at the same time, keep your office spacious and avoid crowding. One example is that if you see that many people like to work in the office during Wednesdays, you can change your desks to only bookable, and through that minimize crowding. We all want employees to be satisfied with the office layout, and we want them to use all spaces! With advanced analytics, you will be able to see which areas that are the most popular, maybe the desks at the quiet area are always used while 2 meeting rooms are almost never used? Then you can create more quiet areas instead without having to worry about employees being dissatisfied. Flowscape’s solution uses wireless battery-operated sensors to collect accurate, granular real-time data about the precise utilization of every single resource throughout the day. You can observe changes, trends, and utilization to create a thorough understanding of your office environment. Sensors have proven to be the most economic option to monitor utilization, with the annual cost likely to be less than a month of manual measurement. It is also simple to deploy Flowscape’s analytics solution. Register the desks and rooms in Flowscape’s admin portal and then connect the resource with a sensor by scanning the sensor’s QR code. Simply affix the sensors with adhesive tape, screws, or with the supplied ceiling mount. The sensors are battery-operated so there is no need for additional wiring. for guidance about how office space analytics can be implemented in your office! st|Workplace analytics, or office space analytics, is an umbrella term for measurement of office space usage. Developments in technology has made it easier than ever to measure whatever comes to mind, so it is no understatement to say that statistics is the new black. Today, workplace analytics is applied to optimize office space after resource usage, bookings, and popularity – all to enhance employee satisfaction. However, it is one thing to gather general data, and quite another to collect data for a strategic purpose and understanding the benefits. In this blog post, we will go over the advantages of workplace analytics, and how it can greatly enhance your facility and office. Gain Insights on which office recourses you should reduce, and which you should keep. h1|The Benefits of Workplace Analytics What is Office Space Analytics? Why do we measure Office Space usage? The key benefits of Office Space Analytics Looking for a Workplace Analytics solution? h2| h3|Reduce you facility costs. Enable Covid-19 safety measures with guidelines for peak occupancy and advanced contact tracing. Review and improve your booking systems for Rooms and Desks. Fully understand how your office is used and when. Increase popular spaces while only decreasing unused spaces. h4|Follow us on Cision pa|Mar 2, 2021 Buildings make up a considerable proportion of the economic cost for a corporation - and finding ways to utilize company property more effectively is a key step in creating a more sustainable one. According to the UN Global Status Report (2017), less than 50% of office space is being used during work hours – and only best-in-class reach 80%. The Covid pandemic has permanently revolutionized the way we work, with employers realizing that a decentralized mode of working is not only practical, but it is also more economical and environmentally friendly. As businesses start to plan their post-Covid office strategies, it is expected that average utilization will settle at between 30% - 40%, which will not be commercially sustainable and will lead to a drastic reduction in office capacity requirements. Low utilization is not only a waste of space, but also an immense economic loss to any business. In a typical large city, the cost of a desk can reach sums around €25,000 per year which is a substantial cost. Therefore, it is likely that the office space will evolve into a space designed to facilitate collaboration and teamwork while other aspects of work could be conducted from home or a shared office space. If this is something you are currently adapting for your office, there are some solutions you should take into consideration. Reducing your office space can seem straightforward if assumed that employees will work completely from home. , we touched on the current trend where large corporations are now starting to pull the plug on their rental contracts and moving completely to remote working. But there are some issues with this 100-0 method. There will still be a need for office space to enable effective collaboration, and many people do not have the ability to work efficiently from home due to different types of distractions. Office space can therefore never be completely replaced, only reduced. Smart office solutions are therefore needed to avoid issues like crowding, dissatisfactory office layout and to enable employees to plan their travels. Reducing office space without reflecting upon the flow of people in your office and the needs of employees can quickly turn into insufficiencies instead of improvements. Fortunately, there are solutions that enable us to reduce office space, while increasing employee satisfaction simultaneously. Adapting booking solution for your rooms and desks together with effective workplace analytics, office space reduction can be easily managed. Room booking is a system that enables you to book meeting rooms in advance or ad-hoc. This is often managed by a plug-in to your email system, a smartphone app or via a web browser. By enabling effective room booking, you can make sure that your employees only come to the office when they have a booked meeting room. Room booking also have other advantages than just reducing office space. It can also guide you to select the optimum room using filter functions and scoring systems, which prioritizes them from the best to the least suited. Desk booking is one of the most important things to adapt if you want to reduce office space. On one hand, a fixed seating model will not be sustainable if flexible working is adapted – unused desks will only take up unnecessary space. Conversely, an activity-based workplace environment combined with high occupancy can lead to employees arriving at the office in full occupancy. Desk booking allows employees to book a desk both in advance and upon arrival. Desks available for booking can be indicated on a map or via a booking system, which allows for effective planning from employees. It is also possible to change some fixed desks to drop-in desk instead, where employees do take an available desk without booking. To enable effective planning with this type of solution, you need sensors and a software system that can indicate occupancy. If you have decided that a desk booking solution is something you want to implement to reduce your office space, . Workplace Analytics tools are essential if you want to reduce office space and save facility costs. Only by collecting utilization data for every desk, room, and zone, can a business fully understand how their office space and resources are being utilized. It is important to implement an analytics system before any office space is reduced – otherwise there is no concrete way to understand how the office space is actually used. Without that information, it is difficult to estimate the quantity of the reduction and prioritize. Analytics on desk and room utilization enables a deeper understanding of the most intrinsic parts of the overall office utilization. . With these systems in place, it is possible to reduce office space on a large scale without interfering with your employee’s day-to-day work. . st|An increasing number of employees are currently working remotely or adapting to flexible working - which in turn creates large cost deficits for businesses when their office space is not fully utilized. Changes in behavior requires changes in management and technology. In this blog post, we will go through what solutions are needed to reduce office space and save costs – without interfering with your business overall efficiency. Reducing office space after Covid-19 Read more about room booking here. Read more about Desk Management Here. . h1|The solutions you need to reduce Office Space Challenges with reducing office space Room Booking Desk Booking Workplace Analytics h2| h4|Follow us on Cision pa|Feb 15, 2021 However, research also indicates that office space has its benefits. Instead of pulling the plug completely, companies are starting to raise questions about how much space can be reduced, but also what to reduce. In 2021, accurate measurement and data on office utilization will be the tools you do not want to overlook, and here is why. Reducing office space can save companies money on rent and working from home can reduce time spent in traffic and costs surrounding transportation. One surprising fact is that most offices around the world only achieve 50% resource utilization, which is an inefficiency that needs to be managed. One example is one company in San Francisco. They are an international corporation with 1,000 seats in San Francisco and over 12,000 office desks world-wide. Even before Covid-19, the total office utilization reached about 50% in maximum capacity. This means that of 1,000 seats available in their San Francisco office, only 500 were used. One seat cost around 30,000 dollars a year in a central location, which adds up to a total cost of 300 Million dollars per year in total. With a 50% utilization, the seats become twice as expensive in an already costly area. Effective reduction can in this case save the company 150 million dollars a year for one office! Moreover, even if the trend of office space reduction follows the recent COVID-19-restrictions, it has also brought up the inevitable fact that offices were not properly utilized to begin with. In San Francisco, the trend of “Pulling the Plug” on lease contracts are evident. One example is Salesforce, an employer of over 9 000 people in the San Francisco Bay Area, which is now making flexible working reality. , they are estimating that 65% of employees will work from home, which effectively will allow for more than 50% reduction in office space. Dropbox is another example of a company pulling the plug. Recently they announced thar their office space will be up for subleasing after initiating . Pinterest, one of the largest websites in the world, canceled its office lease in the San Francisco area, and rumor has it that Uber is unloading 300 000 square feet of office space. Magnus Arildsson, Flowscape’s Business representative in US and Canada, has followed the recent office trends and believes that this is only the beginning of a larger shift in workplace management. As Magnus mentioned, it is likely there will still be a need for office space in the future. Much alike IBM, the Bank of New York actually announced that they would end their work-from-home policies in November 2018, long before the pandemic. Other companies, like Yahoo, Aetna and Best buy also made the same decision after having their employees work remotely for a period of time. Why? Its reported that this was mainly because of . One of the most important parts of the decision to return to a traditional office set-up is the connection to the workplace. Research shows that people who work remotely identity with the company to a lesser extent compared to people on-site. And online collaboration is also shown to be effective only if the team has worked together face-to-face before initiating online working. . Reducing office space is highly beneficial, but it has to be done in a way that allows for work and collaboration on-site. With all of these factors in mind. How do we create the perfect balance between optimal office utilization, flexible working, and on-site collaboration? Companies are now turning their gaze to sensor technology. By using accurate data on how your office is utilized, it is possible to make educated decisions on what parts of the building can be sold off, and how many seats that are actually needed. The risk with reducing office space without good statistics is that the reduction will actually result in office space deficits, minimized productivity and lost collaboration instead. Some organizations have used manual analysis of their office utilization for specific periods to monitor the number of employees working in the office each day, but there are limitations to this method. Only a brief period can be covered with manual measurement which does not account for seasonal trends. It is also challenging to observe the difference before and after any office changes. Therefore, the collected data will not be sufficiently reliable for the business to make strategic property decisions. . Sensors have proven to be the most economic option to monitor utilization, with the annual cost likely to be less than a month of manual measurement. It also produces accurate, granular real-time data about the precise utilization of every single resource throughout the day. You can observe changes and trends in office usage to create a thorough understanding of your office environment. Combining sensor technology with powerful analytics software is the future toolbox for office utilization and something facility and property managers can use to combine work-from-home orders in a cost-efficient way. Compared to manual analysis, data collected from sensors can be analyzed daily. Office utilization can be compared between time periods, floors, buildings, rooms and decide what space to reduce. How do we act on these new trends? Reducing office space can be an effective tool to cut costs and enhance workplace satisfaction. Working from home can also be a good solution to increase job satisfaction and flexibility. Even if many companies are terminating lease contracts and adapting permanent work-from-home strategies, we are not pulling the plug on office space just yet. An office is still needed for many reasons, and the question is not about have-have not, rather it's about how-much and where. In the heart of office utilization lies the employee experience, without relevant data and effective smart-office tools, space reduction can decrease productivity and collaboration. With them, employees can work more from home and at the same time, enjoy an office that promotes team experiences and workflow. Having office analytics tools up and running in 2021 will therefore be essential to enable effective workplace reduction when integrating flexible working into your employees lives. Feel free to , we can help you select a solution that fits your individual needs. st|Many companies are now officially releasing office space and switching to remote working. According to SFGATE , Uber, Pinterest, Yelp, Salesforce, Twitter, and Dropbox are just some examples of companies that are trying to minimize their office space and have employees work from home. Even though this is mainly a trend following the Covid-19 pandemic, research has pointed to the benefits of flexible working for decades, indicating that there is something longstanding, even futuristic with home offices and reduced HQ-space. h1|Pulling the Plug on your office space? – Trends from San Francisco The new trend in office reduction The Future Office Analytics Tools Use Sensors to optimize your office space Analytics and Reporting Pulling the plug? h2| h4|Follow us on Cision pa|Take care of the complete visitor experience - from the invitation to completion of the meeting The solution automatically detects if a participant works for another organization, and sends them a welcome e-mail and automatically pre-books them in the reception. Combined with our , the host can find the optimum meeting room based on our compatibility ranking. The welcome e-mail contains all the important information needed prior to a visit, including the address with Google wayfinding, the appropriate reception area for check-in, parking information, guest WIFI log-in, and a QR visitor ticket for contactless check-in. Either use the QR ticket for a contactless check-in or the self-registration screen in the reception area. A visitor badge is automatically printed and a notification is sent to the host. The whole check-in process is completed within seconds and for check-out, simply scan the badge to a barcode reader. Upon checked-in, the visitor is also automatically added to an evacuation list in case of an emergency, and once checked-out, the visitor is automatically removed. Add Flowscape’s as an additional safety capability, which facilitates instant communications with all present building users in the event of an emergency or incident. Please contact us for more information about Flowscape's solutions or to request a demo. st|Room Booking h1|Visitor Management Solution h2|Let’s grow together h3|Book a meeting Welcome e-mail Visitor check-in Evacuation list Key functionalities Goes well with the following solution h4|Automated welcome e-mail Automated pre-booking in reception Automated printed visitor badge Contactless check-in Evacuation list Issue parking permits QR visitor ticket to open doors, speed gates and gates Notification sent by SMS, e-mail, Teams or Slack Pree-booking from the company intranet and Excel files Follow us on Cision pa|Sep 21, 2020 Många anställda och företag har under pandemin upptäckt att det finns vissa fördelar med att arbeta hemifrån. Anställda beskriver att de blivit mer effektiva och sparar restid till och från arbetet. Men de flesta av oss kan nog också skriva under på att vi saknar den sociala dynamiken och energin som finns när man träffas på kontoret och i fysiska möten. Hur kommer då kontoren se ut efter pandemin? Den gängse uppfattningen är att företagen nu börjar ställa om mot att medarbetarna vill arbeta hemifrån fler dagar i veckan än tidigare. Detta kommer göra att kontoren kommer stå halvtomma. Redan innan pandemin fanns det internationella studier som visade på att arbetsplatser endast utnyttjades till 50%, under kontorstid. Efter pandemin kommer denna siffra bli ännu lägre. Det finns då en stor risk att kontoren kommer upplevas energilösa och tråkiga samt att personalen inte ser någon större anledning att åka dit. De allt tommare kontoren skapar också en stor besparings-möjlighet för företagen. I många företag står kontoret för den näst största kostnaden, efter personalkostnaden. Som exempel kan nämnas att en kontorsplats i en storstad, som London eller New York, kostar uppåt 250,000 SEK per år och i Stockholms centrala delar över 100,000 kronor per år. Om företagen skulle halvera sina kontorsytor skapar det en enorm besparing. Ett företag på 1000 personer i Stockholm skulle kunna minska sina kostnader med 50 millioner kronor och New York eller London med 250 millioner kronor. Detta samtidigt som man skapar ett attraktivare kontor med högre energi. Med endast hälften så många kontorsplatser som antalet anställda behöver man styra när personalen kommer in till kontoret. Team och kollegor behöver vara inne på kontoret samma dag samtidigt som man behöver sprida över veckans dagar när de olika teamen är inne på kontoret. Hur styr man då detta i ett företag med flera hundra anställda? Vi på Flowscape, ett svenskt Proptech bolag, har utvecklat en lösning för denna kontorsutveckling. Med endast hälften så många platser som anställda behövs effektiva IT-verktyg för att hjälpa medarbetarna att planera veckan. Med Flowscapes system kan företaget enkelt styra vilka team som skall komma in olika veckodagar och de har även möjlighet att styra var de skall sitta. Man kan också i verktyget överlåta planeringen fritt till de anställda att välja vilka dagar de skall träffas på kontoret. Smarta regler i verktyget säkerställer att alla har lika möjligheter att komma in till kontoret och att kontoret aldrig blir överfullt. Flowscape har redan idag system installerade i mer än 30 länder och tog i början på 2020 in 30 MSEK i tillväxtkapital för att ytterligare accelerera sin internationella tillväxt. Kontoret i USA öppnas under oktober och kontoret i London har förstärkts med en heltidssäljare och tekniskt kundansvarig. Flowscape är noterat på Spotlight Stock Market under namnet FLOWS. st|Genom Covid-19 pandemin har vi snabbt vant oss vid att arbeta hemifrån. Efter pandemin kommer kontoren stå halvtomma och tack vare innovativa tekniska lösningar kan hyresgästerna göra stora besparingar. Ett företag med 1000 personer i Stockholm eller andra internationella storstäder kan spara över 50 millioner kronor per år i kontorskostnader. h1|Pandemin och nya IT-lösningar förändrar fastighetsbranschen h2|Vill du läsa mer? h4|Follow us on Cision pa|Dec 4, 2020 The reason why Desk Booking is so beneficial is mainly for its flexibility, but also for its provided security. In contrast to Hot Desking, Desk Hoteling provides your employees with the options to book desks before their arrival at the office, guaranteeing them a spot without having to search for empty seats. e. The current pandemic has also made Desk Hoteling the most beneficial desk management system for several reasons. Firstly, Desk Booking makes it possible for you to control how many people that can be at the office at once. Because employees need to book desks to get a seat, density control of people in your office is easily manageable. Secondly, because employees book desks in their name, contact tracing can be done in an event of reported illness. With analytics tools like the , reports on desk utilization can be used to alert employees in a close proximity to the outbreak zone, so safety precautions can be made. Thirdly, if Desk Booking has already been implemented, employees will automatically avoid the desks that are not bookable, making desk blocking easy to adapt to. If you have not implemented a Desk Hoteling solution at your office, read to cover the basics. You can also read about our to start your desk management journey. When you have implemented a Desk Management solution, blocked desks can be used immediately. The Flowmap – which is the interactive map that displays all utilities at your office - will turn the desks you want to block grey on the map (See picture above). These desks will not be bookable. The reason why a software system is beneficial over manual blocking and booking comes down to employee adaptability. Manual systems are prone to administrative errors and often confuses employees more than it helps. The Flowscape system can be configured so that only employees who have booked a desk in advance are allowed to work in the office that day. This eliminates the risk of an employee arriving at the office to find that there is no available desk and then trying to sit at a blocked desk. The blocked desks can easily be turned bookable again when working closely becomes safe. Therefore, adapting a manageable booking software is also a long-term solution that you can gain from many years ahead. Flowscape’s desk management solution incorporates booking, controlling, reporting and analytics capabilities. It has a proven track record in delivering agile workplaces globally and has been deployed as an integral part of companies’ COVID-19 response strategy. on how Desk Blocking can be incorporated at your office to ensure that safety measures are upheld. st|The Covid-19 pandemic has raised questions about office security and how we can ensure the safety of our employees. If you already have a Desk Hoteling solution for your office, social distance measures can be implemented in an easy way. In this blog post, we will show you how. h1|Desk Blocking – How to create safe distance at your office Desk Booking as a safety measure Using Desk Blocking to ensure Distance h2| h4|Follow us on Cision pa|Chairman since 2016 Henrik Tjernberg has studied technical physics at the Royal Institute of Technology in Stockholm. He joined Micro Systemation in 1985 as a software developer, became CEO in 1986 and Chairman of the Board in 2002. A position he still holds. He was elected a board member of the Crowdsoft Board of Directors in 2015 and chairman of the board in 2016. When Crowdsoft merged with Flowscape in 2018, he was elected chairman of the merged company, Flowscape Technology AB (publ). In 2018, he received the EY Entrepreneur of the Year award for male rising star in the Stockholm region. Henrik is 60 years old and married. He likes reading, politics and a well-performed opera. 3 910 720 shares (0.2%) Board member since 2018 Peter Reigo has a Tec. Lic. and M.Sc. degree from the Royal Institute of Technology in Stockholm. He founded Flowscape 2011 and has since then been the CEO. Before that he worked 13 years at Ericsson in different project and line management positions mostly in R&D but also in production. There he learned leadership and how to develop and industrialize advanced products and systems with both software and hardware. During his time at Flowscape he has shown his entrepreneurial skills and bin a strong driver in product management, business development and sales. He is 50 years old and has two kids. In his spare time he likes all types of sports but has a special passion for running sprint and wind surfing. Peter Reigo is through the company Reigo Invest AB the largest owner in Flowscape and he also holds the CEO position. 429 977 265 shares (23.85%) Board member since 2016 Urban Fagerstedt has M.Sc in electronic engineering from university of Lund. Since graduating Urban has worked with R&D within the telecommunication industry. He was with Erisson for 26 years reaching a position as VP&GM for Radio Network Products. After leaving Ericsson he worked as a management consultant for 2 Years. In 2007 Urban joined Huawei Sweden as VP R&D, he stayed for 10 years taking retirement in 2017. In later years Urban has taken up a number of Board assignments in smaller tech companies some listed some not. Urban will turn 67 years old in September. He has 2 grown up children and one still in school. In his spare time Urban might be found in his basement lab designing and building tube amplifiers for HiFi, or maybe in the garage seeing to his hobby car, for outdoors urban can go fishing and he is often seen wielding an axe or running a chainsaw to fill up his fire log supply. Urban has a small holding in Flowscape as is his normal practice when taking board positions. Board member since 2019 Johan Hägerlöf has an engineering degree from the University of Gävle. He is the co-founder of Flowscape and worked there from 2012 to 2017. Before that he worked 10 years at Ericsson and other mobile telecom companies but also self-employed in a design consulting company. He has a wide experience from various product development and industrialization projects from several companies. During his time at Flowscape he was working with product management, project management and customer projects. He is 52 years old and has three kids. In his spare time, he likes all types of sports especially running and tennis. Johan Hägerlöf is through the company J H Engineering AB one of the bigger owners in Flowscape. 80 383 241 shares (4.5%) PWC - Chartered Accountant - Partner At the Annual General Meeting 2020 PWC was elected as Auditor until the Annual General Meeting 2021. PWC and Henrik Boman have had this assignment since the Annual General Meeting 2016. PWC Sweden AB Kista Science Tower, Färögatan 33 164 51 Kista Sweden If you have any questions or want to learn more about Flowscape, please contact us! Enquiries: Office: Peter Reigo, CEO/Founder: li|CEO/Founder Stockholm st|Education and experience: Shares in Flowscape: Education and experience: Shares in Flowscape: Education and experience: Education and experience: Shares in Flowscape: Peter Reigo h1|Corporate governance h2|Want to know more? h3|On the board Auditor Investor Relationship Contact h4|Henrik Tjernberg Peter Reigo Urban Fagerstedt Johan Hägerlöf Henrik Boman Follow us on Cision Flowscape governance pa|Mar 9, 2021 The gap between remote workers and “on-site” workers regarding promotion is well documented, even before the pandemic, physical presence was considered a high predictor of promotion. Now when we are starting to enter into a post-covid period, this discrepancy between on-site workers and remote workers is expected to increase. , it was stated that remote working has the potential to effect employees’ promotion opportunities negatively – something that is often overlooked in the current discussions. , this phenomena seems to be connected to our unconscious biases. People we see in real life are believed to do more work and being more engaged, even if remote workers perform better and are equally as engaged. One theory is that our minds cannot connect the encounter from a colleague via a screen as actual presence and perceptible work. In some peculiar sense, just being there can sometimes do more than working effectively for hours straight. This consequently makes us interpret the colleagues in close proximity as “being at work and doing work”. This in spite of the fact that remote workers actually perform better than onsite workers. This goes to show that physical presence has an effect on how our work is perceived, and our career opportunities in the future. How we interpret “presence” also has other consequences. that the problem with selective promotion does not affect everyone equally; women with children, disabled employees and introverted workers tend to gravitate towards remote working more than others, which in effect can create lack of diversity in leadership positions. It seems like our offices are more important to us than we might think. Even when we have seen the positive effects of remote working in many different areas, the regular meetings face-too-face within company parameters is still considered relevant. The question posed is therefore one of combination and balance - how do we give employees flexibility and control, but at the same time ensure willingness to visit the office to ensure equal promotion abilities and connection to the company? One thing to keep in mind is that remote working does not only affect employee’s connection to managers, but the company’s connection to their employees. At the end of the day, the relationship is two-sided, and it is expected that employee’s perceived loyalty towards their employer will change when remote working becomes increasingly more common. As a company, it is now important to think about how the plans of re-opening the office will be handled – and how the return can be effectively combined with remote working. The question of how well an office space fits the needs of the employees is not posed often enough. Office design and layout can have great impact on our well-being and health, spending time and effort to optimize both design, flow of movement resource placement and size can give profitable returns on investment. Make sure that your office is a place where people want to work. For example, by measuring utilization of your office resources, it can be easily determined how the office space should be designed based on how employees move through the area during a day. The way forward is to design our offices to be inspiring co-working spaces where activities are not only promoted, but mandatory. Colleague finding will be a key feature when creating real life presence in combination with remote working. Colleague finding will allow both employees and their managers to plan, find and meet their colleagues even when presence at the office is not guaranteed. Adapt systems that makes it possible to see colleagues and managers future desk bookings and plan for collaborations or meeting. This can greatly enhance the equal opportunity of being real life present and at the same time enable flexibility. Together with effective communication tools, modern smart office solutions are an integrate part in enhancing overall teamwork capabilities in your office. Make it easy to book office resources for your teams, let team members now where they should be and when, and let them access office maps to easily find to the locations. This saves valuable time and makes the experience of being in an office more enjoyable. Remote working will however we look at it be an intrinsic part of the future of office work. But there are still some hurdles that needs to be managed to make sure that growth and promotion opportunities will be equally as available whoever your employee might be. Firstly, it is important to create boundaries and directives within the provided flexibility, and create a working space that employees are happy to visit. Smart Office solutions are a natural tool to maximize presence, whether it is booking of desks and meeting rooms, colleague coordination or workplace analytics that can let you know how office resources are utilized. With the right tools, the effects of remote working can be minimized, and the way forward can become one of flexibility, security and prosperous opportunities. st|Remote working is the new trendy topic and insights from Silicon Valley suggests that it might even be the future of office management. However, even if remote working has been highly popularized due to its benefits, new research suggests that remote working may have some other unexpected impacts on your career that you should keep in mind. The interpretation of “Presence” Remote Working – Now and forward Design your office after your employees. Colleague Finding Teamwork 2.0 Summary h1|The effects of Remote Working – and how we are expected to move forward. h2| h4|Follow us on Cision pa|Aug 14, 2020 Two questions on both employees and employers’ minds right now are, how and when will we get back to the office. “When” might be more difficult to answer, but companies in Sweden have now started to discuss the “how”. To get an idea what actions companies are going to take, both short-term and long-term, we have interviewed nine respondents in Sweden, who are all in some way responsible for the management or design of offices. When we spoke to the respondents during May, none of them had yet a set date for the return of their employees to their offices, as the decision would depend on the status of the virus and Swedish Public Health Agency recommendations. They all said that they will continue to investigate the matter further during summer. One respondent said that when they do return, they have discussed doing it gradually, utilizing only one-third of their desk capacity at first, then slowly increasing the staff numbers. All respondents said that working from home has generally worked well. Employees feel as if they get more work done and have more free time as they save time commuting, but they do miss the social element of being in the office. One respondent highlighted that work is not only a place where work tasks are conducted, but also where interaction with colleagues makes employees feel part of a team. All agreed that within a very short period of time, the attitude towards remote working has changed, and they expect that in the future employees will probably want to work at home two to three days per week. However, not everyone has the resources to work from home comfortably, as was highlighted by one respondent who referred to a survey where approximately 50 000 of their clients answered a questionnaire about their working conditions at home. 36% had their own study for work, 21% had a dedicated area which wasn’t a room, while 42% worked from their dining room table or similar. If remote work is the future, it raises questions about how companies can develop workplace cultural digitally, how more creative parts of the work process can function online, and how new employees will develop relationships with their colleagues. If the future entails more remote working, it implies that the occupancy of desks will decrease, leaving parts of the office under-utilized. Three respondents were thinking about reducing their office space. One said that they might decrease their office size to one third their present size, and they could envisage the same trend among their clients. But the focus seems to be more on optimizing than just reducing office space. One respondent relied on sensors to obtain data on how their office space is being used to be sure they make the right decisions based on real utilization. Some respondents also expect to see a trend towards shorter term-office leases. In contrast, one respondent said it is too soon to determine how work practices will change when people get back to the office, as many employees may not want to continue working remotely. They believed that some employees are very keen to get fully back to the office after being at home for such a long time. One respondent remarked that it is fine working at home on a project that is already in progress, but commencing a new project is far more difficult to do remotely. They suggested that creative areas in the office, not necessarily traditional meeting rooms, where employees can launch new projects, could be an answer. It is clear that while the acceptance of home working has grown substantially, the workplace will still play an important role regarding employees’ team working. All respondents planned to facilitate social distancing in the workplace. Two respondents felt it worked well to simply ask employees to spread out since they were so few in the office at the moment, while another respondent addressed the challenge by refurbishing their office in a way that every desk was distanced so that they are all usable. But four respondents had decided to use technology, specifically a desk booking solution, to implement social distancing. The feature to block desks next to each other was considered critical, with the not-bookable desks being physically blocked off in the office. It is expected that companies will only allow whole-day desk booking so that desks can be sanitized before any other employee uses them. One respondent highlighted that booking a desk for the whole day would not work for their business, as their consultants tend to work only a few hours in the office, before attending client sites for the rest of the day. If no one could book the desk afterwards, it would lead to many un-bookable desks. A possible technical solution would be to mark desks as “used” to inform other members of staff that they should self-sanitize the desk before using it. Once confirmed that the desk has been cleaned, the desk would be available for booking again. Regarding meeting rooms, cleaning after each meeting and reducing the number of seats were the main considerations mentioned by respondents. Technology can facilitate with room booking systems that ensure that the room is suitably large for all seated participants to be distanced from each other. One respondent also mentioned that many of their clients asked for physical markings to help employees to keep a distance from each other in the communal areas, such as by the coffee machine. All respondents plan to increase their office cleaning and sanitization routines to focus on minimizing the spread of the virus and also instilling employee confidence. This would involve more thorough sanitation of items, such as door knobs and handles, elevator buttons, coffee and vending machines, printers, and office telephones. Some companies are issuing every employee a keyboard and a mouse, so there is no sharing of PC peripherals in the office. One company was making disinfectant available at every desk so that employees could share keyboards and mice. Along the same line, one respondent said that many of their clients asked for hygiene stations where staff can obtain hand sanitizer, disinfection napkins, disposable gloves, and face masks. One way to support cleaning staff is to minimize objects employees must touch. One respondent recommended removing shared touch screens and panels, which could be replaced with contactless technologies using mobile apps. Visitors could use a contactless visitor management system and not have to physically sign in. Sensor-controlled lights, soap dispensers and door openers will probably also become more common. But the most critical requirement will be for facilities management to be very responsive to new office challenges which will arise every day, and to instill a sense of confidence in all employees that their company considers their welfare as paramount. h1|How Swedish companies are planning their return to the office h2|How Swedish companies are planning their return to the office Is working from home the future? Will the office change? Social distancing Touching requires cleaning h4|Follow us on Cision