Final Thesis - IDA, Technical faculty
These pages are only available in English.
See also the thesis instructions.
- The degree project coordinator - questions about the tasks of the degree project coordinator (Swe. examensarbetskoordinator) at IDA
- Thesis prerequisites, place, time & persons - questions about issues related to preparing to start searching for a thesis, prerequisites, when to do it, etc.
- Finding a thesis and an examiner - questions about finding a thesis and also a suitable examiner
- Doing the thesis - questions about the instructions for doing a thesis at IDA
- Writing the report - questions about the writing the thesis report
- Attending presentations - questions about attending presentations as part of the thesis work requirements
- The thesis presentation - questions about the presentation of the thesis, opposition, etc.
- Publishing the report - questions about publishing the report
- The opposition (defence) - questions about the opposition of another's thesis
- Getting the credits, old report copies and returning to finish thesis - questions about other issues related to the thesis, such as, when do you get the credits registered in LADOK, how do you order old or extra copies of a report, and what do you do when you return to finish an old thesis.
1. The degree project coordinator
Q: Who is IDA's degree project coordinator (examensarbeteskoordinator)?
A: His name is Juha Takkinen and he can be reached at xjobbida.liu.se, 013-28 26 03, or by visiting room 2B:434 in house B. Visiting hours: Tuesdays 1-3 pm and Fridays 9-11 am (updated 2010-03-08) during terms, otherwise use e-mail to get an apppointment.
Q: What can the degree project coordinator help me with?
A: He can give you tips on suitable examiners at IDA for your degree project, assuming that you already have an A4 paper with a description of the work with you. He can give you tips on where to look for degree projects. He can answer questions about practical issues related to the instructions. He can also help you with acquiring a copy of an old degree project report. He is regularly appearing at different information occasions and informing about the instructions and routines for doing a thesis at IDA. Furthermore, he is responsible for distributing information about available awards to apply for. He also administrates the web pages about doing degree projects at IDA (this FAQ, the instructions, templates; lists of upcoming presentations, available opponents and works that need an opponents).
(Here are some things that the degree project coordinator cannot help you with: design or create degree projects to you, book projectors or other aids for your presentation)
Q: What information does the coordinator need in order to help me with tips on finding examiners?
A: He needs a description of the work to be done, put on one A4 paper, your name and e-mail and how many credits your thesis is about (15 or 30 LiU credits). See also "Finding a thesis and an examiner" below
Q: I sent an e-mail to the degree project coordinator several days ago, but I haven't received an answer yet.
A: The degree project coordination role is only a small part of the coordinator's work position. The goal is, however, to respond to all queries within a week. (With reservation for any travels abroad and longer Swedish weekends that may corrupt this schedule) Also, especially at the end of June there are many queries and degree project presentations being made, which may delay an answer. A tip: Try visiting the coordinator physically during his visiting hours (see above) instead of just waiting for e-mail!
Q: I was listening to your presentation about doing a final thesis IDA. Do you have a copy of the slides that you used? A: Yes, of course. The slides are available in pdf for 30-credit thesis (in Swedish; from December 13, 2005) and 15-credit thesis (in Swedish; from December 13, 2005)
Q: I missed the information occasion about how to do final theses at IDA and was wondering if the slides are available from somewhere? A: Yes, the slides are available from IDA's final-thesis web site in pdf.
2. Thesis prerequisites, place, time & persons
Q: How do I know if I have the correct prerequisites for starting to do a final thesis work?
A: See the Study Guide and, if necessary, also check with your study councellor (Swe. studievägledare). Furthermore, the basic principle is that you have taken some D-level courses in the thesis subject area that you select to work in (if your thesis is a D-level thesis).
Q: How do I know if I am registered for the final thesis work, and if the number of attended presentations are registered?
A: See Studentportalen, and also check with the administrator of your thesis work, when you have found an examiner. Your examiner is also responsible for checking that you have the correct prerequisites for starting to do a final thesis.
Q: What is the difference between a thesis at the C level and one at the D level? Is it purely the theoretic/academic part that differs?
A: Yes, in principle. The D level has a higher requirement on the theoretic part (or scientific attitude) of the thesis.
Q: The subject area of the thesis that I have chosen to do is not listed in the Study Guide for my study programme as one of the approved subjects areas. What should I do?
A: You must apply for an exemption (Swe. dispensansökan) to the educational board of your study programme (Swe. Utbildningsnämnd). Contact your study councellor (Swe. studievägledare) for help in this matter.
W: How many persons can do a final thesis together?
A: It is up to your examiner to decide this. Normally we have 1-2 persons on each thesis. More than this makes it difficult for an examiner to judge if everyone has done a good job.
Q: Who approves of a thesis that is done by, e.g., a D student but with an examiner at another department, e.g., EKI?
A: The examiner. In this case the thesis is not an IDA thesis because the examiner is not at IDA. The student also need to check that the subject area of the thesis (ämnesområde) is listed in the Study Guide (studenthandboken) for his study programme.
Q: I am planning to take a bachelor's of science degree in computer science, that is, a final thesis of 15 credits at level C. Which of the instructions do I follow?
A: Follow the instructions for 15-credit theses (teknologie kandidat; högskoleingenjör).
Q: I am an ICI student. What are the rules for starting the thesis work? What are the minimum requirements for credits, etc.?
A: You are allowed to start attending presentations ("auskultationer") during the term before you start your thesis work (the ICI or "master programme" does not have any other rules, such as "spärregler"). You must also be registered for the "thesis course" ("examensarbeteskursen") in Studentportalen and likewise at the department (IDA).
Q: Can I do the thesis together with a person from another study programme? Are there any special things that I should think about?
A: Yes, you can do the thesis together with a person from another study programme, as long as this is all right by the supervisor and the examiner. You need to decide, however, if the thesis should be mainly a computer science thesis or another subject area alltogether, and then select an examiner from the department that is closest to the subject. You also need to check that the subject area is included in your study programme (see the Study Guide). This applies also to your friend.
Q: I'm doing a final thesis together with a friend at another university. How does this affect the thesis work?
A: You need an examiner at both universities; you at LiU and your friend at the other university. At presentation time you need to present the work at LiU, and also do the opposition and attendance here. Probably you will also have to present the work at the other university together with your friend. (It depends on the rules there.)
Q: Can I get paid for doing a thesis?
A: It depends on where and when you are doing the thesis. Normally you do not get any fincancial support, other than your support from CSN, if any. Check with your examiner or company.
Q: What are the rules for doing the final thesis abroad?
If you are doing the thesis withing an exhange programme (Erasmus, Norden, etc.) then you follow the rules of Världsuniversitetet: the examiner at the foreign university writes a statement about your work result and the LiU must have two copies of the final thesis. If you are doing the thesis outside of an exchange programme (e.g., "fourth year abroad", Fjärran Östern, CERN, Russia, on your own, etc.) then you follow the instructions for thesis work at IDA/LiU, including the rules in the Study Guide---in other words, you will have an examiner at IDA, etc.
Q: Can I do a final thesis during the summer? How about financial support from, e.g., CSN?
A: Yes, you can do your thesis work during the summer; that is no problem. However, you need an examiner before you start. If you also need financial support from CSN, then you need to contact your examiner well before the summer break so that you can get a signature from your examiner, who approves that you are doing the thesis during the summer. In emergencies, if you already have an examiner but you can't locate him, then contact the coordinator at IDA (xjobbida.liu.se).
Q: I have a paper from CSN that I need to get signed at IDA that certifies that I am doing the thesis work during summer. To whom should I turn?
A: Your examiner signs the paper. If you can't locate your examiner because he/she is, e.g., on vacation, then send an e-mail to the department's degree project coordinator (xjobbida.liu.se).
Q: Can I get a computer account at IDA for working with my final thesis, even though I am doing the thesis for a company?
A: Yes, that is possible; if you can justify it well. There are examples of students who can't print at the company. Contact your examiner, who will help you get an account. Remember to tell him/her the name of your account (login name), requested amount of disk quota and also for how long you need it.
Q: I need someone to sign the form "Changing courses" (Swe. Komplettering av kursanmälan) so that I can become registered on the thesis course code. Who can sign it?
A: Either your examiner or the degree project coordinator can do that.
3. Finding a thesis and an examiner
Q: How do I start? S: First, decide if you are going to the thesis work alone or together with a friend. Then determine what kind of topics you are interested in. After that decide if you are going to a thesis work at IDA or at a company, or abroad.
If you are going to the work at IDA then you can directly approach one of the full professors (lab leaders) at IDA that head a lab that contains the topics that you are interested in, and hope that he/she has a final thesis specified; or you can discuss it. The examiner and the supervisor of the thesis will be a person or two persons from the lab where you will be doing the work.
If you are interested in doing the work in a company then you need to contact the company for a suggestion for a final thesis work. Make sure that you get a good description on paper of what they want you to do (see more about this paper elsewhere in this FAQ). This documentation is what you need to have with you when you come and see the degree project coordinator (me) at IDA. I will then help you find suitable persons at the department who could be interested in being your examiner. A person in the company will be the supervisor of your work.
If you are going to do the work abroad, the same basic procedure as for a company work applies, in principle. Of course, there are other more practical matters with doing a thesis work abroad, such as having a place to stay; make sure you have these solved.
Q: How do I find a final thesis to do?
A: The final theses can be initiated by a company, by a lab at IDA or by you (that is, you can define your own final thesis problem too). A list of links to final thesis databases can be found on a separate page. There can also be final theses posted on the board beside the Student office at IDA (Beside Café Java), and also on the electronic board "Anslagstavlan" at www.student.liu.se, under "Ex-jobb/jobb".
Q: Is it possible to define a thesis work by oneself? I don't have any company or department responsible for the problem to be solved.
A: Yes, this is possible, as long as you can find an examiner who is willing to be the examiner for the work that you have defined. Write your proposal on an A4 paper and discuss it with the degree-project coordinator.
Q: How do I find an examiner?
A: Normally, when you apply for a thesis work in a lab at IDA, the lab leader will determine for you who will be the examiner. If you are doing a thesis work for a company, then you will need to locate a suitable person at IDa who has an interest in your thesis work. Here, the coordinator for final theses at IDA (xjobbida.liu.se) can help you with some suggestions, if you have difficulties with coming up with names. In other words, if you already have an idea of who can be a suitable examiner, then you can approach that person directly by yourself. However, in order to "sell" your thesis to a possible examiner, you need a description of the thesis suggestion, preferable on on side of an A4. Also, use e-mail to approach an examiner.
Q: What kind of information should the thesis description contain that I show a possible examiner?
A: Use one page of A4 paper and write the following information on it:
- your name, contact information, and study programme
- the preliminary title of the thesis
- number of credits
- time period
- background (the company, if any, place/city, number of employees, current situation with regard to the thesis work to be done, current system, etc.)
- the problem and motivation to its solution
- a suggested/tentative solution or approach, if any
- expected result of the thesis work (an implementation, a survey, research, etc.)
- courses related to the thesis subject that you have attended (D-level if the thesis is D-level, otherwise C-level)
Note! If you send this paper to the coordinator at IDA with e-mail, put it in either plain text in the body of the message, or as an attachment in pdf. (No other format. Thanks.)
Q: I have just started to look for a thesis work to do. When do I need to get an examiner and how do I do it?
A: You must have an examiner before you start doing the thesis work. Write an A4 paper with a description of the thesis work and use it when you approach possible examiners at IDA. The degree project coordinator (xjobbida.liu.se) can help you with tips of suitable persons, as long as you have the A4 description in place.
Q: Who can be my examiner at IDA?
A: Anyone with a doctoral degree (people with titles such as universitetslektor, forskarassistent, professor, etc.). In some cases "adjunkt" can also be your examiner (for 15-cr theses), but this is currently being changed (spring 2004).
Q: If I am doing my thesis in another city, do I still need to see my examiner face-to-face regularly during the work? It is a long way to travel and costs money.
A: It is possible to use, e.g., the Internet to keep contact, so travelling is not necessary.
Q: I have found a company in Norway that has some interesting projects that I would like to do my thesis work in. What do I need to think about, and how do I make it a thesis project?
A: Together with the company, write on one A4 paper a description of suggestion for a thesis work and use it to approach possible examiners at IDA. If you can't think of any names of possible examiners, the degree project coordinator at IDa (xjobbliu.se) can help you with some tips. The size of the work is determined in the first meeting between you and the examiner (and your supervisor at the company, if possible but not necessary). For the rest, you follow the normal instructions for doing a thesis at IDA, that is, you will have an examiner at IDA.
Q: I have looked at the listing of available degree projects (thesis suggestions), but I have not found anything that fits my beckground. What should I do?
A: What you is to first think about what you really want to do as a degree project. Then, you I suggest that you look at the different divisions (avdelningar) at IDA and try to find a match between your interest and the division's interest. You may even go deeper into the organisation and look at individual labs. Now, even if a lab or division does not list any degree projects that suit you, you can approach the lab leader or any other person who seems to have the same interest and ask them if they can help you define a project to do. It is even better if you already have an idea written on paper that you can discuss with the relevant people.
Q: I would like to do a final thesis with a lot of programming; who can I contact?
A: It depends on what type of programming you are looking for. Start by examinaing the five different divisions at IDA, and then go deeper into the organisation by looking at specific labs at IDA, until you find a group of people that have the background that you are interesting in. The coordinator at IDA can also give you some tips.
Q: I would like to do a degree project concerning an investigation or evaluation of a system at a company. Can you help me?
A: If you don't have a company backing it up, then you need to define the work yourself, either by contacting an interesting and interested company, or by locating an interesting announcement of an available project in the database at Sunet. You can also ask the professors heading the divisions at the department if they have any industry contacts that have a need of your kind of project. When you have found a specific system at a company, and you have also found a supervisor at the company for the project, then you can contact me to get tips for suitable examiners.
Q: Can I do a 30-credit thesis work, even though I only need a 15-credit thesis for my exam?
A: That's not a good idea because you will lose on the deal (20 weeks instead of 10 weeks), and the work probably requires more prerequisites than you have. Either ask the company to define a 15-credit thesis for you, or ask a friend to join you to do the full 30-credit thesis work as a 2 x 15-credit thesis instead.
Q: Can I start doing my final thesis without having an examiner?
A: No, you cannot. It is your examiner at IDa who approves of the thesis work. Otherwise you risk to have to restart or redo your work.
Q: Can I do the thesis work based on work that I have already done? I have previously developed a software for a company, that I could write a report on. A: No, I'm sorry, that is not possible to do. The final thesis is more than just the report. It includes the analysis, planning, definition, etc. of the work, under the supervision of a supervisor and examiner, and within the "course" that is the final thesis at the department.
Q: When do I, at latest, need to contact a lab leader or an examiner in order to be guaranteed to start a final thesis work at the start of a term? A: If you mean a final thesis defined by a division at the department, it depends: If the thesis already is published on the web then usually you can start immediately, otherwise it will take a while to define the thesis work. For theses announced by the industry, there is normally a starting date already given. Generally, to be on the safe side, allow five weeks to be the minimum time period.
Q: If one already has accepted to do a final thesis at IDA and then another opportunity to do a thesis in the industry appears---is it possible to change one's mind? A: Of course it is possible, but not really very nice.
Q: I have found a final thesis to do at a university abroad. What do I do now? A: I assume that you also have a thesis supervisor at the foreign university. Now you also need an examiner at IDA before you start the work. Follow the instructions that we have for thesis work at the department. You ought also check what type of insurance you have. LiU's student insurance is only valid in Sweden or within an exhange programme.
Q: I will be doing my thesis work in a company. I assume that I will have a supervisor there. Does IDA have any requirements on the supervisor's qualification or is it up to the company to decide who will be the supervisor? A: First of all, you will have a supervisor both at IDA and in the company. The supervisor in the company is selected by the company and will help you with the daily practical problems and also make sure that the company gets what it wants from the thesis work (results, documentation, etc.). Often the company already has a supervisor appointed to the work when the the description for the thesis is announced. The supervisor at IDA is often the same as the examiner, but not always, and helps you mainly with literature, tips, and getting the scientific part correct in the work. See also the Study guide for the different roles of the people involved in the thesis work.
Q: I am trying to fill in the form for registering to courses and I need the course code for Degree projects, and also the course name. I am a D student. What should I write in the form? A: The coursed code will be TDXD20 and the course name "Examensarbete". (If you are a Högskoleingenjörsstudent, then the course will be TDXC10, for the 15-credit thesis in the B.Sc. programme.)
Q: How do I get the extent of the thesis work judged, that is, how do I know that the amount of work corresponds to for example 10 weeks worth of a 15-credit final thesis? A: The degree project coordinator (see above) can help you with that, and the final decision is then made by the examiner that you get.
4. Doing the thesis
Q: I have found an examiner and also a thesis work to do. What are the next steps that I should do now?
A: Congratulations! Now you just follow the instructions that we have at IDA for thesis works. Also, check the Study Guide that you have the correct prerequisites for doing a thesis.
Q: I have found a thesis work and also an examiner. How do I get the thesis registered?
A: Fill in the announcement form together with your examiner, sign it and also get the signature of your examiner, and hand it to your administrator. Also, see the relevant section in the instructions.
Q: I would like to know if my announcement form has been received by the administration at IDA and I have been approved of doing the thesis at IDA?
A: Please, check with your examiner. The announcement form is handed to your examiner's administrator.
Q: Where can I find the announcement form?
A: See the templates on the web.
Q: Who signs the announcement form?
A: The announcement form is signed by you and your examiner at IDA.
Q: What is the purpose of the announcement form?
A: In addition to the visual part (stating who is the thesis worker, the examiner, the preliminary title, etc.), the announcement form also gives you some extra insurance (försäkring) during the thesis work. Also, it serves as an agreement that the thesis worker and examiner both are aware of what their duties and responsibilities are during the thesis work.
Q: To whom do I give the filled-in announcement form?
A: To your administrator.
Q: My examiner signed the form from CSN that certifies that I will do my final thesis during the summer, but I also need a stamp on it. Who can stamp it? A: The division's administrator can do that.
Q: How do I register for the "final thesis course" in Studentportalen? A: Within your study programme there should be a separate course code for the final thesis. If you have problems finding the correct code, please contact your study councellor. Make sure that the code is the correct one for your study programme.
5. Writing the report
Q: Is it all right to use LaTeX when writing the thesis report?
A: Sure. As long as the final result is good you can use any word processor, documentation system, etc.
Q: Do you have any tips on how to write the report?
A: There is a handy introduction (in Swedish only) available, Lathund för rapportskrivning, which also has a useful reference list to other work about report writing, highly recommended. See also Myndigheterna skrivregler (in Swedish).
Q: The company where I am doing the thesis work has the following requirements on the publishing of the results: "This report contains confidential information that is the property of Company X. 1. Thus, 1. it shall not be published and/or disclosed outside Linköping University, by whatever means, without the prior written content of Company X. 2. it shall be used and disclosed inside Linköping University only for the report's defence, and 3. it can be reproduced only for storage at the documentation centre of Linköping University." Is this allowed? Can I publish a report that is only partially public?
A: Sorry, but final theses are not allowed to be confidential. This is also stated in the instructions for IDA's final theses (search for "secret" or "hemlig" on the page). However, one way of solving your problem is to put the confidential information in appendices to the report and refer to the appendices in the report (the appendices then follow the above requirements that the company has). Note that the main work of the student should still be possible to evaluate by reading the report, even though the appendices are confidential.
Q: How should the report be structured? Should it emphasize the method or the analysis, or what?
A: This depend on the type of thesis you are doing, and is determined by your examiner. One general goal is, however, that the report should present the work in a clear and pedagogic manner. See also (in Swedish only) Lathund.
Q: Are there any requirements on the language of the report?
A: You can select either Swedish or English. The title, however, must be given in both Swedish and English on the "biblioteksblad" (the biblliograpic information pages that you include in your report).
Q: Can I have a picture on the front page of the report?
A: No, the layout of the front page must be the same for all final thesis reports at IDA. However, you can put the picture on the first available page inside the report.
Q: How many pages should the report consist of?
A: This question is not relevant. The report should describe the work that has been done. It should contain facts, background, descriptions, introductions, explanations, reflections, conclusions, discussion, etc. that make the report a pedagogic, scientific, readable, and technical (among other things) presentation of the thesis work. Check with your examiner.
Q: How large should the margins be on the pages of the report?
A: A good rule of thumb is 1.5 cm in the final format (S5). Of course, this is matter of taste and also layout ...
Q: Why is it that the report-writing tutorial Lathund för rapportskrivning (in Swedish) says that titles should be written in a sans serif font, but the IDA template uses a serif font? A: Firstly, the front pages of all reports must look the same, so therefore you cannot change the layout of the front page of your report. Secondly, the layout of any front page of any report is a matter of taste---there is no rule that says that the title on the front page must have a certain type of font. The inside of the report, on the other hand, is another matter completely.
Q: Are there any templates for the report itself?
There is a report template for LaTeX users (see the Ola Leifler's Report Template page). Note! The LaTeX template is not an official IDA template for final thesis reports, but only meant as a first step in the report-writing process. However, currently (2006) there is an effort to create some official IDA LaTeX templates, initiated by Tommy Persson at IDA. Your examiner has the final opinions on the formatting and layout of your report, if any.
Q: Why don't you have a template for the report that is official for the department (IDA)? A: Because the report writing process is part of your thesis work and includes the learning of how to structure, design and write a large report. The layout is also a matter of personal taste.
Q: I am unsure about how to make a reference to a web site, and other things, in my report. Do you have any tips?
A: See section 4.3.1 in Lathund för rapportskrivning (in Swedish) and also the information available at Electronic Press (also includes links to style guides). Basically, the reference to a web site looks the same as a reference to a book, but with the access date added. In other words, there is a publisher, an author, etc. for a web site too.
Q: I am using ClipArt from Microsoft in my report. I assume that I must reference the source for these figures or remove them from the report?
A: Yes. In every figure where you are using ClipArt you must put a reference to the source.
Q: I have an image from a website in one of my figures in the report and I also mention the source for the image, but I suppose I also need the source's consent?
A: That is correct. Contact the source for the image and ask them if it is all right to use the image in your report. Use the template for student thesis publication agreements that can be found at Electronic Press: pdf in English.
Q: We have written our thesis report in Swedish, with a Swedish and an English title. Do we have to also write the abstract in English?
Q: What date should I put on the first page of the report?
A: The date of your presentation.
Q: We are two students doing a thesis together. Should we write two separate reports? A: No, you write one report together.
Q: I'm almost finished with my thesis and I'm now transferring it to LaTeX (and LyX). Is there any template in LaTeX for the title page and other obligatory pages? A: There is a collection of LaTeX templates available at IDA for just this purpose, maintained by Tommy Persson; see http://www.ida.liu.se/~tompe/idamallar/. However, since these LaTeX files are not officially sanctioned, make sure that they still conform to the official title and front pages, as available from Templates and compiled according to the instructions listed under Report publication (title page for LiTH) on the menu. Also, see question 12 above.
6. Attending presentations
Q: Can I attend a presentation at another university or another department here at LiU?
A: Yes, you can, as long as the presentation that you attend is within the topic of your education. Talk to your examiner.
Q: Can I attend a presentation that differs in credits, e.g., I'm doing a 30-cr thesis, and the presentation is 15 credits?
A: In your example it is a "No, you cannot", but the other way around is all right: If you are doing a thesis for 15 credits then you can attend a 30-credit presentation and get the attendance approved.
Q: Can I attend licentiate presentations?
A: Yes, you can. You can even attend a PhD dissertation. Make sure you get the attendance registered by getting it signed by the chariman for the licentate presentation and then show it to your examiner. Also, check with your examiner before the licentiate presentation that it is all right that you attend the seminar.
Q: I am studying to be a högskoleingenjör. Can I attend a 30-credit presentation and get the attendance registered, even though I am doing a 15-credit work myself?
A: Yes, you can. However, check that the subject area (computer science of computer systems) is included in your study programme (se the Study Guide).
Q: Do you know if there are any 30-credit presentations between the 20th and 28 of February?
A: See the Presentations page for a list of upcoming thesis presentations at IDA.
Q: Do I need to sign up somewhere in order to attend a presentation?
A: No, you don't need to that. Just show up at the presentation that you want to attend.
Q: I have attended 4 (!) presentation, but only 1 is visible in my LADOK excerpt. Can you register the remaining three attended presentation for me?
A: Please contact the respective examiners that were responsible for the presentations that you attended and ask his administrator to register the attendance. (The administrator always saves a copy of the attendance sheet.) If you don't know who was the examiner, you can ask the students that presented their work.
Q: I attended a presentation of a thesis work, but was not registered for the "thesis course" in LADOK (code: TEXJOB) and could not get it registered at the moment, However, now I have fixed that and want to have the attendance registered. How do I do that?
A: Please contact the examiner for the thesis presentation that you attended. His/her administrator has a copy of the attendance sheet and can help you with registering the result.
7. The thesis presentation
Q: Who is responsible for booking a room for the presentation and a projector, and other visual aids?
A: You are, as the student. Tell your administrator what you want, and he/she will book it.
Q: When can I present my thesis work at IDA? I will be finished in June, but I suppose I can't present the work until August?
A: The presentation must be done during the term (spring or autumn), which included the exam periods; in your case in the middle of August, earliest. You also need to check with your examiner that the time is all right and he/she is available.
Q: Can I get a special permit to present the thesis after the term, say in the middle of June?
A: No, I am sorry. You must present your thesis during the term (see also the question above).
Q: Is one allowed to present the thesis during the summer?
A: No. The presentation must be done during the terms. See Terminstider LiTH for the detailed dates. The term (spring and autumn) includes the exam periods.
Q: I wonder why there aren't links from all of the presentations listed on the Presentations page at IDA?
A: This is because the thesis worker in question has not sent a message to the degree project coordinator (xjobbida.liu.se), as stated in the instructions.
Q: I am doing a 30-credit thesis and I am wondering about how strict the requirement is that I must have attended 3 presentations before I present my own work?
A: This is a strict requirement. You must have attended 3 presentations before you either present your own work or do an opposition of another person's work. See also the Study Guide.
Q: Who decides on the date for the presentation? A: Your examiner, based on suggestions from you (the student) and the opponent, assuming the report will be finished in time.
Q: Is it possible to borrow a laptop from the department? A: Check with your examiner, if she/he has one to lend you. Otherwise, we don't have any official pool of laptops available.
Q: Why doesn't every entry in the list of upcoming presentations contain an ISRN number? A: It's because not all reports are given an ISRN number before the presentation, but first when the report has been published. The HCS division, for example, has this policy.
Q: I will soon do my thesis presentation and was wondering in what language I am supposed to give the presentation? Is it all right to talk Swedish even though the report is in English? Am I supposed prepare the presentation in two languages, Swedish and English, in case there will be foreign students attending? A: If the title and abstract in the announcement of the presentation are in English, then it is expected that the presentation will be given in English. However, if the audience understands Swedish you can use Swedish, even though your presentation material is in English.
Q: Can I give my thesis presentation without having an opponent? A: No, that is not possible. You must have some kind of opponent, either a student or another person (a doctoral student) who can make a judgement, not only of your work but of your oral presentation. Note, however, that if the opponent is not a regular student, you need to get an approvement from the educational board (utbildningsnämnden) of your study programme.
8. Publishing the report
Q: According to the publishing instructions, the registration number (ISRN) should be in the format LITH-IDA-EX--yy/xx--SE. I have received a number that looks like: LiTH-IDA-Ex-yy/xxx , that is, without the "--SE" at the end. Is this correct?
A: No, the format should be with the "--SE" at the end. Just add it and it will be all right.
Q: I am having problems with logging in to the server at Linköping University Electronic Press, so I can't create the bibliographic information page (biblioteksbladet). What should I do?
A: This happens sometimes because of bad synchronization between your student e-mail account and Electronic Press. Send an e-mail to the webmaster at ep.liu.se (see the contact information at Electronic Press) and restate the problem, and you will be given a new password.
Q: Do I have to put the title in English on the bibliographic information page (sve. biblioteksbladet) even though the report is in Swedish only? How about the keywords?
A: The library uses the page to classify the report/work. If the report is in Swedish then they will use the information in Swedish to classify it, i.e., the title and the keywords. On the other hand, if the report is in English then the information written in English on the bibliographic information page will be used. In other words: You do not have to put the title in English if the report is in Swedish. The same holds for the keywords.
Q: Where do I get the ISRN number for my thesis (LITH-IDA-EX etc.)?
A: The registration number is given to you when the thesis has been preliminary registered in LADOK by your administrator, assuming you have filled in the Announcement form at the start of the thesis work (see question 2 in section 4 above). Check with your examiner when you need it for publishing your thesis.
Q: What language should the abstract, especially on the bibliographic information page (Swedish biblioteksblad), be in? A: The same as the language of the rest of the report.
Q: I had to remove a couple of sentences from the abstract in order to make it fit into the bibliographic information page. Is this all right to do? A: No, don't do that. Try to use a smaller font instead, or revise and make the abstract shorter in the report (remember to check it with you examiner).
Q: I have published my final thesis via Electronic Press but would like to have a printed copy of the thesis too. How do I do that? A: Contact LiU Tryck, the university's own printing office. You will have to pay for the printing yourself. See also the instructions for theses at LiU Tryck.
9. The opposition (defence)
Q: How do I do an opposition of another one's thesis; what are the things that I should think about?
A: See the section about Opposition in the instructions and also the detailed review minutes (in Swedish only; granskningsprotokoll) available from Lathund för rapportskrivning.
Q: I have done a 15-credit final thesis at the D level. Do I do an opposition of a 15-credit C level thesis or a 30-credit D level thesis (there aren't any 15-credit D level theses, or they are very rare, at the department)? How about my opponent; does he/she get his opposition of my work approved, even though the theses are not equivalent?
A: You need to do an opposition another D level thesis, and in this case another 30-credit D level thesis is the only alternative. This will be all right for your opponent to.
Q: What kind of theses can I be an opponent of?
A: You can be the opponent of any thesis that is within the subject are of your education. The final decision, to appprove or not of you as the opponent of a thesis work, is made by the examiner of the work that you are going to oppose.
Q: Do I have to have all the attendances registered before I do an opposition?
Q: Do I have to have presented my own thesis before I do an opposition?
A: No. You can do the opposition when you have the prerequisites for starting a final thesis of your own, and when you also have all of the attendances registered.
Q: Is it possible for me to have 2 students as opponents for my thesis, which I have done by my own. That is, can 2 people be opponents to a one-man thesis?
A: Only in special cases. Practicing this will eventually lead to inbalance in the system. Check with your examiner if this is all right. The 2 students need not have done one thesis together, either.
Q: The work that I am going to be an opponent for has been postponed to after Christmas - do I have to re-register in order to be an opponent?
A: Yes, if the work that you are reviewing will be presented during the new term (spring), which starts at the end of January. However, if the work is going to be presented before the term start, that is, during the exam period in January, then you still belong to the autumn term and do not have to re-register for Examensarbete in Studentportalen.
Q: I am looking for an opponent and I have a friend who is presenting his work at another department. Can he be my opponent?
A: Yes, as long as you have the sufficient prerequisites to be able to read and understand his thesis work, and it is within the subject are of your study programme. Note, however, that your examiner must first approve of him as the opponent of your thesis work.
Q: I am doing a 15-credit thesis and my friend is doing a 30-credit thesis. Can I be the opponent of a 30-credit thesis?
A: It is not recommended but it is possible. The final decision is with the examiner of the 30-credit thesis if he/she can make a judgement of your capability to do a good opposition of the 30-credit thesis. The other way around (as a 30-credit student, to be an opponent of a 15-credit thesis) is not possible at all, however.
Q: We are two students doing our own separate theses in the same company; we are even sharing the same room. Can we do an opposition on each other's theses?
A: Sure. This is really optimal, because you will know each other's works and can make a good opposition.
Q: What are the rules for deciding who can be an opponent of a thesis? Should the opponent be from the same study programe, for example?
A: No, that is not necessary. However, make sure that the opponent has the sufficient background to be able to understand the thesis work. The final decision is the examiner's.
Q: Can two persons, not doing a thesis work together, do an opposition together of another student's thesis work?
A: This is possible. Check with the examiner for the thesis that you are going to opponents to.
Q: I have presented my final thesis and now I only have the opposition left to do. Does the 10-day deadline for publishing the report after the presentation that I also have to do an opposition within 10 days?
A: No. The 10-day deadline is for the final version of your own thesis report. The report will not be published until you have done the opposition, if that is the last part that you have left do to.
Q: Can I be the opponent of my own opponent's work later? A: Yes, of course.
Q: I have had difficulties finding a thesis to be an opponent of. Do you have any tips? A: First of all, make sure that you are on the list of Available opponents at IDA. You can also post a message on Anslagstavlan at www.student.liu.se. Then, our sister department ISY may also have possible presentations for you: contact firstname.lastname@example.org http://www.isy.liu.se/edu/ or ITN in Norrköping http://www.itn.liu.se/kontakt/ http://www.itn.liu.se/student/exjobb/framlaggning/ One last resort is to take contact with your examiner and instead do a written (and possibly also oral) opposition on a previously published thesis report (selected by the examiner).
Q: I have done my thesis at KTH with an examiner at LiU. Can I do the opposition at KTH instead of LiU because it would cost me too much to travel? A: Yes, you can. You must first apply for an exemption to the educational board for your study programme at LiU (utbildningsnämnde). Make sure to include in the exemption application the name of the examiner at KTH (and also his/her title) and the title of the thesis and a short description of the the thesis that you are doing an opposition on, number of credits and level (C or D), and the subject area (ämnesområde). Then, you need to get a certificate from KTH then you have done the opposition. Give the cretificate to your study councellor at LiU, who will take it to the educational board. The study councellor can also help you with how to phrase the certificate.
Q: Can I do an opposition at a different department than where I am doing my own thesis? A: Yes, if the thesis that you are doing an opposition on is still within one of the subject areas of your study programme. The opposed thesis can also be in another subject area than your own, if the subject belongs to your study programme. See the study guide for what subjects that are allowed.
10. Getting the credits, old report copies and returning to finish thesis
Q: I have just (in June) presented my thesis and I want to participate in the Examination ceremony in November; what are the prerequisites for participating?
A: In order to participate in the Examination ceremony (LiTH:s examenshögtid) you must have applied for your examination certificate, have all the reportings into LADOK done, and have all the examination prerequisites for your study programme or examination title fulfilled. The deadline is in the middle of September. See also the web pages for the Examination ceremony.
Q: I did my final thesis presentation a couple of years ago, but I never finished writing the report. Now I want to finish it. What should I do?
A: Contact your previous examiner and ask if he's/she's still interested in supervising you when you write the report. Otherwise, you need to find a new examiner.
Q: What will my ECTS grade be for the thesis?
A: Fail or Pass.
Q: When are my credits for a finished thesis registered in LADOK?
A: This is done only when all parts have been finished: i) the presentation of your own thesis, ii) the opposition of another one's thesis, iii) attendance at other's presentations. Also, your report must have been published at LiU E-Press. (Other rules apply for thesis works done abroad; see separate FAQ question for this.) Furthermore, the credits for your report are not inserted into LADOK until you have done your opposition (defence), which means that you must contact your administrator when you have done your opposition.
Q: I have done everything but to publish the thesis report. The last thing that I did was to do the opposition. Is it all right for me now to submit the report for publishing at LiU E-press?
A: You must first check with your examiner that the report is approved. Then, follow the publishing instructions.
Q: I only had the opposition left to do, and now it is done. However, I have not yet received any credits for the thesis work in LADOK?
A: First, check that you are indeed registered for the term in question (sve. terminsregistrerad). When that is all right, then you must contact your administrator (the administrator of your examiner) and tell the news (that you have done the opposition). The administrator will then register your report in LADOK (which has up until now been on hold because of your missing opposition).
Q: I need to order a copy of a final thesis report; how do I do that?
A: For paper copies (older theses that were automatically printed): Borrow a copy from the TekNat library B at LiU and make copies. If you want an original paper copy and you are willing to pay for the printing of it, then contact the coordinator at IDA (xjobbida.liu.se). He will also give you an estimate on the cost. There are also reference copies available from the student meeting room 3B:481 at IDA. Nowadays, however, most of the reports are available as electronic copies from Linköping University Electronic Press at www.ep.liu.se.
Q: I have finished all parts of my finla thesis, including publication, presentation, and attendance. However, in LADOK the status for the final-thesis "course" is marked as unfinished. What's the problem?
A: Everything is all right! The final thesis looks different in LADOK; even though you have finished all parts, the TEXJOB course will look like an unfinished course, but that is just the way it is.
Page responsible: Ola Leifler
Last updated: 2011-08-12