Artificial Intelligence Journal Editorial Website

How to prepare your contribution after it has been accepted

The information on this page only relates to papers submitted prior to January 27th 2010, and which have a paper number of the form aij-xxxx. For papers submitted via the EES Submission System, slightly different arrangements apply which you will be informed of at the time of paper acceptance.

This page contains information for authors that have submitted a paper to the AIJ and had it accepted.

First of all, congratulations to having had your paper accepted! This will be a very effective way of making your research results known, and it will be an important item in your CV. In order to get the best possible value of this achievement, it is important to attend carefully to the various aspects of the final preparation of your work for publication.

The next steps are as follows. You should send the final version of the paper to the Editorial Secretariat at AIJD, using aij@ida.liu.se which is the same E-mail address as you used for the original submission; remember to put the paper number (aij-xxxx) in the subject line. We will make some final checks, add some information from our side, and forward the entire package to Elsevier, the publisher. The final version of the paper that you send to us must therefore adhere to the Elsevier requirements (which is the major part of the requirements) but also provide the information that the Editorial Secretariat needs for its part of the process.

The Publisher's requirements can be found here: http://www.elsevier.com/authors (look at "guide to publishing with Elsevier). Please read these instructions carefully and adhere to them.

From the Editorial Secretariat point of view, we request you to prepare the following material representing the final version of your paper:

• Sources of all files, text, tables, figures, etc. (Latex is preferred but you may alternatively send Microsoft Word source, including RTF files.) You must also supply, as separate files, PostScript files for ALL figures, in high enough resolution. The source file should also specify a set of up to 10 key words or phrases. These keywords will also appear in the articles as published on-line with "hyperlinks" and make it possible to search for particular papers on-line using the specified keywords.
• A postscript or PDF file of the entire paper, as generated from the Latex sources (or corresponding) and the associated files. This will be used by the publisher in case the source files are useless or corrupted for some reason.
• Electronic annexes in final form, if applicable. (Electronic annexes are appendices to the paper which only appear in the online version of the paper, not in the printed form.)
• The following bibliographic information:
  • Title of paper
  • Names of all authors
  • Specify which of them is the corresponding author
  • Address and Email of corresponding author (It is absolutely vital that this information is correct, otherwise you may not get your proof copy to check) Also, specify if any of the figures needs to be in color (note that additional page charges will be applicable for color figures to appear in print, though there is no charge for color figures in the online article which will appear in Science Direct). Please send this information in plaintext (.txt) form, not in .doc, .ps, or any other enriched format.

  All this information should be sent to us at aij@ida.liu.se, preferably as a single zip-encoded attachment to an E-mail message. The bibliographic information may be sent either as a text file among the other files, or be included in the covering E-mail.

  If the zipped file is very large (more than 30 MB) then please contact us in order to consider ftp transmission instead.

  After final editorial checkout, we will forward your article to our publisher, Elsevier. They will in turn contact you concerning proofreading, the copyright agreement, and also if there should be any remaining questions concerning the graphical presentation of your paper.