IDA Departmental Publication Resource

Registration of Your Article in the PUR

The Purpose of the Publication Register

IDA's Publication Register (PUR) contains files of all articles that are published by IDA employees. It presently contains articles from 1995 onwards, and covers journal and conference articles where at least one of the authors is an IDA employee (or was, when the work was performed). The PUR contains both those articles that are available on-line and those that are not, but for the former it also keeps the information about where the article can be accessed.

The Publication Register has the following uses:

It is the basis for reporting publications to the university annual report;
It displays published articles on web pags, both for the department as a whole and for each laboratory. Articles available on-line have clickable links.
Excerpts from the PUR can be obtained on request, for example for reporting a particular research project.
It is planned to generate bibtex files from the PUR entries, thereby providing a convenient bibtex repository of IDA published articles.

PUR Reference Collection Process

Entries in the PUR are collected and updated by the EMTEK bibliographer, Janete de Castro, using the following procedures:

When article publication is reported by an E-mail message to idaint, the article is entered into the PUR.
At regular intervals the lab leaders receive excerpts from the PUR for the present quarter, and are asked to check whether the list is complete, and to report additions.

Keeping the publication register up to date

The first entry into the PUR proceeds smoothly, but it also needs to be updated. Usually the full bibliographic information is not obtained by the first entry procedure: the name of the journal or conference may be imprecise; the volume and page numbers may be missing, and so on. It is therefore very important that the author informs the PUR bibliographer about this as soon as the information becomes available.

An article may go also through several steps of publication. Sometimes there are several official versions of the article, published in different places (conferences, and possibly also a journal). Likewise, if the first version of an article is published by the E-Press, then the same article or a revised version of the article may appear in a journal.

In all of these cases, it is important that the publication register and your FTP area copy of the article shall contain correct indications of where and how the article has been published. Please be careful to update your FTP area contents appropriately, and to inform Janete de Castro so that the publication register is also up to date.

Maintenance
information: Latest update 13.5.1999 by EMTEK group.
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